## **Trustees’ Annual Report for the period** 

**From    1.04.23          Period start date   To 31.03.24        Period end date** 

**Charity name: Charity of the Unknown Donor (Otherwise The Almshouse Charity)** 

## **Charity registration number: 239382** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|To provide Almshouses for six of those<br>persons in need in Little Baddow, Essex.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or services<br>identified in the accounts.|Para 1.17 and<br>1.19|To manage the six almshouses and support<br>their residents who are required to be<br>capable of independent living.<br>This year money has been spent on site<br>upgrade and on the purchase of land and<br>related matters in order to construct a<br>carpark for the six beneficiaries.|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|Trustees have acted in line with the Trust’s<br>Articles and other legal requirements.|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment<br>including program related<br>investment|Para 1.38||
|Contribution made by<br>volunteers|Para 1.38||
|Other|||



1 



## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|Trustees supported the family at the sad<br>death of one of their residents and after<br>appropriate advertising were able to appoint<br>a new beneficiary who fulfilled their Articles<br>criteria.<br>Trustees caught up with a back log of site<br>improvements and maintenance held up due<br>to the pandemic.<br>Trustees completed the purchase of land<br>adjacent to the gardens of the almshouses in<br>order to construct a six vehicle carpark<br>matching the six almshouses, planning<br>permission have already been obtained. A<br>surveyor is organising construction on a<br>steep site.<br>Trustees improved the gardens and<br>upgraded the sheds and garden mower.<br>All appropriate site surveys including<br>Legionella prevention were completed.|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

|Achievements against<br>objectives set|Para 1.41|The almshouses have no vacancies.<br>The carpark project has made progress with<br>the purchase of the adjacent land.|
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41||
|Investment performance<br>against objectives|Para 1.41|There has been judicial on going movement<br>of money beyond the end of this report ie. up<br>to July 2024 to improve our investments<br>even further.|
|Other|||



2 



## **Financial Review** 

|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|The charity’s funds on 31.3.24 were<br>£192,841.<br>Current estimate to complete carpark =<br>£156,000 . (see “reserve” box below)<br>For the first time, in order to catch up  post<br>pandemic, the charity spent more than its<br>income on site improvements and other<br>matters by £464, but overall it continues to<br>have adequate income for its general needs<br>with full occupancy and a Weekly<br>Maintenance Contribution increase for the<br>rise in heating oil costs. The charity had no<br>difficulty replacing a vacancy caused by a<br>death.<br>The charity has spent approximately half of<br>the carpark monies specifically raised for this<br>purpose. Care is being taken to limit the<br>further reserves which may be needed due<br>to the cost of the construction on a steep site<br>which is still under discussion with the help<br>of the Surveyor.|
|---|---|---|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|The large fund held by the charity is<br>specifically to pay for a car park for its<br>residents. Planning permission was obtained<br>before purchase.|
|Amount of reserves held|Para 1.22|Current reserve = £192,841.<br>Projected uncommitted reserve after<br>completion of carpark = £36,841. (see<br>statement in 2ndparagraph of 1:21 above)|
|Reasons for holding zero<br>reserves|Para 1.22|N/A|
|Details of fund materially in<br>deficit|Para 1.24|N/A|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|N/A|



## **Additional information (optional)** You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47|Its weekly maintenance contributions paid in<br>advance monthly and interest from its<br>investments|
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46|The charity invests both in the CCLA<br>charities deposit account and in building<br>societies. It has a plan to increase the<br>interest from its investments.|



3 



||||
|---|---|---|
|A description of the principal<br>risks facing the charity|Para 1.46|The charity has appropriate risk policies<br>which are reviewed annually.|
|Other|||



4 



## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|1971 Articles, amended in 2007|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|A Board of 5 Trustees.|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|The local Parish Council appoints local<br>appropriate persons to be Trustees of this<br>independent trust for four consecutive years,<br>renewable if desired.|



## **Additional information (optional)** 

|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|Policies and procedures<br>adopted for the induction and<br>training of trustees|Para 1.51|The Trust has completed all of the<br>Governance Checklist provided by the<br>Almshouse Association including appropriate<br>training and has also completed the Charity<br>Commission relevant questionnaire.|
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51|In line with its Articles, the Trustees elect an<br>annual Chair but also have a Treasurer and<br>Clerk from the group.<br>There are quarterly minuted meetings with<br>accounts and action planning and occasional<br>special meetings if needed.|
|Relationship with any related<br>parties|Para 1.51|The charity is a member of the Almshouse<br>Association.<br>The charity is administered together with a<br>second entirely separate community support<br>charity called Copyhold Allotments.|
|Other|||



## **Reference and Administrative details** 

|Charity name|Charity of the Unknown Donor (Otherwise the Almshouse<br>Charity)|
|---|---|
|Other name the charity uses|The Almshouse Charity 239382|
|Registered charity number|239382|
|Charity’s principal address|The Corner House, High Pastures, Little Baddow, Essex ,<br>CM3 4TS|
|||



5 



## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body)**<br>**entitled to appoint trustee (if**<br>**any)**|
|---|---|---|---|---|
||Dr N. Cooper|Chair – elected<br>annually @ first<br>quarterlymeeting.||Little Baddow Parish<br>Council|
||Dr P. McAllister|||ditto|
||Mrs G.M Houghton|Clerk||ditto|
||Mr R.Shepherd<br>MBE||Retired 13.7.23|ditto|
||Mr P.G. Roberts|New Treasurer|Appointed 3.08.23|ditto|
||Mrs C. Hodgson|Treasurer|Resigned 18.4.24|ditto|
||Mr M. Richmond||Appointed 2.5.24|ditto|
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– Corporate trustees names of the directors at the date the report was approved 

**Director name** 

Name of trustees holding title to property belonging to the charity 

|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|Official Custodian|||
||||



6 



## **Funds held as custodian trustees on behalf of others** 

|Description of the assets<br>held in this capacity|The Almshouses are registered for the Trustees by the<br>Official Custodian and the new land has also just been<br>registered.|
|---|---|
|Name and objects of the<br>charity on whose behalf the<br>assets are held and how this<br>falls within the custodian<br>charity’s objects|The Charity of the Unknown Donor (Otherwise The<br>Almshouse Charity)|
|Details of arrangements for<br>safe custody and<br>segregation of such assets<br>from the charity’s own assets||



## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||



**Name of chief executive or names of senior staff members (Optional information)** 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Other optional information** 

7 



## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** N.C. **Full name(s)** Dr Nicholas Cooper **Position (eg Secretary,** 2023 and 2024 Chair of Trustees Elected by the Trustees every **Chair, etc)** ie. whole period of this report. January in accordance with the Articles **Date** Meeting 18.07.24 

8 



31.7.24 

**CHARITY OF THE UNKNOWN DONOR (OTHERWISE THE ALMSHOUSE CHARITY) - NO 239382 (including  COPYHOLD ALLOTMENTS CHARITY- NO 246099 monies in current account)** 

## **Receipts and Payments Account for the Year Ended 31st March 2024** 

|**2022-2023**<br>101,781.29<br>Balance Brought Forward 1/4/23<br>**CURRENT ACCOUNT**|Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>**unrestricted is almshouse funds**<br>126,285.44<br>8,609.00<br>134894.44 **restricted is copyhold funds**<br>22,948.06<br>22948.06<br>2,973.22<br>2973.22<br>1,191.96<br>1191.96<br>260.00<br>260.00<br>115.00<br>115.00<br>155.87<br>155.87<br> <br>27,384.11<br>260.00<br>-<br>27644.11<br>Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>(5,510.76)<br>(5,510.76)<br>(939.35)<br>(939.35)<br>(160.65)<br>(160.65)<br>(10,388.58)<br>(10,388.58)<br>(1,731.25)<br>(1,731.25)<br>(4,234.99)<br>(4,234.99)<br>(343.00)<br>(343.00)<br>(56,985.40)<br>(56,985.40)<br>(1,274.26)<br>(1,274.26)<br>-<br>(350.00)<br>(350.00)<br> <br>(81,568.24)<br>(350.00)<br>-<br>(81,918.24)<br>(54,184.13)<br>(90.00)<br>-<br>(54,274.13)<br>Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>(4,000.00)<br>(6,500.00)<br>(10,500.00)<br>0.00<br> <br>(4,000.00)<br>(6,500.00)<br>-<br>(10,500.00)<br> <br>68,101.31<br>2,019.00<br>-<br>70,120.31<br>40.00<br>68,141.31<br>2,019.00<br>-<br>70,160.31<br>**2023/24**|Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>**unrestricted is almshouse funds**<br>126,285.44<br>8,609.00<br>134894.44 **restricted is copyhold funds**<br>22,948.06<br>22948.06<br>2,973.22<br>2973.22<br>1,191.96<br>1191.96<br>260.00<br>260.00<br>115.00<br>115.00<br>155.87<br>155.87<br> <br>27,384.11<br>260.00<br>-<br>27644.11<br>Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>(5,510.76)<br>(5,510.76)<br>(939.35)<br>(939.35)<br>(160.65)<br>(160.65)<br>(10,388.58)<br>(10,388.58)<br>(1,731.25)<br>(1,731.25)<br>(4,234.99)<br>(4,234.99)<br>(343.00)<br>(343.00)<br>(56,985.40)<br>(56,985.40)<br>(1,274.26)<br>(1,274.26)<br>-<br>(350.00)<br>(350.00)<br> <br>(81,568.24)<br>(350.00)<br>-<br>(81,918.24)<br>(54,184.13)<br>(90.00)<br>-<br>(54,274.13)<br>Unrestricted<br>Restricted<br>Endowment<br>Total Funds<br>(4,000.00)<br>(6,500.00)<br>(10,500.00)<br>0.00<br> <br>(4,000.00)<br>(6,500.00)<br>-<br>(10,500.00)<br> <br>68,101.31<br>2,019.00<br>-<br>70,120.31<br>40.00<br>68,141.31<br>2,019.00<br>-<br>70,160.31<br>**2023/24**|
|---|---|---|
|**Receipts Current Account**|||
|22,724.12<br>Maintenance Contribution<br>3,119.88<br>Oil - Heating<br>1,250.64<br>Water Rates<br>510.00<br>**Poors Piece** EWT<br>memorial donations<br>zoom refund<br>0.00<br>27,604.64<br>Total Receipts|||
|**Payments Current Account**|||
|(5,207.10)<br>Oil<br>(900.64)<br>Water Rates<br>(161.09)<br>Electricity<br>(3,061.08)<br>Maintenance ERF Repairs<br>(1,011.27)<br>Insurance<br>(2,228.28)<br>Garden<br>(196.00)<br>Almshouse Association<br>Car Park Project<br>(7,643.45)<br>Miscellaneous<br>(350.00)<br>**CA Grant**<br>(20,758.91)<br>Total Payments<br>6,845.73<br>Net of receipts/(payments)|||
|**Transfer of Funds**|||
|Copyhold Allotments<br>25,965.42<br>Transfer from Savings Accounts<br>Total Transfers<br>134,592.44<br>**Cash Funds for this year**<br>unpresented cheques<br>40.00<br>cheques cleared fromlast year<br>342.00<br>rent paid in from last year<br>134894.44<br>Balance with Statement|||
|**2022-2023**<br>**Statement of Funds as at 31st March 2024**<br>**Bal**<br>**B/Forward**<br>**Notes**<br>**Almshouse Charity 246099 Accounts**<br>134,894.44<br>**1** Current Account<br>506.18<br>**4** COIF CCLA Copyhold Charities Deposit<br>46,827.68<br>**2** COIF CCLA Almshouse Deposit Account<br>12,054.18<br>Monmouthshire Building Society<br>57,123.00<br>**3** Blackrock Charishare Account<br>251,405.48<br>Notes<br>All Payments and receipts are processed via<br>**1**<br>**2**<br>**3**<br>**4**<br>**5**<br>£6500 restricted funds transferred to CCLA C<br>New COIF CCLA Almshouse deposit Account<br>£4000 transferred to build reserve for renova<br>Blackrock Charishare sold 27.2.24, awaiting<br>The charity also owns the Almshouses in Littl<br>the Almshouses. The trustees have no nintent<br>properties valued.|**2023/24**<br>**Investment**<br>**Return**<br>**Receipts**<br>**Payments**<br>**Transfers In**<br>**Transfers**<br>**Out**<br>**Bal C/Fwd**<br>27,644.11<br>(81,918.24)<br>(10,500.00)<br>70,120.31<br>130.38<br>6,500.00<br>7,136.56<br>2,403.47<br>-<br>-<br>4,000.00<br>53,231.15<br>320.23<br>-<br>-<br>-<br>12,374.41<br>2,011.13<br>-<br>-<br>-<br>-<br>59,134.13|Almshouse<br>Copyhold<br>Allotment<br>**Un restricted Restricted**<br>68,101.31<br>2,019.00<br>7,136.56<br>53,231.15<br>12,374.41<br>59,134.13|
||4,865.21<br>27,644.11<br>(81,918.24)<br>10,500.00<br>(10,500.00)<br>201,996.56|192,841.00<br>9,155.56|
||Almshouse<br>Copyhold<br>A account, £4000 transferred to CCLA almshouse account<br>tions of Flat AA<br>monies to pay into Barclays current account<br>e Baddow and during the year it acquired land on a neighbouring site which will be developed to be a car park for the residents of<br>ion of ever realising these assets as they are core to the charity's objectives and so believe that there is no value in getting these||



Page 9 




## **Independent examiner's report on the accounts** 

## **Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name **members of** Charity of the Unknown Donor  (Almshouse Charity) 

**On accounts for the year** 31[st] March 2024 **Charity no** 239382 **ended (if any)** 

**Set out on pages** Page 9 of the Trustees Annual Report 

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** . 

- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination.  I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: 

- accounting records were not kept in accordance with section 130 of the Act or 

- the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

* _Please delete the words in the brackets if they do not apply._ 

**Signed: Name:** Graham Charles Lennard **Relevant professional qualification(s) or body (if any): Address:** 2 The Rye Field Little Baddow CM3 4TR 

**Date:** 27/11/24 

1 

**October 2018** 

**IER** 



**Section B                           Disclosure** 

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 

**Give here brief details of any items that the examiner wishes to disclose** . 

2 

**October 2018** 

**IER**