Village Hall AGM 13[th] April 2026
Good evening everybody and thank you very much for attending.
Looking back 2025 has been a slightly frustrating year, as we have made little progress on the plans that were laid out this time last year, and having achieved so much in 2024.
Our plans to focus on refurbishment of the toilets were frustrated, in that we were turned down for multiple grants that we applied for. However, we face 2026 and beyond with greater confidence for reasons I will outline later.
We have been very fortunate to have had Will Rippin on board for the past year who has taken on the responsibilities of being Secretary and for bookings. He has also had to juggle these responsibilities with becoming a father for the first time- no mean feat congratulations Will on being such a success as our newest trustee and the new family arrival.
Elizabeth, as our treasurer has continued to maintain our sound financial footing. Her focus this year has been to ensure value for money for services that we contract and consumables. The amount of work that she carries out is immense and most of what she does goes under the radar. We did need to increase our hiring charges for all users, but this was to meet our increasing overheads and partly to give us the means to undertake projects that have been completed thus far and hopefully the many more that will be considered by the Trustees for the coming year.
There have been further improvements to the sound system in the hall. The new microphones are working well and a recent addition has been the ability to stream music via Bluetooth. We have finally sorted out the leaking roof in the main hall, (fingers crossed) and we now have a workable affordable solution for the flooding at the Swallow end entrance which will be completed by the summer. The large poplar trees over by the tennis courts have been pollarded down to 5m. They had grown to 23m and were considered to becoming dangerous. Maintenance of trees is not cheap and is an essential part of managing our “estate”.
We are grateful for a grant from the parish council and a donation of £150 Alexander McCallum-Toppin (Prestige Detailing) to allow us to place a concrete slab to the side of the main entrance doors to facilitate secure bike storage, after our request for funds to the VoWH Climate Action Fund was rejected.
My optimism that we will finally be able to implement the big projects; refurbishing the male and female toilets, installing solar panels and battery storage; refurbishment of the main hall floor; renewal of paths and patio around the hall and even extending the Swallow Room, will be possible thanks to the promise of considerable funding as a consequence of the new David Wilson Homes Ferrers Green development in Fyfield and agreement with the Parish Council and VoWH. However, as yet we have no firm idea when such monies will be accessible.
I am very grateful to each and every one of the remaining trustees and Dawn for their hard work and support. A particular thanks this year must go to Sharon Cooper who has been a Trustee for 9 years. She has been a sage council, always prepared to speak up with measured thoughtful opinions and she will be very much missed as she has taken the decision to stand down as of today.
We would still value and encourage new committee members from within the village not necessarily from user groups, to come forward and to become trustees. We are particularly keen to have continued representation from Badminton and the Parish Council.
My final thanks go to all the many hirers and users of the village hall. I thank you for your continued patronage, next year 2027 sees us celebrating our 40[th] birthday, by then my hope is that the hall will very much be a building fit for the 21[st] century with a fresher, newer aesthetic that everyone will enjoy using.
We will be holding working parties at the Village Hall at 10 am every third Sunday morning starting in May and are asking for volunteers to come along and do a little bit to help with those little DIY jobs that we can do for ourselves that would otherwise be prohibitively expensive if we always used tradespersons. Please if you have a spare hour or two do come along.
Neil Oastler Chair of the Managing Trustees
| Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | |
|---|---|---|---|---|---|---|---|
| Year Ended 31 December 2025 | |||||||
| Income and Expenditure Account | |||||||
| 2025 | |||||||
| £ | £ | £ | |||||
| INCOME | |||||||
| Hall Hire | Regular Users | Nonproft | 15,682.98 | 19,632.25 | |||
| Proft | 6,215.50 | 21,898.48 | 3,769.50 | ||||
| Casual Users | Local | 616.00 | 997.50 | ||||
| Private | 5,313.43 | 3,733.75 | |||||
| Commercial | 596.00 | 595.00 | |||||
| Children's Partes | 1,901.00 | 8,426.43 | 1,575.00 | ||||
| Damage Deposit | 4,932.00 | ||||||
| Retained Deposit | 45.00 | ||||||
| Payment against breach of agreement(damage deposit) | |||||||
| Rent | Parish Ofce | 2,646.00 | 2,646.00 | ||||
| Tennis Club | 472.89 | 3,118.89 | 481.25 | ||||
| Grant | KBS News | 94.90 | |||||
| Parish Council | 1,600.00 | 1,694.90 | |||||
| Sale ofpool table | 80.00 | ||||||
| Refund | Barclays Bank | 150.00 | |||||
| Dramagroup- PAT testng | 374.40 | ||||||
| OPC | 292.80 | ||||||
| Wave | 556.87 | ||||||
| Covea Insurance | 2,099.20 | 2,099.20 | 0.00 | ||||
| Total | 42,294.90 | ||||||
| 2025 | |||||||
| EXPENDITURE | £ | £ | £ | ||||
| RunningCosts | Advertsingin KBS News | 215.00 | 215.00 | ||||
| Bank Charges | 111.60 | 40.60 | |||||
| CCTV | 340.80 | ||||||
| Central Heatng | 200.00 | 450.00 | |||||
| CleaningMaterials | 1,590.17 | 731.77 | |||||
| Cleaners Salary | 8,518.01 | 9,479.02 | |||||
| CommunityFirst Oxfordshire | 50.00 | 50.00 | |||||
| Electrical | 384.00 | 577.20 | |||||
| Fire Safety | 369.80 | 2,531.70 | |||||
| Garden Services | 650.00 | 1,016.00 | |||||
| General Maintenance | 414.04 | 484.65 | |||||
| Insurance | 1,808.86 | 1,585.75 | |||||
| Licence - PerformingRights | 380.76 | 380.76 | |||||
| Licence - Premises | 180.00 | 180.00 | |||||
| Licence - Data Protecton | 52.00 | 40.00 | |||||
| Mobile Phone | 68.08 | 8.00 | |||||
| Payroll Administraton | 236.86 | 85.00 | |||||
| Printngand Statonery | 79.33 | 124.51 | |||||
| SanitaryServices | 301.31 | 249.60 | |||||
| Window Cleaning | 189.60 | 15,799.42 | 188.00 | ||||
| Utlites | Electricity | 2,117.31 | 3,245.91 | ||||
| Gas | 3,573.58 | 3,021.91 | |||||
| Internet | 1,047.60 | 864.00 | |||||
| Waste collectons | 119.03 | 109.84 | |||||
| Water | 1,358.54 | 8,216.06 | 1,136.73 | ||||
| Projects | Kitchen fridge | 360.00 | |||||
| Labellingof village hall cupboards | 20.97 | ||||||
| Lightng- internal and external | 3,702.50 | ||||||
| Toilet refurbishment | 5,462.20 | ||||||
| External notceboard | 23.98 | 305.76 | |||||
| Internet upgrade | 52.48 | 1,555.33 | |||||
| Parish Ofce and Elkins room refurbishment | 3,249.20 | 396.00 | |||||
| Blockpaving,roof and sink hole repairs | 494.91 | ||||||
| Projector | 982.65 | ||||||
| Sound system | 107.39 | ||||||
| Stage area improvements | 406.21 | 5,316.82 | |||||
| Refund of damage deposit | 5,008.50 | ||||||
| Refund of hirepayment | 279.00 | ||||||
| Miscellaneous | Alan Atkins 2023 invoices | 107.54 | |||||
| Auditor honorarium | 12.83 | ||||||
| Clearingof rubbish | 70.00 | ||||||
| Convector heater | 60.00 | ||||||
| Crockeryand cutlery | 478.20 | ||||||
| KBS Mall | 15.00 | ||||||
| Kitchen blind | 10.00 | ||||||
| Foldingtables | 374.20 | ||||||
| Gif token | 50.00 | 424.2 | 50.00 | ||||
Total 35,044.00 Surplus / Deficit for the Year 7,250.90 Bank Balance at 1 January 2025 24,530.06 Deficit for the Year 7,250.90 Bank Balance at 31 December 2025 31,780.96 Notes Retained deposit - monies retained from damage deposit to cover expenses inccurred outsidehiring agreement
- (disposal of nappies, damage to property, additional cleaning time required after the event, loss of cutlery and crockery etc)
2024 £ 23,401.75 6,901.25 4,362.00 10.00 3,127.25 1,723.00 1,374.07 40,899.32
2024 £ 18,758.36 8,378.39 11,802.76 4,595.69 10.00 803.57
44,34B.77 -3.151.87 -3.449.45 24,530.r
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