Good evening everybody and thank you very much for attending.
The last year has been one of consolidation, building on a lot of extensive works and improvements to the infrastructure that occurred during my first year of office.
The internet hardware has been updated in the hall so there is now a MESH system ensuring that there is a strong resilient Wi-Fi signal throughout the hall which includes improvements to the Tennis Club Wi-Fi as a consequence.
The Elkins Rooms and Parish Office have been redecorated and have new carpets, thanks to a successful insurance claim following flooding last October, and a continuance of some of the remedial building work required following the leak in the disabled toilet. We are grateful to a grant from the Parish Council towards some of the costs not covered by insurance.
All of the hirers of the hall are now paying the correct hire rates and the charging for storage by various organisations has been reviewed and everyone is paying a comparable rate based on cubic volume.
Following the retirement of Alan Atkins as our general handyman we have built up a strong portfolio of local tradespersons to undertake, plumbing, electrical works, building works, plastering, carpentry and decorating.
Additional external safety lighting has been added to that renovated in 2023, and the car park lights have been upgraded to LEDs.
We were without the services of Dawn Cox until June last year, but thankfully Dawn has been able to resume her full duties as our cleaner/caretaker having recovered from her serious injuries.
Victoria Paleit has continued in the role of secretary, and we have had numerous false starts in trying to replace her, as well as the bookings clerk. Unfortunately, due to circumstances beyond our control, none of the individuals who came forward have been able to take up either position, and I have undertaken the booking clerk role since Bev Gold resigned last year. However, it seems that subject to Trustees approval, Will Rippin has come forward and has volunteered to take on the secretarial role and booking clerk roles as part of a gradual transition over the coming months.
Elizabeth, as our treasurer has ensured that we are on a much sounder financial footing, but we have had to spend some of our reserves in order to fund the improvements, some of which I have already outlined. The invoicing for all the hall usage has been streamlined and she is the epitome of efficiency. The amount of work that she carries out is immense. We have the reassurance as Trustees that we have robust accounts that have had the appropriate external examination and ratification.
Chairs Report for AGM - 14th April 2025
Bookings both from casual and regular users have increased. Autumn and winter exercise classes have become a regular calendar fixture; Table Tennis have increased the length of their Tuesday sessions; Tots Tennis, Fitsteps and Martial Arts all start regular hires in April.
I would like to thank Ian Ashby, of the Drama Group, who undertakes continues to maintain the chairs in the hall and has recently helped out with repairs to the hearing loop microphone and PA system.
I am very grateful to each and every of the remaining trustees for their hard work and support. Particularly enduring some very long committee meetings and listening to me droning on for hour after hour. I did promise last year that meetings would be shorter, but I fear I have failed to deliver on this promise, as so much seems to have happened that has needed our attention. They all help to keep me grounded. They aren’t afraid to speak up and their wise council is invaluable.
As for the future we have plans to explore solar energy generation and battery storage and be a site for EV charging but our priority after the flooding last Autumn will be around storm drainage and the soakaway close to the tennis courts where we have developed out own sink hole. The Parish Council has given us a grant towards the cost of purchasing a short throw Laser projector and some replacement tables for the main hall.
We would still value encourage new committee members from within the village not necessarily from user groups, to come forward and to become trustees. Our constitution does allow for two further individuals to join us.
My final thanks go to all the many hirers and users of the village hall. I thank you for your continued patronage. Without you we couldn’t continue as unlike many village halls in the country, we stand alone as an independent charity and survive purely on the income we are able to generate.
Neil Oastler
| Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | Kingston Bagpuize with Southmoor Village Hall | |||||
|---|---|---|---|---|---|---|---|---|
| Year Ende | d 31 December 2024 | |||||||
| Income an | d Expenditure Account | |||||||
| 2024 | 2023 | |||||||
| £ | £ | £ | £ | |||||
| INCOME | ||||||||
| Hall Hire | Regular Users | Nonproft | 19,632.25 | |||||
| Proft | 3,769.50 | 23,401.75 | 11,944 | |||||
| Casual Users | Local | 997.50 | 8,578.50 | |||||
| Private | 3,733.75 | 672.00 | ||||||
| Commercial | 595.00 | 0.00 | ||||||
| Children's Partes | 1,575.00 | 6,901.25 | 690.00 | 9,940.50 | ||||
| Damage Deposit | 4,362.00 | 0.00 | ||||||
| Payment against breach of agreement(damage deposit) | 10.00 | 0.00 | ||||||
| Rent | Parish Ofce | 2,646.00 | 0.00 | |||||
| Tennis Club | 481.25 | 3,127.25 | 537.25 | |||||
| Grant | Parish council | 1,723.00 | 0.00 | |||||
| Refund | OPC | 292.80 | 0.00 | |||||
| Barclays Bank | 150.00 | 0.00 | ||||||
| Wave | 556.87 | 0.00 | ||||||
| Dramagroup- PAT testng | 374.40 | 0.00 | ||||||
| Electricity | 0.00 | 1,374.07 | 192.14 | |||||
| Total | 40,899.32 | 22,613.89 | ||||||
| 2024 | 2023 | |||||||
| EXPENDITURE | £ | £ | £ | £ | ||||
| MontlyRunningExpenses | Cleaners Salary | 9,479.02 | 6,125.67 | |||||
| Cleaningmaterials | 731.77 | 0.00 | ||||||
| Garden Services | 1,016.00 | 370.00 | ||||||
| SanitaryServices | 249.60 | 41.60 | ||||||
| Window Cleaning | 188.00 | 30.80 | ||||||
| Mobilephone | 8.00 | 0.00 | ||||||
| Miscellaneous | 0.00 | 11,672.39 | 7,804.78 | 14,372.85 | ||||
| YearlyRunningExpenses | CCTV | 340.80 | 0.00 | |||||
| Fire safety | 2,531.70 | 0.00 | ||||||
| Electrical - PAT testng | 577.20 | 0.00 | ||||||
| Central heatng | 450.00 | 0.00 | ||||||
| Insurance | 1,585.75 | 1,546.05 | ||||||
| PerformingRights Licence | 380.76 | 154.80 | ||||||
| Premises Licence | 180.00 | 224.74 | ||||||
| Data Protecton fee | 40.00 | 1.80 | ||||||
| Bank Charges | 40.60 | 0.00 | ||||||
| CommunityFirst Oxfordshire | 50.00 | 0.00 | ||||||
| Payroll Administraton | 85.00 | 6,261.81 | 0.00 | 1,927.39 | ||||
| Utlites | Electricity | 3,245.91 | 3,952.08 | |||||
| Gas | 3,021.91 | 2,169.08 | ||||||
| Internet | 864.00 | 832.99 | ||||||
| Waste collectons | 109.84 | 0.00 | ||||||
| Water | 1,136.73 | 8,378.39 | 793.42 | 7,747.57 | ||||
| 2024 Projects | Toilet refurbishment | 5,462.20 | ||||||
| Internet upgrade | 1,555.33 | |||||||
| Lightng- internal and external | 3,702.50 | |||||||
| External notceboard | 305.76 | |||||||
| Labellingof village hall cupboards | 20.97 | |||||||
| Parish Ofce refurbishment | 396.00 | |||||||
| Kitchen - Fridge | 360.00 | 11,802.76 | 0.00 | |||||
| Refund of damage deposit | 4,595.69 | 3,467 | ||||||
| Overpayment of invoices | 10.00 | |||||||
| Miscellaneous | Key press and replacement door locks | 339.00 | ||||||
| Convector heater | 60.00 | |||||||
| Clearingof rubbish | 70.00 | |||||||
| Crockeryand cutlery | 478.20 | |||||||
| Alan Atkins 2023 invoices | 107.54 | |||||||
| Printng | 124.51 | |||||||
| KBS Mall | 15.00 | |||||||
| General maintenance(D. Varney- January) | 145.65 | |||||||
| Advertsing | 215.00 | 275.00 | ||||||
| Kitchen blind | 10.00 | |||||||
| Book token | 50.00 | |||||||
| Auditor honorarium | 12.83 | 1,627.73 | ||||||
| Total | 44,348.77 | 27,789.81 | ||||||
| Defcit for the Year | -3,449.45 | -5,175.92 | ||||||
| Bank Balance at 1 January2024 | Bank Balance at 1 January2024 | 27,979.51 | 33,155.43 | |||||
|---|---|---|---|---|---|---|---|---|
| Defcit for the Year | -3,449.45 | -5,175.92 | ||||||
| Bank Balance at 31 December 2024 | 24,530.06 | 27,979.51 |
Independent Examiner's Report to the Trustees of Kingston Bagpuize with Southmour Village Hnll {ClIArity Number 238796). I r¢port to the trustees on my examination of the accounts of the abovc charity I'"thc Trust",) for thc Vcar cndcd 31 Dcccmber 2024. As tlie ch<irity' truste¢s of the Trust: you are respoiisible for the preparation of tl)e ac¢ouiils in accordancc ¥vith the rcquircnients of thc Charitics Act 2011 ("tlie Act"). I rcport in rcspcct of nil. examination of the Trust-s accounts carried out uftder section 14) of the 201 l Act and in carrving out In!. exaininaiion: I have folloii'cd the applicablc Dircctions givcn b). thc Charit). Conimission uiid¢r section 14i{5)(bl of thc Act. I havc ¢onipleted my examination. I confimi that no nialLrial matters havc comb to mi. att¢ntion in conncction with the eiamination iihich gives mc causc io bclicvc that in. an!. i))aterial respect". accouiiting rccords ii'oro not kcpt in accordancc '1th s¢¢tion 130 of thc Act or the accounts do not accord witli the accounting records I Iiave no concems and hav¢ come across no other niatters in connection with the ¢¥wiiiiialion to ii'hich attcntion should bu draii'n in ordcr to Lnabl¥ a proper uiiderstandiiig of tl)e accounts to be reaclied. Signature......,. Date.. Mr R J Holcombe FCA Apple Tree Cottage Church Strcct Applcford Abiiigdon OX14 4PA