Chartty Registration Number 240061
SUNNINGHILL FUELALLOTMENTTRUST
Known as The Sunninghill Trusv
Report of the Trustees
and
Financial Statements
For the Year Ended 31 March 2023
Charlty number: 240061. Fuel Allo1 Tru51
Report of the trusteesfor the year •thd 31 Marth 2023
Trustee< Report
CONTENTS
Charity Clerk and Correspondent
Trustees
Independent Examiner
Structure, Governance and Management
Objectives and ActNltles
Achievements and Perfomlan
Financial Review
Statement of Financial Activities
Balan Sheet
Notes to the Flnanclal Statements
8-13
Independent examlner's report to the trustees on the unaudited
finonclal statements of The Sunninghill Fuel Allotment Tnst
I-IER
Charity number: 241I)61. nn111] Fuel Allotr*rtTrusl
Report of the trusteesfor the ye¥ aad 31 Marth 2
Charity Clerk and Correspondent
Clerk: Jodie Wilson
Sunninghill Fuel Allotment Trust
PO Box 4712
Ascot
Berkshire
SL5 9AA
Trustees
William Dalton
Wayne Phelan
Matthew Barnard
Shojo Njarle
Position vacant
(Chairperson and Nominative Trustee)
(Nominative Trustee)
(coPtrIe Trustee) appolnted 26 September 2022
ICo-OPtative Trustee)
(Ex-officio Trustee)
Custodian Trustee- title to the Charivs land is vested in the Offidal Custodian for Charities.
Independent Exarnlner
Timothy KinBcott ACMA A
Kingcott Accountants
19 Brockenhurst Road
Martins Heron
Bracknell
RG12 9FJ
Trustees present their report and the financial statements for the year ended 31 March 2023. The
trustees who served durir8 the year arKI up to the date of this report are set out above.
Strurture, Governance and Management
The Charity is an unincorporated trust which was founded in 1817 by an Inclosure award made
under the Windsor Forest Inclosure Act 1813. and is currendy regulated by a Scktme of the Charlty
Commissioners dated September 1980.
The Scherne provides for a body of fNe Trustees: one EX10 Trustee. two Nominative Trustees
and two Co-optative Trustee*
The Ex-officio Trustee is the Vlcar of the Eccleslastical Parish of St Michael and Angels,
Sunninghill. The Revend Tansley Jordan will be officially appointed in COMI months. and In
the meantime the curate. Reverend Sarah Mortimer, has been standing in.
The Nominative Trustees are appolnted by SunnSnghill & Ascot Parish Council. the temi of each
appointment being four years. Wayne PheLqn is a Norninative Trustees and has just completed hls
second four year temi. He has indicated his willingness to continue in the role. having stepped down
from the Chair role with effect from 3 Aprfl 2023. William Dalton is the second Nominative Trustee
who has been in the role for two years and who took ¢)ver the Chair role from Wayne.
The Co-optatNe Trustees are appointed by the existing Trustee body la5 vacancies occur}. and they
re drawn from the local community. The temi of Offi for a Ctroptative Trustee is ftve years. Karen
Clements stepped down and was replaced by Matthew Bamard on 2@ September 2022. Shojo
Njarlety is the other Co-optatbve Trustee.
Charlty number. 240061. 5unninghlll Fuel AIIotrnertTntst
Objertives and Activities
The CharlS income (after management expenses) is to be applied for the following purposes for
the benefrt of the inhabitants of the Civil Parish of Sunninghill:
Relieving poverty
Relieving a8e or sickness (subject to above)
Providing and supporting facilit5 for retreation or other leisure-time occupation Iwlth the
objert of improvlng the conditlons of life for the inhabitsnts of the Parish in the interests of
social welfare)
Providing and supportlng educational facilities
Other charttable purposes for the benefit of the inhabltants of the Parish as the Trustees
thlnk fft
Applications for financial aStan a decided upon by the Tne5 at ordinary meetin8s whlch
are usually held four times a year. Cases of eMeencY may be dealt wrth in between the scheduled
meetings provided that a quorum can be obtained. Any such meetin85 may be convened In person,
telephone call or elertronlc communication.
Hardship, distress and sickness can present in many forms. and it would not be possible even to
outline the range of unfortunate circumstan5 in which individuals may potentially qualify for help
from the Charity. The Trustees endeavour to develop and maintain contacts with bodies and
agencies working directly wlth the needy, elderly and sick. in order to encourage referrals from
them. Application5 are also, or course, welcomed direct from individuals in need.
The Trustees must avoid granting any assistance whlch has the effect of lieVIng public funds. and
Indivldua15 seeking help from the Charity are expected to have first claimed their full entitlement to
state benefits, and such entitlements wlll In any event be taken into account in the assessment of
their needs.
Achlevements and Performance
Particulars of the 8rants awarded during the year a set out in Note 8 of the financial ststements,
and are grouped under the relevant chafitable objectNes ststed above.
Where support Is given to or8anisations whose operational base is outside the Sunnin8hlll Parish
boundary, but which nevertheless provide significant services to person5 INin8 Wtthin the Parish,
information is obtsined as to the number5 and proportion of their beneficiaries coming from within
the Parish. or otherwise details of the costs attributable to such beneficiaries. The level of a$5i5tance
provided is assessed accordingly.
The Trustees take re8ard of the Charity Cornmtssion's 8uklance on public benefft in their 8rant-
making decisions.
In March 2023 we are delighted to have appointed a Clerk on a part-time basis to support all aspects
of the Charitvs administration. We have also completed the transfer of the Charitrfs CordS into a
safe and Secu environment on Microsoft 365 and set up secure email addresses for trustee5 using
the Charitvs domain name. All this will rnt only improve the effettiveness of assessing applications
for support going forward. but also allow us to focus more on generating greater community
engagement and awareness. which in tum will help up MO easily to identify local individuals and
organisations in need of supporL
Charrty number. 240061- *MlrOIII Fuel Allotm Trnst
Report ofihe tneeSfOrthe ar ended 31 Matth 2023
Flnancial Review
The Charity has funds placed with two common investment funds Isee note 9 of the financial
statements for particulars), the overdll investment object1 beiTrg to achieve long-term growth of
both capital and income.
The calls upon the Charivs resources can be highly variable. and the Trustees wish to maintsin the
Chariws position as a dependable x)urce of potential fundin8 for local individuals in need and also
for other charities which. year after year, provide serrfices whlch represent the practical furtherance
of the Charitrfs objects.
Ownership of property also gives rise to many contingencies. The Income Fund represents the
Charitys working balances and expendable reserves, and in current circumstances is viewed by the
Trustees as approximately £ICQ,CW per annum.
Approved by the Trustees on the 25 September 2023 and 4ned on their behalf by..
Trustee I Chalrperson
## **The Sunninghill Fuel Allotment Trust**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## For the Year Ended March 2023
|Income
Fund
Note
£
**Income and endowments from:**
Investments
2
200,638
SANG
3
-
Other income (donation)
100
Total
200,738
**Expenditure on charitable activities:**
Grants
7
37,899
Management and maintenance of lands
4
-
Management and administration
5
6,402
Total
44,301
**Net income (expenditure)**
**before investment gains / losses**
156,437
Net gains / (losses) on investments
(5,162)
**Net income (expenditure)**
151,275
Reconciliation of funds
**Total funds brought forward**
625,656
**Total funds carried forward**
776,931|Income
Fund
Note
£
**Income and endowments from:**
Investments
2
200,638
SANG
3
-
Other income (donation)
100
Total
200,738
**Expenditure on charitable activities:**
Grants
7
37,899
Management and maintenance of lands
4
-
Management and administration
5
6,402
Total
44,301
**Net income (expenditure)**
**before investment gains / losses**
156,437
Net gains / (losses) on investments
(5,162)
**Net income (expenditure)**
151,275
Reconciliation of funds
**Total funds brought forward**
625,656
**Total funds carried forward**
776,931|Capital
Fund
£
-
21,930
-
21,930
-
21,444
-
21,444|**2023**
Total
Funds
£
200,638
21,930
100
222,668
37,899
21,444
6,402
65,745
156,923|**2022**
Total
Funds
£
159,058
630,506
-|
|---|---|---|---|---|
|||||789,564|
|||||18,382
15,884
7,280|
|||||41,546|
|||||748,018|
||156,437|486|||
||(5,162)|(89,269)|(94,431)|334,233|
||||||
||151,275|(88,783)|62,492|1,082,251|
||||||
||||-|-|
||625,656|5,883,026|6,508,682|5,426,431|
||776,931|5,794,243|6,571,174||
|||||6,508,682|
The notes on pages 8 to 13 form part of the accounts
6
## **The Sunninghill Fuel Allotment Trust**
## **BALANCE SHEET**
## As at 31st March 2023
|Note
£
£
**Fixed assets**
Endowment investment funds
8
5,178,333
Endowment investment bank balances
8
615,910
Income investment funds
9
31,268
5,825,511
**Current assets**
Prepayments and accrued income
219,202
Bank accounts
527,422
746,624
**Liabilities:**
**Creditors:amounts falling due within one year**
Accruals
10
(961)
**Net current assets**
745,663
**Total net assets**
6,571,174
**The funds of the charity**
Capital permanent endowment fund
11
5,794,243
Unrestricted income funds
12
776,931
**Total charity funds**
6,571,174
**2023**|£
5,267,602
615,424
36,430
5,919,456
42,893
547,167
590,060
(834)
589,226
6,508,682
5,883,026
625,656
6,508,682
**2022**|£
5,267,602
615,424
36,430
5,919,456
42,893
547,167
590,060
(834)
589,226
6,508,682
5,883,026
625,656
6,508,682
**2022**|
|---|---|---|
|||5,919,456
589,226|
|||6,508,682|
|||5,883,026
625,656|
|||6,508,682|
Approved by the trustees and signed on its behalf by
## TRUSTEE
Date
The notes on pages 8 to 13 form part of the accounts
7
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
## 1 ACCOUNTING POLICIES
The following are accounting policies considered material in relation to the charity's accounts.
## **Accounting convention**
The financial statements have been prepared on the accruals basis under the historical cost convention and in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the FRS102.
## **Investments**
Investments are stated at market value at the year end and all revaluations are reflected in the Statement of Financial Activities.
## **Income**
The income generated from the endowment fund is unrestricted and has been shown in the SOFA as an unrestricted income fund
## **Expenditure**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
## **Accumulated Funds**
Capital fund is a permanent endowment (see note 12). The income fund is unrestricted. **Intangible income**
A valuation has not been made of the benefit to the charity of voluntary services donated by trustees.
## **Capital Fund**
This represents the invested proceeds from sales of endowed land, and any Sang payments, and as such must be held permanently by the Charity.
|2|INVESTMENT INCOME
Rents and way-leaves
Dividends and interest from common investment funds:
- Charishare
- Charinco
Interest from common deposit fund
SANG CAPITAL RECEIPTS
Sang relating to Allens Field|**2023**
Income
Fund
£
4,543
166,390
9,919
19,786
200,638
Capital
Fund
£
21,930
21,930|**2022**
Income
Fund
£
4,492
144,392
9,920
254|
|---|---|---|---|
|3||||
||||159,058|
||||Capital
Fund
£
630,506|
|||||
||||630,506|
Monies received from RBWM relate to the granting of SANG (Sustainable Alternative Natural Greenspace) on a 99 year lease of Allens field (signed 2012-13). This is payable for residential units more than 400 metres and less than 5km from the boundary of Chobham Common.
8
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
## 4 MANAGEMENT AND MAINTENANCE OF LANDS
|Allotment gardens-water charges
Bog Warden: management of allotment gardens, clearing of
brooks and ditches, dealing with fallen and leaning trees
along public paths cutting back hedges etc.
Tree felling and surgery
Groundwork
Waste Removal
Allotment fence
Water repairs
Sundry|Income
Fund
£
1,416
4,800
7,980
880
-
4,260
1,740
368
21,444|Income
Fund
£
280
4,800
175
890
560
8,160
865
154|
|---|---|---|
|||15,884|
## 5 MANAGEMENT ADMINISTRATION OF THE CHARITY
|Clerk's remuneration and allowances
Office Costs
Website
Insurance (public and employers liability)
Independent examiners fee and book-keeping
Legal regarding recreational ground lease
Sundry|450
464
-
2,282
954
1,884
368
6,402|-
694
120
2,329
834
3,009
294|
|---|---|---|
|||7,280|
## 6 GOING CONCERN
There are no material uncertainties about the charity's ability to continue as a going concern.
9
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
|7|**2023**
GRANTS
Income
Fund
£
**GRANTS TO INDIVIDUALS**
No
Relief of age/sickness/hardship
Local Resident: (physio costs)
1
3,860
Relief of age/sickness/hardship
Other individuals (Over £1,000)
2
7,500
Relief of age/sickness/hardship
Other individuals (Under £1,000)
12
4,997
TOTAL INDIVIDUAL GRANTS
15
16,357
**GRANTS TO ORGANISATIONS**
Relief of poverty
Citizens Advice Bureau
-
-
Relief of age or sickness
Ascot District Day Centre:
Towards annual running costs of the Day Centre
11,000
Organisations for Christmas
1,200
12,200
Sports and recreational facilities in the interests of social welfare
Various activities
380
380
Support for education
Charters school
2,640
South Ascot village school
-
2,640
Other charitable purposes
All Souls Church-automatic external defib
1,875
All Souls Church-warm spaces support
2,500
Berkshire County Blind (Berks vision)
1,697
Party in the park
250
6,322
TOTAL ORGANISATION GRANTS
21,542
TOTAL
37,899|**2022**
Income
Fund
£
4,860
1,100
2,482|
|---|---|---|
||||
|||8,442|
|||3,000|
|||3,000|
|||-
2,700|
|||2,700|
|||950|
|||950|
|||-
2,090|
|||2,090|
|||-
1,200|
|||1,200|
||||
|||9,940|
|||18,382|
10
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
## 8 FIXED ASSET INVESTMENTS
|**Movement in investments**
Market value at beginning of year
Acquisitions at cost
Disposals
Unrealised gains/(losses)
Realised gains/(losses)
Market value at end of year|Charishare
5,018,086
-
-
(53,469)
-
4,964,617|**2023**
Capital
Fund
£
Charinco
Total
249,516
5,267,602
-
-
-
-
(35,800)
(89,269)
-
-
213,716
5,178,333|**2022**
Capital
Fund
£
Total
4,930,378
-
-
337,224
-|
|---|---|---|---|
||||5,267,602|
The capital fund (with the exception of an amount of £615,910 currently held at bank) and part of the Income Fund are invested in two common investment funds, Charishare and Charinco, which are managed by the charities division of BlackRock Investment Management (UK) Ltd, a subsidary of BlackRock Inc. Income units of these funds are held to provide the Charity's investment income.
The investment objective of Charishare is to achieve capital growth while providing an increasing income over the medium to longer term to combat the effects of inflation.
The investment objective of Charinco is to provide a high level of income from a managed portfolio of fixed interest securities.
## 9 FIXED ASSET INVESTMENTS (INCOME FUND)
|**Movement in investments**
Market value at beginning of year
Additions at cost
Disposals
Unrealised gains/(losses)
Realised gains/(losses)
Market value at end of year|Charishare
487
-
-
(5)
-
482|**2023**
Income
Fund
Charinco
Total
£
35,943
36,430
-
-
-
-
(5,157)
(5,162)
-
-
30,786
31,268|**2022**
Income
Fund
Total
39,421
-
-
(2,991)
-|
|---|---|---|---|
||||36,430|
11
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
## 10 CREDITORS:AMOUNTS FALLING DUE WITHIN ONE YEAR
|**Provision for grant commitments**
Grant commitments at beginning of the year
Additional commitments during the year
Grant amounts charged against provision
Reversal of unused grant commitments
Grant commitments at end of the year
**Other accruals**
Independent examiners fee and book-keeping|**2023**
Income
Fund
£
-
-
-
-
-
961|**2022**
Income
Fund
£
-
-
-
-|
|---|---|---|
|||-|
||||
|||834|
## 11 CAPITAL FUND
|**Permanent Endowments**
Trust capital
Management and maintenance
Sang receipts
Sale of land
Investment revaluation|Movements in funds
Opening
Incoming/
Gains/
Balance
Outgoing
(losses)
£
£
£
5,883,026
-
-
-
(21,444)
-
-
21,930
-
-
-
-
-
-
(89,269)
5,883,026
486
(89,269)|Closing
Balance
£
5,883,026
(21,444)
21,930
-
(89,269)|
|---|---|---|
|||5,794,243|
The Charity's land holdings form part of its permanent endowment, having been allotted to the Charity under the inclosure award of 1817 or, in the case of certain parcels, taken in exchange for land originally allotted. The whole land holding is not capitalised in the balance sheet as it is considered that the cost of obtaining a reliable valuation would outweigh the benefit to the users of the financial statements.
12
**The Sunninghill Fuel Allotment Trust**
## **NOTES TO FINANCIAL STATEMENTS**
For the Year Ended March 2023
## 12 ANALYSIS OF NET ASSETS BETWEEN FUNDS
|Closing fund balances are represented by:
Investments
Current Assets
Creditors:amounts falling due within 1 year|Unrestricted
Income
Fund
£
31,268
746,624
(961)
776,931|Endowment
Capital
Fund
£
5,794,243
-
-
5,794,243|**2023**
Total
Funds
£
5,825,511
746,624
(961)|
|---|---|---|---|
||||6,571,174|
## 13 TRUSTEES REMUNERATION
Neither the Trustees nor any person connected with them received any remunerations or benefits during the year.
## 14 CONTINGENCIES AND COMMITMENTS
In addition to the grant commitments accrued above, agreements have been given pursuant to which the following grants could become payable:
None this year.
## 15 RELATED PARTY
There have been no related party transactions in the reporting period.
## 16 CHANGES TO ACCOUNTING POLICIES
None this year
13
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Sunninghill Fuel Allotment Trust|Charity Name
Sunninghill Fuel Allotment Trust|Charity Name
Sunninghill Fuel Allotment Trust|
|---|---|---|---|
|||||
||31stMarch 2023|**Charity no**
**(if any)**|240061|
|||||
||6-13|||
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *)
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|||
|---|---|---|
||||
||Timothy Ivor Kingcott||
||||
||ACMA ATT||
1
**IER**
**Address:**
Kingcott Accountants 19 Brockenhurst Road, Martins Heron, Bracknell, Berkshire RG12 9FJ
## **Section B Disclosure**
2
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**