Independent Examiner's Report to the Trustees of Tatsfield Vllla8e Hall I report on the accounts forthe year ended 31 March2025. which are set out on the following pages. Responsibilities and basls of report As the charity's trustees you are responsible for the preparation of the accounts in accordance wlth the requirements of the Charities Act 2011. I have examined your charity's accounts as required under section 145 of the Charltie5 Act 2011. In carrying out my examination I have followed the directions given by the Charity Commission under section 145{5){bl of the 2011 Art. My role is to stste whether any material matters have come to my attention giving me cause to believe: l. That accounting records were not kept as required by section 130 of the Att: or 2. That the accounts do not accord with those records; or 3. That the accounts do not comply with the accounting quirementS of the Act," 4. That there is further information needed for a proper understanding of the accounts. Independent examlner's statement I have completed my examination and have no concerns in respect of the matters11) to 14) listed above and. in connection with following the Directtons of the Charity Commission I have found no matters that require drawing to your attention. Leigh Wiercx (CMA} 31 Woodland Way Bidborough Tunbridge Wells Kent TN4 OUY 10 October 2025
TATSFIELDvLAGE FL4LL. &Jpportod ty th8 Mllonnlum Cornm185ton and SA ronMentarTrUSt Llmled. A R&ysi•red CIW No239221 STATEPIENT OF FINANCIAL ACTIVITIES FOR THE YEAR TO 31 MARCH 2025 INCOMING RESWRCE8 2024 r#18 £p £p £p Regular LoL¥I tTrganlsaOons 0ttèffj41 Local &ganlso¥0 0r FunEtk) Equipment Hlrn Int8r85t Income Not• 3 21,402 21.961 3.408 5.n8 742 73 25.552 27.TT2 RE8Oik9CES WENDED R¢polT5 arul Eqthwnenl Wal8rt8nk rep¥t5 ftop18c4m8nl tabbs CCIVcam¢r8s W#M alr heptar repalrs 1,412 918 204 2,245 umE8Cl rtpilr5 &work• IlndthlEng PAT T881) Lhc¥Udlshw46hw rqpalr8 1,369 1.669 716 1,290 8ouryl system 2,973 8,531 lThterrl Oe¢oralorA l)n BoSkr ReP(rnent PfowsEon r provision Hall Lh¢ Unll Replo¢emqnl Chalr Replac8mènl provwon Promotbnal provuon lththen Relurblshment pm9 Toff818 Rafurf)15hmenl pro5 ¢afOng ReplaC5)tPr0vthl rBlades Fu5eboard5 Water pr Gas provtslon Insulalknn prowion Survey prothlon Cost of5 YearfY$uY In8101•¢>3UWtI rcooyng Urrft8 S8rvK Wmdrw CNIng aThi 1,350 318 500 90 110 4.682 45 110 4.132 2.653 740 creBnlrvJ CouncllT8X PRSIPPL NJslc Llc4r Insuranc8 Flr¥ Pi¢rtlon W8ter Floor r• Tel8phor ZOOl0N0$eo Po8t89?. prfnlng & stathory ptEorA rith Magazb jub1 8.144 302 832 716 651 1.132 1.728 777 659 47 25.S44 28010 NET INCoMINoGOINGl RESOURCES 1,038 Totsi for*wd 7.157 8.195 TOTAL FUNDS CARRIED FORWARD 7.165 7.167
TATSFIELO WLLAGE HALL. Support&a Milknnlum artd SITA TDAt Umfjted. A Rtered CIArity No 2W1 2024 Opwlw b818nc T(dal lunds ralsed ygar. 1 t41( Fund% spent In yèar-aee 2 t¢1 cro$ing balance Tol to date h&J aw•th¥ 1.050 1.050 Bank CAJrT8ntN4n1 O¥d rtth hir& S8.S¢7 S7.1YJ 58.978 Intemal RedOr91)n ac£rupl ofeoilws acry1 Ekdri¢al Suw accnl Hall Lfghl Unrt$ acu KaCTh Refvlbiil8rt Tets RgfurbLhTMrt 57.190 270 14.gXI zs(N) 13.SLKI ChairReplacemenl CurtBkn R8p18cemert Air 8lades Fwetthrds Water Gas Iraulatson 4T2 4rJ A¥ unils 41493 Ca 7,897 540 2,130 8.116 tho sU9 ofR•4s foru y¥to31 Mwrh 2025 6.107 Furvts io d81è 1.050 UTrvMe no fvnds or r•wJ fty 1031 2025 7.1 7.157 Stokkoe -Chainn
Tatsfield Willage Hall Management Committee Trustsos Annual Report for the period from April 1st 2023 to 31st March 2024 Section A Reference and administration details Charf Name Re istered Chari Number Charity Princlpal Address Tatsfield Vill 239221 Westrnore Green Tatsfield TN16 2AG e Hall Names of the cha Trustee Name trustees who mana Office e the char" Name of person (or body) entitled to a oint trustee Little Acoms P School Jennie Dickens Nick Troake Helena Garcia-macleod Bookings Secreta Chairman Mark Stokkoe Jennrfer Miller Peter Ma nard Peter Greenwcod Jonnie Panther Jackie Co eman Michelle Trivett David Pinchin Jon Allbutt VI Chainnan Secreta North Downs Sinfonia Tatsfield Table Tennis Club Tatsfield Art Grou 10 Treasurer Tatsfield Parish Council Tatsfield Hortcultural Socie 12 Section B Structure, Govemance and management Descrl tlon of the chari 's trusts Type of governing Scheme document How the charity is constituted Trustee selection rnethods Unincorporated association elected. CCtrOPted or appointed by regular user groups Addltional governance issues (Optional Inforniallon) Trusteas. assessment of major risks o Destruction of or signtficant damage to building: Unless attributable to negligence. covered by landlord's insuran policy. If building uninhabitable. altemative accommodation is available. Serious fire damage caused by negligen. o Trustees ensure that all precautionary prOdureS & equipment maintenance programmes are regularly updated.
Successful claim against the Village Hall for injury or death caused by negligence (and thus not covered by Insuran policy) Risk assessment records reviewed and updated annually. Fire risk assessment VieWed and updated annually. Loss of income caused by long tern closure due to rdentification of potentlal risk. Covered by Village Hall's Insurance policy. Loss of income due to regular user group(s) disbanding or rnoving io alternative premises. Loss of income offset by savings to overhead costs. Landlord (fatsfield Parish Council) refusing to renew lease in 2132. Assessed as low risk. Sectlon C Objectlves and Activltles The provislon and maintenance of a Village Hall for the use by the inhabitants of Tatsfield and the surrounding neighbourhood without distinction of political, rellgiou8 or other opinions. including use for meetings. lectures and classes and other foms of recreation and leisure time occupation with the object of improving the conditions of Ilfe for the inhabitsnts Provldlng a communlty building for use by dubs, groups. organisatlons and indlviduals for lelsure. recreational and educational purposes. To this end and wlth regard to the Charity Commisslon's guidance on public benefit. the trustees have contlnued general management. induding: advertising & promotion. tsking bookings, maintaining a schedule of bookings. supervising hirers where necessary. setting & revising rates of hire and updating conditions of hire. arranging necessary repairs and general maintenance. including cleaning & waste disposal and regular seprflcrng of utilitles & appliances; dealing wth matters arising such as plurnbing emergencies, pest control and security issues documentation & record-keeping, induding collecting hiring fees, making payments, keeping accounts and setting budgets. Ensuring licensing requirements mplIed with. holding rrK)nthly committee meetlngs for two-way reporting and accountabilty and for decision-making. Section D Achlevements and Perfonnance RevFewing and, where necessary. updating policies. including Health & Safety Policy Document Child & Vulnerable Adult Protection Policy Data Protection Policy Environmental Policy Equal Opportunities Policy Implementing a regular regime for monitoring Legionella risk Planning for future maior refurbishments programmes. Running fund raising activities to raise funds tovRrds the cost of improvements.
Sectlon E Financial review Tatsfield Vlllage Hall reserves unrestricted funds designated for essential future spending on the replacement or refurbishment of major fixtures. fittings and equipment. Agreed amounts are set aside each month to accumulate funds for specific contingencies such as replament of the central heating boiler. Each designated sum Is reviewed regularly. In addition, income generated by fundraising events organlsed by the trustees Is designated for acquisitions not strictly essential to the Maintenan of the buildlng but deemed desirable to enhance the facilities available for users. Tatsfield Village Hall is self-supporting and rates of hire are set In order to cover actual costs and to provide realistic reserves agalnst eventual contingencies. All trustees give theSr tlme voluntarfly and receive no remuneration or benefit Sn kind. Sectlon G Declaratlon The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trusteas Slgnature(s) M Stokkoe M Trivett Full name Posltlon Dats Mark Stokkoe Chaiman 09.10.2024 Michelle Trivett Treasurer 09.10.2024 Tat8lteld Vlllago Hall t•lan•g0111on¢ Cofflrntl¢•e Tru8tue¥ ATrU Rqport-AwS11•t2024-Mor¢h 31•¢2025 V1.0