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2021-03-31-accounts

Trustees’ Annual Report for the period

Period start date April 2020 To End March 2021

Charity name: Charity of the Unknown Donor (Otherwise The Almshouse Charity)

Charity registration number:239382

Objectives and Activities

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SORP reference
Summary of the purposes Para 1.17 The Charity’s stated criteria
of the charity as set out according to the 2007 Scheme
in its governing Amendment is to provide for “ the
document
almspeople” (who) “shall be poor
persons of good character who
(except in exceptional
circumstances to be approved by
trustees) are resident in the Parish
of Little Baddow at the time of
appointment”.
Summary of the main Para 1.17 and
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The completely new May 2018
whether the trustees Committee established detailed
have had regard to the written guidelines of “need”
guidance issued by the
criteria, an advert/extensive
Charity Commission on
interview process for the
public benefit
appointment of beneficiaries and
this year it has also written a
detailed setting aside of
appointment process in order to
meet its legal requirements in
modern times. These adult
appointments are not otherwise age
related but the beneficiaries must
be capable of independent living as
well as other criteria. This Charity’s
entry to the Charity Commission
website is updated and checked
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annually. During this year the professional valuation of the capital assets of the charity was planned to be completed and added to its accounts. However initially this was not possible due to COVID 19 problems and now the Trustees have decided to wait until all possibilities for a car park have been explored as this would increase the asset valuation

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.		 Para 1.20 The Trustees were again very
pleased that there was 100%
response to their annual Self
Review Questionnaires given to the
six benefciaries in June 2020.
There was full approval of the
Trustees’ performance. The
residents had already indicated
pleasure with the new garden
furniture of two benches and a
swing bench, all being low
maintenance and durable and
socially distanced. As requested a
matching table has now been
added completing an outside
community space.
The behaviour of workmen was
praised and the resident of No 2 is
delighted both with the more
airtight and secure front door and
the new bath with shower & grab
handle which has replaced the
original shower. The resident of AA
is very pleased with the new front
door and surrounds which increase
warmth and upgrade the
appearance of the bungalow. The
kitchen ceiling in no 1 has also
been renovated.
The professional Legionella
prevention survey’s conclusions
have been implemented but not yet
checked by the specialist frm. A
safety policy has been established
which includes monthly monitoring
by a nominated Trustee and annual
laboratory test of the water. The
required checking of this work by
the specialist frm and also the
laboratory water test have had to
be delayed due to the higher risk of
COVID 19 to our vulnerable
residents in the opinion of the
Trustees who include two doctors.
The frm will be organised to visit
inside all the properties as soon as
possible. A working party has been
established specifcally to deal with
the situation. The appointed
Surveyor will check the quality of
the work done once he can return
to assess and update the fve year
cyclical maintenance plan. He is
also delayed due to COVID 19

national regulations and the extreme risk to the residents. Both the appointed window cleaner & the handyman were also prevented from attendance due to COVID 19 but returned when they were able. As a result there was a delay in completing some aspects of the maintenance and procurement projects in the ongoing computerised Building Log. There was concern in the questionnaire returns about the deteriorated state of the gardens. An external gardener has now been appointed with the full approval of the resident previous gardener. Additionally an outside contractor deals separately with the trees and hedges. A new raised flower bed has been created outside no 2 and gradually the gardens and their sheds have been renovated and the fruit cages made more manageable. The excellent harvest of fruit this year was distributed to all the residents. During the initial and later stages of COVID 19 Trustee Dr Cooper mowed the lawns and both he and Trustee Mrs Hodgson are provided with PPE to keep residents safe when visiting. All forms of support including transport to hospital were also given. It is hoped to repeat the afternoon tea party which was so successful last financial year once the COVID 19 situation is no longer a safety problem, but residents have continued to have a strong sense of community. Trustees continued to make every possible effort to provide much needed car parking for all six apartments. This is the main ongoing grievance of residents. Three new ideas were explored in detail with the Highways Department, but in two cases there were traffic visibility problems and in the third there were issues as the targeted land was outside the village envelope. The Trustees are interested in the

potential for the much needed carpark of a plot of land adjacent to the rear of the Almshouses which could be accessed from their gardens and could have access to North Hill via a private lane. At the present time the possibility is being investigated with the support of the owner in order to consider affordability and also, crucially, the attitude of the relevant authorities, including the Charity Commission. Neighbours will also be contacted for discussion. As part of the annual review of all their administration and of themselves Trustees amended the current residents’ Handbook, Summary and Beneficiary Appointment Letter for use with any future beneficiary, the present residents having been made aware of the various changes. The beneficiary appointment process criteria now has a weighted scale as well as absolute requirements.

Additional information (optional)

You may choose to include further statements where relevant about:

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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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Financial Review

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Review of the charity’s Para 1.21
financial position at the The majority of the Charity’s
end of the period income continues to be the
maintenance contributions from the
residents and has always been
reassessed using professional
advice. At the beginning of 2020
The Committee had agreed to
update the investments to
maximise additional income in the
context of the end of the last
financial year and looking forward.
This was to include amalgamation
of some deposits for increased
interest. However, the combination
of the COVID 19 restrictions, the
resulting uncertain effect on the
national investment situation and
the possibility of the creation of a
car park for potentially six resident
cars have resulted in no action as
yet. £50,000 for car parking
remains designated but not
restricted in the accounts.
Utility Aid reviewed the energy costs
but it was decided to retain the present
provider since only a £30per annum
saving could be achieved by changing
Statement explaining the Para 1.22 At some unrecorded time the COIF
policy for holding shares were cashed and placed by
reserves stating why they CCLA in a COIF charities deposit
are held account . The amount recorded in the
separated reserve account for this
charity alone at the end of 2020-21 is
£45,989.59
As required by the Charity
Commission, this is currently the
Reserve to cover any unexpected
significant repairs or other
unexpected major expenditure for
the Almshouses.
Amount of reserves held Para 1.22 45989.59
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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Additional information (optional)

You may choose to include further statements where relevant about:

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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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Structure, Governance and Management

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Description of charity’s
trusts:
Type of governing Para 1.25
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 There are five Trustees appointed
methods including details by the Little Baddow Parish Council
of any constitutional on behalf of the Charity
provisions e.g. election to
Commission. After resignations the
post or name of any
Parish Council decided on 3 [rd] May
person or body entitled
2018 to appoint a completely new
to appoint one or more
trustees Committee of Trustees using the
Charities’ Articles’ five year ruling.
The Trustees are legally required to
administer the trust independently
of the Parish Council (Local
Government Act 1933). They are
accountable to the Charity
Commission. The Trustees use the
Parish Website to put their Annual
Report for the financial year for
both Charities, into the public
domain
The re-established and required
tenure appointment system
(maximum only 5 years
continuously un-reviewed) is to
ensure continuation to prevent a
100% new Trustee Committee
membership being repeated.
However, Trustees can be
reappointed by the Little Baddow
Parish Council on behalf of the
Charity Commission with the
agreement of both parties at the
end of their tenure in office. On
5.11.20 the Parish Council re-
appointed Mrs Houghton and Mr
Shepherd for a further five years
from April 2021 at the request of
the Board of Trustees whose
website will be updated
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Additional information (optional)

You may choose to include further statements where relevant about:

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Policies and procedures
Para 1.51
adopted for the induction
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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Reference and Administrative details

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Charity name Charity of the Unknown Donor
Other name the charity The Almshouse Charity
uses
Registered charity 239382
number
Charity’s principal Corner House
address High Pastures
Little Baddow
CM3
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Names of the charity trustees who manage the charity

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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Dr Nic Cooper Chair
Mrs Claire Treasurer
2
Hodgson
Mrs Gill Clerk
3
houghton
4 Mr Bob Shepherd
Dr Patricia
5
McAllister
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Nic Cooper

Position (eg chair Secretary, Chair, etc)

Date

21.12.21 Receipts * water conribution increased to £4 per week from 1.8.17

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C. Clark - no: 6 Mrs S. Herd - no: 3 Mrs J. White - no: 4 c MacKintosh - no :2 C. Milton - no: 5 G. Worley - AA Poors Piece
74 p.w. 10 p.w. 4 p.w. 69 p.w. 10 p.w. 4 p.w. 74 p.w. 10 p.w. 4 p.w. 69 p.w. 10 p.w. 4 p.w. 74 p.w. 10 p.w. 4 p.w. 77 p.w. 10 p.w. 4 p.w. banked Rent
M.C. Oil Water M.C. Oil Water M.C. Oil Water M.C. Oil Water M.C. Oil Water M.C. Oil Water
7/4/20 148.00 20.00 8.00 138.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
14/4/20 276.00 40.00 16.00
21/4/20 148.00 20.00 8.00 138.00 20.00 8.00
27/4/20
4/5/20 148.00 20.00 8.00 138.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
11/5/20 276.00 40.00 16.00
18/5/20 148.00 20.00 8.00 138.00 20.00 8.00 176.00
25/5/20 1202.00
1/6/20 148.00 20.00 8.00 138.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
8/6/20 276.00 40.00 16.00 674.00
15/6/20 148.00 20.00 8.00 138.00 20.00 8.00
22/6/20
29/6/20 148.00 20.00 8.00 138.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
6/7/20 276.00 40.00 16.00 850.00
13/7/20 148.00 20.00 8.00 138.00 20.00 8.00
20/7/20
27/7/20 148.00 20.00 8.00 138.00 20.00 8.00
3/8/20 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
10/8/20 148.00 20.00 8.00 276.00 40.00 16.00
17/8/20 352.00
24/8/20 148.00 20.00 8.00
31/8/20 414.00 60.00 24.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
7/9/20 276.00 40.00 16.00 352.00
14/9/20 148.00 20.00 8.00 138.00 20.00 8.00 498.00
21/9/20
28/9/20 148.00 20.00 8.00 138.00 20.00 8.00 332.00
5/10/20 320.67 43.33 17.34 276.00 40.00 16.00 320.67 43.33 17.34 333.67 43.33 17.54 352.00
12/10/20 148.00 20.00 8.00 138.00 20.00 8.00
19/10/20 166.00
26/10/20 148.00 20.00 8.00 138.00 20.00 8.00 176.00
2/11/20 320.67 43.33 17.34 276.00 40.00 16.00 320.67 43.33 17.34 333.67 43.33 17.54
9/11/20 148.00 20.00 8.00 138.00 20.00 8.00 166.00
16/11/20 176.00
23/11/20 148.00 20.00 8.00 138.00 20.00 8.00 166.00
30/11/20 320.67 43.33 17.34 276.00 40.00 16.00 320.67 43.33 17.34 333.67 43.33 17.54 176.00
7/12/20 148.00 20.00 8.00 138.00 20.00 8.00
14/12/20 332.00
21/12/20 148.00 20.00 8.00 138.00 20.00 8.00 352.00
28/12/20 276.00 40.00 16.00
4/1/21 148.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
11/1/21 166.00
18/1/21 148.00 20.00 8.00 276.00 40.00 16.00 352.00
25/1/21 276.00 40.00 16.00
1/2/21 148.00 20.00 8.00 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54 508.00
8/2/21
15/2/21 148.00 20.00 8.00
22/2/21 276.00 40.00 16.00 352.00
1/3/21 148.00 20.00 8.00
8/3/21 320.67 43.33 17.34 320.67 43.33 17.34 333.67 43.33 17.54
15/3/21 276.00 40.00 16.00
29/3/21 296.00 40.00 16.00 552.00 80.00 32.00
M.C. 3848.00 3588.00 3848.04 3588.00 3848.04 4004.04 22724.12
Oil 520.00 520.00 519.96 520.00 519.96 519.96 3119.88
Water 208.00 208.00 208.08 208.00 208.08 210.48 1250.64
7876.00 27094.64
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PAYMENTS 2019/2020
21.12.21
Date Cheque no. Payee Oil Water Electric Main/Repair Insurance Gardening Alms/Assoc Misc Transfer
20.3.20 101437 DP Betts 177
20.3.20 101438 J Byrne 40
25.3.20 101439 G Worley (gardening) 68.22
25.3.20 101440 BFS 987.06
28.4.20 101442 DP Betts 120.00
28.4.20 101443 J Byrne 40.00
11.5.20 101444 Chelmsford Plumbing and Heating 1997.76
28.5.20 101445 DP Betts 720.00
11.5.20 D/D Essex and suffolk water 268.10
15.4.20 D/D Provide 40.30
15.4.20 D/D Cross Keys 59.80
27.4.20 D/D Shell Energy 27.04
25.4.20 101441 A Buchanan (copyhold) 350.00
27.5.20 D/D Shell Energy 23.90
3.6.20 101446 Anglian Water 291.50
11.6.20 101447 Grout Insurance 905.98
11.6.20 101448 D Effemy 220.00
25.6.20 D/D Shell Energy 23.66
15.7.20 D/D Cross Keys 59.80
20.7.20 D/D Provide 40.30
27.7.20 D/D Shell Energy 22.59
26.8.20 101449 DP Betts 522.00
25.8.20 D/D Shell Energy 23.16
26.8.20 101450 DP Betts 1200.00
11.9.20 101451 Provide 13.43
11.9.20 101452 Gill Houghton 99.00
11.9.20 101453 J Byrne 40.00
2.10.20 101454 CPH plumbing 108.00
2.10.20 101455 CPH plumbing 108.00
25.9.20 D/D Shell Energy 23.22
9.10.20 101456 J Byrne 40.00
9.10.20 101457 N Cooper 329.97
29.10.20 101458 A Source plumbing 60.00
19.11.20 101459 P Mcallister 182.00
19.11.20 101460 Whitworth 612.00
19.11.20 101461 BFS 643.73
19.11.20 101462 D Effemy 469.00
19.11.20 101463 N Cooper 17.34
19.11.20 101464 N Cooper 15.00
1.01.21 101465 N Cooper 122.12
1.01.21 101466 G Houghton 150.00
1.01.21 101467 P Calvert 370.00
1.01.21 101468 C Hodgson 153.66
1.01.21 101469 C Hodgson 265.47
15.10.20 D/D Cross Keys 59.80
15.10.20 D/D Provide 40.30
26.10.20 D/D Shell Energy 24.00
19.11.20 D/D Essex and suffolk water 229.63
24.11.20 D/D Shell Energy 26.52
23.12.20 D/D Shell Energy 27.72
28.12.20 101470 TV licensing 30.00
15.1.21 D/D Cross Keys 59.80
15.1.21 D/D Provide 40.30
26.1.21 D/D Shell Energy 30.45
28.1.21 101471 J Byrne 40.00
28.1.21 101472 N Cooper 72.00
15.2.21 101473 BFS 801.18
16.2.21 101474 N Cooper 143.88
23.2.21 D/D Shell Energy 30.06
19.3.21 101475 Grout Insurance 332.64
19.3.21 101476 BPW plumbing 243.00
30.3.21 101477 BFS 988.01
23.3.21 D/D Shell Energy 25.90
unpresented cheque
3419.98 1054.70 308.22 6413.73 1238.62 978.34 0.00 1881.71 0.00 0.00 15295.30
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21.12.21

CHARITY OF THE UNKNOWN DONOR (OTHERWISE THE ALMSHOUSE CHARITY) - NO 239382 (incorporating statement of funds for COPYHOLD ALLOTMENTS CHARITY- NO 246099) Receipts and Payments Account for the Year Ended 31st March 2021

2019-2020
CURRENT ACCOUNT
72,775.47
Balance Brought Forward 1/4/20		 2020/21
Unrestricted
Restricted
Endowment
Total Funds
76,243.15 8,649.00
84892.15
22,724.12
22724.12
3,119.88
3119.88
1,250.64
1250.64
0.00
41.00
0.00
s 27,135.64 - -
27135.64
Unrestricted
Restricted
Endowment
Total Funds
(3,419.98)
(3,419.98)
(1,054.70)
(1,054.70)
(308.22)
(308.22)
(6,413.73)
(6,413.73)
(1,238.62)
(1,238.62)
(978.34)
(978.34)
-
-
(1,531.71) (350.00)
(1,881.71)
-
-
s (14,945.30) (350.00) - (15,295.30)
12,190.34 (350.00) - 11,840.34
Unrestricted
Restricted
Endowment
Total Funds
0.00
0.00
0.00
s - - - -
r 88,433.49 8,299.00 - 96,732.49
1,745.65
1,745.65
352.00
352.00
89,827.14 8,299.00 - 98,126.14

 2020/21
Unrestricted
Restricted
Endowment
Total Funds
76,243.15 8,649.00
84892.15
22,724.12
22724.12
3,119.88
3119.88
1,250.64
1250.64
0.00
41.00
0.00
s 27,135.64 - -
27135.64
Unrestricted
Restricted
Endowment
Total Funds
(3,419.98)
(3,419.98)
(1,054.70)
(1,054.70)
(308.22)
(308.22)
(6,413.73)
(6,413.73)
(1,238.62)
(1,238.62)
(978.34)
(978.34)
-
-
(1,531.71) (350.00)
(1,881.71)
-
-
s (14,945.30) (350.00) - (15,295.30)
12,190.34 (350.00) - 11,840.34
Unrestricted
Restricted
Endowment
Total Funds
0.00
0.00
0.00
s - - - -
r 88,433.49 8,299.00 - 96,732.49
1,745.65
1,745.65
352.00
352.00
89,827.14 8,299.00 - 98,126.14
Receipts Current Account
22,724.12
Maintenance Contribution
3,119.88
Oil - Heating
1,250.64
Water Rates
-
Miscellaneous
250.00
27,344.64
Total Receipt
Poors
Piece
(Copyhold Allotments, Charity No:
246099) Resticted
Payments Current Account
(3,065.90)
Oil
(1,492.14)
Water Rates
(312.03)
Electricity
(6,865.86)
Maintenance ERF Repairs
(1,194.37)
Insurance
(406.78)
Garden
(179.00)
Almshouse Association
(1,711.88)
Miscellaneous
-
(15,227.96)
Total Payment
12,116.68
Net of receipts/(payments)
Poors
Piece
(Copyhold Allotments, Charity No:
246099)
Transfer of Funds
Copyhold Allotments
Transfer from Savings Accounts
Total Transfer
84,892.15
Cash Funds for this yea
Unpresented Cheques
rent not paid in
Balance with Statement
2019-2020
Notes
84,892.15
Current Account
46,434.99
COIF Charities Deposit Account
11,826.40
Monmouthshire Building Society
39,039.23
Charishare Valuation at 31st March
25,717.27
1Virgin Money Account.
207,910.04
Notes
1investment return is zero as statemen
Statement of Funds as at 31st
March 2021
Bal B/Forward
Almshouse Charity 246099
Accounts
only.		 2020/21
Receipts
Payments
Transfers In
Bal C/Fwd
27,135.64 (15,295.30) -
96,732.49
55.18 - - - - 46,490.17
53.22 - - -
11,879.62
11,197.92 - - - - 50,237.15
- - - - - 25,717.27
Investment
Return
Transfers
Out		 Almshouse
Un restricted Restricted
88,433.49 8,299.00
45,989.59 500.58
11,879.62
50,237.15
25,717.27
Copyhold
Allotment
11,306.32 27,135.64 (15,295.30) - - 231,056.70 222,257.12 8,799.58
t not received

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Charity of the Unknown Donor (Almshouse Charity)

On accounts for the year 31[st] March 2021 Charity no 239382 ended (if any)

Set out on pages Page 8 of the Trustees Annual Report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 .

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Graham Charles Lennard Relevant professional qualification(s) or body (if any): Address: 2 The Rye Field Little Baddow CM3 4TR

Date: 21/12/21

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER