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2024-12-31-accounts

The Trustees Annual Report and Accounts

1 January 2024 to 31 December 2024

Registered Charity Number 240034

The British Cartographic Society Annual Report for the Year ended 31 December 2024

The British Cartographic Society, c/o Royal Geographical Society (with the Institute of British Geographers) 1 Kensington Gore, London, SW7 2AR, is registered with the Charity Commission (No. 240034). The Society was founded 28th September 1963 as a Learned Society and the Constitution and By-Laws adopted in September 1964.

The Charity is administered by the Council of the Society, who are the Trustees, comprising (at 31 December 2024):

President Mr P Naylor Vice-President Mr C Budas Hon. Secretary Mr D Sherren Treasurer Mr B Anderson

Council Members: Mr S Burry, Mr J Goldsmith, Mr H Holbrook, Dr A Kent, Dr J Peaty, Ms C Seldon, Ms E Watts.

The normal term of office for service on Council shall be one year for Officers and two years for Members. When a Member does not complete the normal term of office, Council may seek to fill the vacancy for the unexpired period by election at an Annual General Meeting.

Co-opted Members of Council: Dr S Cassettari, Dr M Davis, Ms J Johnston, Mr R Owen. Co-opted Members are not Trustees of the Society.

Honorary Coordinators and other post-holders: Chair of Membership Committee: Ms E Watts Chair of Programme Committee: Mr R Owen Chair of the Publications Committee: Mr J Goldsmith Chair of UK Cartography Committee, International Cartographic Association: Dr A J Kent External Liaison Officer: Mr A Grimwade Editor, The Cartographic Journal, and Chair of the Editorial Board: Dr A J Kent

Editorial team, Maplines: A Vizireanu, O Candit, P Vujakovic, J Goldsmith Editor, Cartographiti: Ms J Fox Historical Military Mapping Group (HMMG) Convener: Dr J Peaty Maps and Surveys Editor: Mr P Hesp

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Map Curators’ Group Convener: Mrs P Williams (Dr M Davis and Ms D Hall from October 2024)

Restless Earth Coordinator: Ms J Johnston

Society Administrator: Mrs C Colley Society Awards Officer: Mr J Goldsmith

Aims

The object of the Charity is the promotion of that class of knowledge which distinguishes the Art and Science of Cartography. For that purpose, the Society shall, inter alia:

The Trustees’ policy is to offer a forum for the exchange of ideas and the sharing of cartographic knowledge, and to inform Members of technical changes and opportunities that affect their professional standing. Volunteer members manage most of the Society activities, apart from:

Society administration is outsourced to Mrs C Colley. Website development and management is undertaken by Dominique Rene. Design of Maplines, the Society’s membership magazine, is outsourced to Pink Salt Design.

Our Restless Earth programme is run by Jennifer Johnston.

Services Provided

Conferences (Society Annual Conference) Regular cartographic/GIS-related talks Society Awards for excellence in cartography Society Awards Archive Support for students at the Conference in the form of bursaries Corporate and Freelancers’ Directories (website) GeoViz Programme to promote innovative cartographic visualisation Restless Earth Workshops for schools

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General cartographic information and advice through the BCS Forum

Society Publications and Resources

The Cartographic Journal (the peer-reviewed academic periodical of the Society – ISSN 0008-7041)

Maplines (the news magazine of the Society)

Cartographiti (the newsletter of the Map Curators’ Group) Maps and Surveys (the newsletter of the Historical Military Mapping Group)

Cartography – an introduction (2[nd] edition) (ISBN 978-0-904482-25-6) A Celebration of 50 Years of The British Cartographic Society (ISBN 9780904482-24-9)

Careers in Cartography (available on the website)

The Map Curators’ Toolbox (available on the website) Directory of UK Map Collections (available on the website)

Representation on National and International organisations

British and Irish Committee for Map Information and Cataloguing Systems (BRICMICS)

International Cartographic Association (ICA) UK Committee of the ICA (UK Cartography Committee) UK GEOForum

World Cartographic Forum

Special Interest Groups

Historical Military Mapping Group Map Curators’ Group

Partnerships and Collaborations

The Society has signed Memorandums of Understanding (MoU) with the Charles Close Society. the International Map Industry Association (IMIA) and the Association of Geographic Information (AGI) to co-promote each other’s aims and activities. It has also signed an MoU with the Government Geography Profession (GGP) to collaborate on the GeoViz Programme (see below).

The Society remains in discussion with the Defence Surveyors Association (DSA) to establish a closer working relationship.

The Society is a member of the Foundation for Science and Technology and benefits from free advice on legislation.

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Review of the Year

Council and Committee Meetings

During the reporting period, Council continued with the established pattern of holding shorter monthly meetings virtually via Google Meet. In December 2024 members of Council attended a hybrid meeting at Geovation in London. Committee meetings generally took place on a regular basis, allowing a more responsive way of working.

Membership

The BCS membership year runs from 1 January to 31 December. As of 31 December 2024, BCS membership comprised 10 Honorary Fellows, 64 Fellows, 308 Full members, 45 Corporate members, 44 Student and 45 Affiliate members, making a total of 516.

Membership subscriptions are one of the main sources of Society income. New member recruitment and the retention of existing members is a continuous process, along with delivering benefits that support all of our members.

2024 has been another exceptional year and in addition to our ongoing activities the following took place:

Programme

The BCS Programme Committee is responsible for delivering the Society’s Annual Conference and its calendar of events. It has members that report on the Map Curators’ Group, the Historical Military Mapping Group, Restless Earth, BCS Awards, Teatime Talks and GeoViz.

In September 2024 we ran our annual Conference held at University College London on the 4th and 5th September 2024 and with the very valuable support of the UCL Department of Geography and the UCL Social Data Institute. It comprised a GeoDataViz Hack Day, a Dinner, a Networking event at Stanfords on the 4th September followed on Thursday the 5th with the main event of a full day’s Conference featuring eleven different speakers plus the display and announcement of the mapping Awards.

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Our Teatime Talks continue to be popular and regularly attract 40-50 registrations. This year our programme was, as always, varied with the continuation of Map Memoirs with speakers presenting their favourite map(s), talks on a theme of Mapping my World with speakers from Ghana, India, Slovenia and USA, and some eclectic presentations on Churchill, Historic London, from the National Library of Wales and an excellent review of cartography from our outgoing President. Finally, as an adjunct to the AGM there was a talk on the challenges of ecological mapping.

Restless Earth continues to be popular amongst schools and we often hold two to three events per month.

Awards

BCS received a total of 63 entries across the 5 Main Design Awards: Avenza, The Collins Bartholomew, The Garsdale Design, Ordnance Survey and Stanfords.

The 2024 Awards were presented in the following categories:

The Avenza Award for Electronic Mapping, the Collins Bartholomew Award for Thematic Mapping & Infographics, the Garsdale Design Award for 3D Mapping, the OS Award for Excellence in the Use of Ordnance Survey Data, the Stanfords Award for Printed Mapping, the Peter Jolly Award, which is only open to BCS members and voted for by the 2024 BCS membership, the Ian Mumford Award for excellence in original cartographic research, the Henry Johns Award for the most outstanding article published in The Cartographic Journal, and the BCS Restless Earth National Workshops.

The 2024 Awards Ceremony was incorporated into the BCS Conference Agenda. The conference was held on Thursday 5th September at the University College London with the support of the Department of Geography and the UCL Social Data Institute. The physical awards were laid out around the edge of Jeffery Hall, which was used for the main Conference. We also set up a television which was used to run a looping presentation showing all the entries. This enabled the delegates to look at them during breaks in the programme.

The Awards Ceremony was recorded on video and will be available to view on the BCS YouTube channel.

The prestigious BCS Award was presented to the best entry from the winners of the major design awards. The 2024 winner was:

“Nottingham City Projection Augmented Relief Model (PARM)”, entered by Gary Priestnall.

Judges’ Comments: very accessible multi-purpose 3D map that had a powerful impact. Using multiple assembly techniques (digital and physical) as well as engaging with a wide range of stakeholders. The combination of physical and digital in a neat setup (with a touchscreen user interface for controlling layers), combined with meaningful data, as well as the level of

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engagement from a wide range of industries made this a compelling entry worthy of winning this year’s award.

Two new awards have been announced since the Conference:

Ian Mumford Award for excellence in original cartographic research.

The 2024 winner was Jordan W. Cole, University of Leicester

Title: “Under the Map: A Geophysical Analysis of Historic Maps in Halifax”, North Carolina.

Henry Johns Award for the most outstanding article published in The Cartographic Journal.

The 2024 winner was published in Volume 60 of The Cartographic Journal.

Title: “Verification of Cartographic Communication Models Using Detection of Map Reading Strategies Based on Eye Movement Recording” by Marketa Beitlova, Stanislav Popelka, Martin Konopka and Karel Macku.

Full details of all these award categories and the results of the Society’s awards can be found on the Society’s website and were published in the 2024 winter edition of Maplines pages 16-20 and will be included in a future edition of The Cartographic Journal.

Restless Earth Workshops

The British Cartographic Society’s Restless Earth programme ran for its eleventh year during 2024, with 28 sessions at 17 different schools. The interest this year was well received with a total of 1,868 students taking part.

All the workshops were in-person events and will continue as such into the 2025 school year.

The development of the second case study using the Türkİye/Syria 2023 earthquake has begun involving members of MapAction and Emily Altham from the Defence Geographic Centre. The current Japanese Earthquake Tsunami workshop is being delivered in a simplified format breaking up the tasks into more manageable chunks and using a reduced number of reference maps to accommodate the current abilities of students.

Once again, we are very grateful to all our volunteers and those who support the workshops. Special thanks to all our volunteers, especially Stephen Dodds, Peter Jones, Chris Barrington Brown, Emily Altham, Craig Coates, and John Peaty from the Ministry of Defence for their contribution.

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Teachers continue to comment on the value of the workshops, impressed by the amount of skills and knowledge acquired during a 2-hour period. They express their surprise at the students that excel beyond expectation. The Society intends to continue offering the programme for the foreseeable future.

GeoViz

GeoViz is the direct replacement for our Better Mapping programme of activity and is intended to offer design advice, online resources and the opportunity to share experiences for people involved in making maps and geographic data visualisations. At our annual conference this year the GeoDataViz team at Ordnance Survey (OS) ran a GeoViz hackday where they focused on the new OS National Geographic Database. The new GeoViz toolkit was also launched in conjunction with the Government Geography Profession.

Special Interest Groups (SIGs)

Members of the Society represent a wide range of cartographic interests; they include practical mapmakers, map curators and collectors, academics and teachers, historians, GIS specialists and so on. Corporate Members cover an equally diverse field, including hardware and software manufacturers, government and commercial map publishers, and retailers and national libraries. To cater for these interests there are two main groups. If the need arises, the Society is willing to promote further groups.

Historical Military Mapping Group (HMMG)

The group (founded by Dr Peter Chasseaud FRGS) provides a point of contact and a forum for discussion for those interested in or engaged in research into any aspect of the history of military survey and mapping.

Map Curators’ Group (MCG)

The Map Curators’ Group is for librarians, curators, archivists, map historians and map collectors – anyone interested or involved in looking after map collections. It aims to provide a forum for discussion and professional support for all aspects of managing map collections in any format. The MCG hosted a number of discussions during 2024 on diversifying map collections, addressing a number of current issues including decolonisation, ethics, and access. In October 2024, Paula Williams stepped down as the Convener of MCG after six years in the role. Thereafter, Dr Martin Davis and Debbie Hall (both of the Bodleian Libraries,

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University of Oxford) were appointed Co-Conveners of the group. Judith Fox continues to serve as the Editor of Cartographiti, the newsletter of the MCG.

UK Cartography Committee (UKCC)

The BCS is the adhering body for the United Kingdom to the International Cartographic Association (ICA). The Royal Society continues to take an active interest in ICA affairs and contributes to the annual subscription. A sub-committee of BCS Council, the UKCC is responsible for submitting the UK National Report to the ICA General Assembly and for supporting the UK National Delegate to attend. The UKCC also allows individuals to participate in ICA activities by offering BCS ICA support awards. In this period immediately following the General Assembly, there were no proposed changes to statutes to discuss.

World Cartographic Forum

An initiative to bring together leaders of national cartographic societies from around the world to discuss common issues such as membership, collaboration and fostering the learning of new mapping skills. Plans are underway for the BCS to potentially create a subgroup of leaders of European cartographic societies, following initial discussions between Alex Kent and Paul Naylor.

Publications

The Cartographic Journal (the peer-reviewed academic periodical of the Society)

The publication of Volume 60 (2023) included two Special Issues: the UK National Report to the ICA and Beck @ 90, a commemoration of 90 years since the first publication of Henry Beck’s map of the London Underground network. The former presented a comprehensive survey of mapping activity and organisations in the UK and was submitted to the ICA General Assembly in Cape Town in August 2023. Guest edited by Max Roberts (University of Essex), the latter’s collection of papers included a broad range of topics from map design to psychology, and was very well received by BCS members.

The Journal’s one-year impact factor (IF) remains at 1.0 and the number of downloads has risen to almost 72,000 in 2024, which is a good reflection of the quality and relevance of research published.

Volume 61 (2024) celebrates the 60th anniversary of the foundation of the BCS and incorporates the long-awaited Special Issue on ethics and cartography. Printing and distribution of hardcopies is now approaching

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normal schedules and with Volume 61 (2024) completed by early 2025, our aspiration to publish within cover months is likely to follow.

Maplines (membership magazine)

The Society’s membership magazine was produced by Liz Bourne and Alina Vizirenau along with fellow editors Oana Candit, Peter Vujakovic and Publications Committee Chair, Jim Goldsmith. Printed copies were distributed to all members apart from Student members who received digital versions.

Maplines is published three times a year - Spring, Summer, and Winter. It serves as a platform for our members as well as professionals, students, and mapping enthusiasts to share their experiences, projects and advancements in the fields of cartography and geographic information.

Cartographiti (the newsletter of the Map Curators’ Group)

Cartographiti continues to publish twice a year online, produced by editor Judith Fox. Recent issues have included summaries of papers delivered at the MCG Workshop and at other events. Members and non-members wishing to receive back copies should contact BCS Administration.

Maps and Surveys

The high quality HMMG newsletter Maps and Surveys is edited by Paul Hesp and is published quarterly (spring, summer, autumn, winter).

Cartography – an introduction (2[nd] edition)

The second edition of the Society’s practical guide to making better maps by Giles Darkes and Mary Spence MBE was published in June 2017 and is available for purchase on the Society’s website.

Corporate Members’ Directory

Accessible to all via the website, the Directory provides an opportunity for all Corporate Members to advertise their work and to list their contact details and areas of expertise. Corporate Members who wish to be included should contact BCS Administration or edit their own profile through the membership platform, Membermojo.

Freelancers’ Directory

Promoting the work of self-employed cartographers who are members of the Society, the Freelancers’ Directory is available on the website. Members

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who wish to be included should contact BCS Administration or edit their own profile through the membership platform, Membermojo.

Website

www.cartography.org.uk

The website was updated and maintained by Dominique Rene throughout 2024 and continues to offer useful resources for members and those interested in cartography and geovisualisation.

Social Media

The Society’s social media channels have grown by 969 followers to 11,418 during 2024, and include X, Facebook, LinkedIn, Instagram and our subscribers on our YouTube Channel. The biggest annual increase (35%) has been on YouTube again where our videos have engaged over 200 additional subscribers to our regular Teatime talks and conference recordings. Engaging via these channels has led to growing membership, and to improved attendance at our online events. This insight allows the Council to focus on events and resources to match our members’ needs based on feedback. A review into which social media channels to maintain and if new ones are required was held at the end of the year, ready for 2025.

Clare Seldon leads the social media outreach and liaises with council members and event organisers to post timely content and review the needs of the Society. Regular posts including “Map Monday” and “Spotlights” are supported by Holly Price.

X: @bcsmaps (5,419)

LinkedIn: britishcartographicsociety (3,033)

Facebook: britishcartographicsociety (1,696)

Instagram: @bcsmaps (651)

YouTube: British Cartographic Society (619)

Exhibitions and Public Relations

Throughout 2024 the Society was present at a number of external events where we were able to raise the profile of BCS and attract new members. During the year we were at: DGI 2024, the GA Conference, the GIS Research UK Conference (GISRUK), GeoPlace annual conference, GEOBusiness, the Association for Geographic Information GeoCom event and the Government Geography Profession conference.

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Education

In terms of the society's education remit we now have an agreement in place with the Geographical Association (GA) and attend their annual conference to promote the educational support the BCS can offer to schools and teachers. This is in addition to the ongoing promotion of our successful Restless Earth programme.

During the year membership committee revived the existing student category to include benefits including digital copies of The Cartographic Journal and Maplines, an annual careers talk linking with corporate members, and access to GeoViz and the members' talks. A new award specifically designed for students to enter was agreed by the OS. And at an EGM in the winter of 2024 it was unanimously agreed that this category of membership would be free to all students over 18 in HE or FE with proof of status.

Finance

The principal sources of income for the Society remain membership subscriptions and the revenue from its publications. These are supported by donations, investment interest and Gift Aid claimed on a proportion of membership subscriptions.

The financial policy of the Society remains unchanged — to maintain a minimum level of funds in reserve which is sufficient to cover (a) 18 months of the cost of production of the Society’s publications and its web presence, and (b) an amount equivalent to the cash flow requirement for a 12-month period. At the discretion of Council up to 20% of the reserve may be used to fund a special project on the condition that a plan is put in place to return the level of reserves to their target within a 12-month period. This provision has been used to fund the work of the GeoViz Coordinator for the initial period.

Subscription income remains stable with a modest increase compared with the previous year, the donation from Informa (the publishers of The Cartographic Journal) towards the general work of the Society has continued, other small donations have not made a significant contribution to the Society’s funds. Reorganisation of the Society’s administration had minimal impact on its finances. Income from Restless Earth Workshops has recovered, but in this year there was a small deficit as income did not entirely cover the operating expenses. The fees for the co-ordinator for these workshops are not funded from this income.

Throughout the period, management of the Society’s finances has been broadly in line with the agreed budget although delays in the publication of The Cartographic Journal meant that two invoices were paid within the same year and as a result there is a deficit over the year.

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The value of the Society’s investments made a modest recovery over the year, from £96,448.79 to £98,743.52, and it remains the case that the level of accumulated assets is considered adequate to meet the agreed reserves.

The trustees have considered the financial risks to which the Society is exposed and are of the opinion that systems are in place to mitigate any exposure to these.

Signed by Mr P Naylor (President) for, and on behalf of, the Council of the British Cartographic Society.

11 March 2025

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British Cartographic Society Independent Examiner's Report to the Trustees of the Brltlsh Cartogrnphic Society UNDER SECTION 144 OF THE CHARITIES ACT 2011 I report on the accounts of the Swety for the year ended 31st D￿rnber 2024 which are set oul in the preceding pages. Respective responsibilities of the Trustees and Examiner The Charity's tnjstees are responsible for the preparatM)n of the accounts. The Chanty's trustees consider that an audit is not required under section 144{21 of the CharrtJ"es Act 2011 (rhe Act) but an independent examinats.on ts needed. l understand that my reswnsibilities are.. To examine the accounts under sects'on 145 of the Act To follow the Pr{￿edUreS laid down int the general Direclions given by the Charity Commission under Seth'on 14515bl of the Act. To state whether partiojlar matters have come to my attentKM) in the examination Basis of the Independent Examiner's Rwrt My examination was carried out in accordance with the general DIrect￿nS given by the Chanty Commission. The examinakn.on included 2 review of the accountsng records kept by the charity and a comparison of the accounts presented wrth those records. It also induded a consideration of any unusijal items or disdosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures followed do not provide all the eviden( that would be required in an audit and consequently no opinion has been expresses as to whether the accounts present a 'fair and Irue Vie￿ and this report Is Iimrted to those matters set out in the statement below. Independent Examiner Statement In connection wrth my examination. no matter has o)me to my attent*Jn.' 1. I￿lch gNes me reasonable cause to believe that in any matenal reS￿t the requirements.. To keep accounb.ng records In accordance with SectK>n 130 of the Act To prepare accounts which accord wrth the accounts.ng records and comply with the accountsng requiremenls of the Act Have not been met or 2. To which in my opinion attention should drawn in order to enable a proper understanding of the accounts to be reached. NameofExaminer. £uiLLS bo Qualificalions Signature iooh.iJl

Charity Commls#lon Number Charty FinarKial Period Ending 240034 3111212024 3111212023 Al Receipts 2024 2023 A13 Voluntary Sourcès Membership Subsuiptions Donations Gift A"d 28.970.￿1 1,223 Tr) 26.2C6.(KI 2,041. 2.683. Su￿0￿1 £30.193.00 £30.930.96 Alb Trading Actmti Charitable Tradlng cartograph￿ Joumal ROya￿S Cartographi¢ Joumal EdItori￿ Expenses Cartography- an Introdu(*"on So(ièty Events induding Fellthvs Lunth. AGM. Auttunn Ledure Specjal InteTes1 Group Actsviknes Mise In￿)rne 19.828 17 8.IXKI.C 532 88 20.842 62 8,&XI.C() 601.69 85.rxj 723.57 SulAotal £28.746.05 £30.167.88 Alc Incom• from Assets DiV￿ndS 5981.35 5.661.27 sub4￿31 A1(a<) £64.920AO £66.760.11 Ald Mlseèllaneous Re¢eSpts ICA Affilialion Awards Funding Resdess Earth Workshops CoFrferen Refund 650.00 2,333.33 3.31YJ. 7.966.59 250.Tr) 3.975 th) 10.176.81 0.00 £14.239.92 £15.051.81 Total Receipts £79.160.32 £81.811.92

A2 PJm•r 2023 Affiliations and Mb'NJ$ So(aety Me8tings Icourril, Prog, Vanb. Publ Cartographic Jeurftal (Pkntets Sth} Cartogr4?h￿ Jtyjmal Edrtorial Maplin88 Cartography- an IntrodudSon Websrtellnternet 3.884.90 4,003.53 252.77 27.129.94 14.110.50 2.553.gM) 4,534.82 9,786.86 8.314.17 2.536 03 2,778.37 student SupportlGranl8 Speoal Inte￿$ Group5 Ewses Better mapp1￿j SeMinar￿v 165. 44.723.28 35.664.85 P￿bIll￿ty Insuran( 271.23 statio￿ry1S0cth Pm SOf￿are 10.35 217.26 312.98 122.16 Admini￿￿0￿ F888 11.025.￿) 13.750.C#) 3,(￿¥).00 8.550.00 Cornmuni(bon Contract Rest￿$ Earth Cfyordinator Fees 7,150.IXS Posta 820.36 1,629.26 Consumables MBcellarwJ$ Adminstral 1.910.04 818.23 PresvSenY$ Expenses CommBsion IF[￿￿ retriptsl 127.e6 917.31 940.25 4644.93 28,42221 SulArdal A21￿) 67.268.21 64.087.06 199.99 G801fo Ctsordinaior 5.710.43 7,960. SuttLal 5.780.43 8,160.82

A2d mlscollan8o￿ P• 3.719.(Kl 2.943.&5 Socty Events and FU￿1￿)r Corfferenc 6.0￿.3$ 9,339.80 7,9S8.29 3,966.71 1Y2.35 MiS￿lIaneOUS 216.50 sympos1umlA￿rdS 2.222.69 1,QJ5.32 16,0￿52 4.8￿.￿8 £88,312.40 Surplus (Deficit> 11S460.861 18.500.481 Bank Balan￿ Btought Forward Bank Balar￿￿ in HarKi 63.358.12 69.688 53 47.167.60 63.358 12 {16,190.621 16,330A11

Ch•rity Commisslon Numb•r clwity Name Flnan¢lal P•riod Endlng 241Y134 Brilish Carti*Jrnphic Soci•ty 31nw2024 3111212023 Sectlon D Statement of A88ets and Liabilib Monetary Assèts Cuffent Aixxjunt Balance Membership Aox)unt Balan 41,586. 5.581.(Kl 58,847.12 4,511.00 Total Bank Balan¢• £47.167.60 £63,358.12 Non4non•tsry Assets held for investment purpo Unit Priee C05t to 31 De¢ 2024 Ip} Numbor of Units M&G Charifund M&G Charibond Shares 6.471.48 3,204.31 67.010.CM) 5.(MX).tXJ 1472.4 95.286.07 107.9 3.457.45 92,865.09 3,583.70 £98.743.52 £96,448.79 Accumulated Surplus at D•c•mber 31st 2023 TTrding Summary 2024 2023 Surplus (Defiut) on 8118thits.es (15.460.86) 16.500 481 A¢eumulated Assets Bank Balances VAT Account Balan 47.167.60 {2,154.29} 98.743.52 63.358 12 12.886.151 96,448.79 Charifund and Charibond Value £143.756.83 £156.920.76