## **Trustees’ Annual Report for the period** ## **Period start date April 2021 To End March 2022** **Charity name:** Charity of the Unknown Donor (Otherwise The Almshouse Charity) ## **Charity registration number:239382** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity’s stated criteria according to
the 2007 Scheme Amendment is to
provide for**“**the almspeople” (who) “shall
be poor persons of good character who
(except in exceptional circumstances to
be approved by trustees) are resident in
the Parish of Little Baddow at the time of
appointment”.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The completely new May 2018 Committee
established detailed written guidelines of
“need” criteria, an advert/extensive
interview process for the appointment of
beneficiaries and this year it has also written
a detailed setting aside of appointment
process in order to meet its legal
requirements in modern times. These adult
appointments are not otherwise age related
but the beneficiaries must be capable of
independent living as well as other criteria.
This Charity’s entry to the Charity
Commission website is updated and checked
annually. During this year the professional
valuation of the capital assets of the charity
was planned to be completed and added to
its accounts. However initially this was not
possible due to COVID 19 problems and now
the Trustees have decided to wait until all
possibilities for a car park have been
explored as this would increase the asset| 1 valuation ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Since May 2018 there has been a completely
new administrative situation which clearly
defines the trust. New policies and systems
are added as needed. These Policies and
systems are annually reviewed in
accordance with an agreed Annual Self-
Review Schedule which is arranged across
the four regular quarterly meetings. There
also Special Meetings held and minuted as
needed which are allowed by the Articles.
This year these have related to a potential
land purchase involving solicitors. Between
formal meetings there is an established
Trustees’ email network for discussion with
all unanimous or at least quorate decisions
recorded and then minuted at the next
meeting.
The information gained from the historic
documents acquired in 2019-20 has been
used and the papers stored appropriately.
In 2020-21 the Document Retention policy
was used to review the work of the new
Committee since May2018 in order to| 2 create a streamlined paper storage system supported by computerised documents. Shredding took place as appropriate. Trustees now store according to individual Trustee responsibility. During December 2021 a Trustees Representative Signatory policy was established and, as a result of the pandemic, more local Solicitors appointed. In January 2022 a Trustee Attendance policy was also approved as it was noted that such a regulation was not in the Trust’s Articles. Additionally there is now a reference plan held in the Minute Book clarifying the Continuous Minute Numbers relating to every meeting. The Trustees were again very pleased that there was 100% response to their annual Self Review Questionnaires given to the six beneficiaries in June 2020. This year residents focussed on their gardens. A new storage chest was purchased for apartment no 2 and a seat for under the window of the downstairs apartment no 1. Consideration is being given to re-designing the front garden, 6 flower pots were purchased for the back gardens and after the retirement of the resident gardener a professional person has been appointed. Meanwhile the Trustees were very grateful to their Chair who continued to mow the lawns during this second pandemic year. The required compliance inspection within two years of the implementation of the Legionella prevention assessment survey has continued to be delayed due to the second year of the pandemic due to the vulnerability of the residents. However Trustees were able to organise completion of the plumbing work and file that evidence, as well as arranging for annual water testing which was negative and monthly checks on the use of the hot water systems. Additionally there is an annual check of the maintenance of smoke/carbon monoxide alarms and of easy access to the safety torches for the continuing power outages of this village. The appointed Surveyor was finally able to make his re-assessment of progress on the 3 required five year cyclical maintenance plan and offer advice for budgeting for major improvements. Overall there has been progress in completing vital minor aspects of the maintenance and procurement projects in the on-going computerised Building Log, including rectifying winter storm damage. Two stair lifts have been installed and the porch area of bungalow AA has been improved. The window cleaners were able to return monthly but the PAT testing indoors had to be postponed again due to the extreme infectiousness of the latest Covid variant. Trustees continued to make every possible effort to provide much needed car parking for all six apartments. This is the main ongoing grievance of residents. Chelmsford City Council planning department approved a planning application for the plot of land adjacent to the rear Almshouse garden and efforts are now being made through solicitors to purchase this area which is residents’ only possible carpark opportunity. There have been residence applications. All enquirers have been informed of the Appointment Procedures and the details retained appropriately in line with the Privacy Policy. ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| 4 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The majority of the Charity’s income
continues to be the maintenance
contributions from the residents and has
always been reassessed using
professional advice. At the beginning of
2020 the Committee had agreed to
update the investments to maximise
additional income in the context of the
end of the last financial year and looking
forward. This was to include
amalgamation of some deposits for
increased interest. However, the
combination of the COVID 19
restrictions, the resulting uncertain effect
on the national investment situation and
the possibility of the creation of a car
park for potentially six resident cars have
resulted in no action as yet. £50,000 for
car parking remains designated but not
restricted in the accounts.
Utility Aid reviewed the energy costs last
year and it was decided to retain the present
provider since only a £30 per annum saving
could be achieved by changing. However, as
a result of the great rise in the global energy
costs, Trustees are keeping the situation
carefully reviewed.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At some unrecorded time the COIF
shares were cashed and placed by
CCLA in a COIF charities deposit
account_._The amount recorded in the
separated reserve account for this
charity alone at the end of 2021-22 is
£46009. The other charity’s reserve of
£500 will be transferred to its own
account as soon as CCLA are able to do
so. They state that this is not possible
currently due to the COVID 19 situation.
As required by the Charity Commission,
this is currently the Reserve to cover any
unexpected significant repairs or other
unexpected major expenditure for the
Almshouses.
In the Charity’s accounts there is now a
calculated additional reserve minimum to
cover all reasonable eventualities should
there be two simultaneous vacancies for a
year together, and this is separated from the
carpark fund in the accounts. The Charity’s
agreed Reserve Policy also states that in a| 6 |||long term vacancy situation the Almshouse
Charity would organise suitable unfurnished
letting on a short term basis until an
appropriate beneficiary could be appointed
to a vacancy| |---|---|---| |Amount of reserves held|Para 1.22|46009| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| 7 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|There are five Trustees appointed by the
Little Baddow Parish Council on behalf of
the Charity Commission. After
resignations the Parish Council decided
on 3rdMay 2018 to appoint a completely
new Committee of Trustees using the
Charities’ Articles’ five year ruling.
The Trustees are legally required to
administer the trust independently of the
Parish Council (Local Government Act
1933). They are accountable to the
Charity Commission. The Trustees use
the Parish Website to put their Annual
Report for the financial year for both
Charities, into the public domain
The re-established and required tenure
appointment system (maximum only 5 years
continuously un-reviewed) is to ensure
continuation to prevent a 100% new Trustee
Committee membership being repeated.
However, Trustees can be reappointed by
the Little Baddow Parish Council on behalf of
the Charity Commission with the agreement
of both parties at the end of their tenure in
office. On 5.11.20 the Parish Council re-
appointed Mrs Houghton and Mr Shepherd
for a further five years from April 2021 at
the request of the Board of Trustees whose
website will be updated| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works 8 Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Charity of the Unknown Donor| |---|---| |Other name the charity uses|The Almshouse Charity| |Registered charity number|239382| |Charity’s principal address|Corner House
High Pastures
Little Baddow
CM3| ||| 9 ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr Nic Cooper|Chair||| ||Mrs Claire
Hodgson|Treasurer||| ||Mrs Gill Houghton|Clerk||| ||Mr Bob Shepherd|||| ||Dr Patricia
McAllister|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 10 ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 11 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Nic Cooper **Position (eg Secretary,** chair **Chair, etc) Date** 12 11.10.22 Page 13 **CHARITY OF THE UNKNOWN DONOR (OTHERWISE THE ALMSHOUSE CHARITY) - NO 239382 (incorporating statement of funds for COPYHOLD ALLOTMENTS CHARITY- NO 246099)** **Receipts and Payments Account for the Year Ended 31st March 2022** |**2020-2021**||**CURRENT ACCOUNT**||||**2021/22**|**2021/22**|||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||Unrestricted|Restricted|Endowment||Total Funds|||||| |98,126.14||Balance Brought Forward||1/4/21|88,433.49|8,299.00||||96732.49||||| ||**Receipts**|**Current Account**||||||||||||| |22,724.12||Maintenance Contribution|||22,152.12|||||22152.12||||| |3,119.88||Oil - Heating|||3,039.88|||||3039.88||||| |1,250.64||Water Rates|||1,218.64|||||1218.64||||| |-||EWT||||500.00||||500.00||||| |41.00||Miscellaneous||||||||||||| ||**Poors**|(Copyhold Allotments,|Charity No:|||||||||||| |0.00|**Piece**|246099) Resticted||||||||0.00||||| |27,135.64||||Total Receipts|26,410.64|500.00||-||26910.64||||| ||**Payments Current Account**||||Unrestricted|Restricted|Endowment||Total Funds|||||| |(3,419.98)||Oil|||(3,119.19)|||||(3,119.19)||||| |(1,054.70)||Water Rates|||(840.79)|||||(840.79)||||| |(308.22)||Electricity|||(190.91)|||||(190.91)||||| |(6,413.73)||Maintenance ERF Repairs|||(3,560.44)|||||(3,560.44)||||| |(1,238.62)||Insurance|||(1,263.83)|||||(1,263.83)||||| |(978.34)||Garden|||(2,297.50)|||||(2,297.50)||||| |-||Almshouse Association|||(369.00)|||||(369.00)||||| |(1,881.71)||Miscellaneous|||(10,329.18)|(350.00)|||(10,679.18)|||||| ||**Poors**|(Copyhold Allotments,|Charity No:|||||||||||| |-|**Piece**|246099)|||-|||||-||||| |(15,295.30)||Total Payments|||(21,970.84)|(350.00)||-|(22,320.84)|||||| |11,840.34||Net of receipts/(payments)|||4,439.80|150.00||-||4,589.80||||| ||**Transfer of Funds**||||Unrestricted|Restricted|Endowment||Total Funds|||||| |||Copyhold Allotments||||||||0.00||||| |||Transfer from Savings Accounts||||||||0.00||||| |||||||||||0.00||||| ||||Total Transfers||-|-||-||-||||| |||||||||||||||| |96,732.49||**Cash Funds for this year**|||92,873.29|8,449.00||-|101,322.29|||||| |1745.35||Unpresented Cheques|||40.00|||||40.00||||| |||cheques cleared from last||year|(243.00)|||||(243.00)||||| |||rent paid in from last year|||176.00|||||176.00||||| |98477.84||Balance with Statement|||93,332.29|8,449.00||-|101,781.29||-|101781.29||| |||**Statement of Funds as at**|**31st March**|||||||||||Copyhold| |**2020-2021**||**2022**||||||||||**2021/22**|Almshouse|Allotment| |**Bal**||**Almshouse Charity 246099**|||**Investment**||||**Transfers**||**Transfers**||**Un**|| |**B/Forward**|**Notes**|**Accounts**|||**Return**|**Receipts**|**Payments**||**In**||**Out**|**Bal C/Fwd**|**restricted**|**Restricted**| |96,732.49||Current Account||||26,910.64|(22,320.84)|||-||101,322.29|92,873.29|8,449.00| |46,490.17||**2** COIF Charities Deposit Account|||19.77|-||-||-|-|46,509.94|46,009.15|500.79| |11,879.62||Monmouthshire Building||Society|53.46|-||-||-||11,933.08|11,933.08|| |50,237.15||**1** Blackrock Valuation at 31st March|||5,492.60|-||-||-|-|55,729.75|55,729.75|| |25,717.27||**3** Virgin Money Account.|||160.79|-||-||-|-|25,878.06|25,878.06|| |231,056.70|||||5,726.62|26,910.64|(22,320.84)|||-|-|241,373.12|232,423.33|8,949.79| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Charity of the Unknown Donor (Almshouse Charity) **On accounts for the year** 31[st] March 2022 **Charity no** 239382 **ended (if any)** **Set out on pages** Page 13 of the Trustees Annual Report I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Graham Charles Lennard **Relevant professional qualification(s) or body (if any): Address:** 2 The Rye Field Little Baddow CM3 4TR **Date:** 19/10/2022 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** As the accounts also include the Copyhold Allotment Charity (no-246099) **any items that the** Some of the money for that charity gains interest each year this has not been **examiner wishes to** transferred over to the Copyhold figures. **disclose** . The Trustees should decide if the interest gained should be transferred or not each year? 2 **October 2018** **IER**