An Iwred F￿￿'ty ANNUAL REPORT OF Sljames Inslltul8 ## **2021** St James Institute was founded in 1906, by Mr Walter Child Clark a philanthropist. During his retirement in Boscombe he initiated and joined many projects to improve the welfare of local people. Walter funded the cost of building the Institute club house in 1906 as a centre of leisure for the people of Pokesdown. The guiding principle of the institute is to keep the hire charges to a minimum to make all the use of the institute affordable for all. The institute supports the community in two ways: - 1- We have several rooms for hire - 2- We have several different organisations offering different activities. Most of our income comes from the hire of our facilities. We carefully monitor all our income to make sure its reinvested back into the maintaining the building and improving the facilities for all. We have a number of organisations and activities available for the community: - 1- Children’s circus classes - 2- Snooker – Sj James Snooker club , boasting superb tables - 3- Table tennis- Merton table tennis - 4- Dancing- Ballroom, Latin, social - 5- U3A- university of 3[rd] age with a full programme of activities Page **2** of **13** ‘ **The Trustees and Committee of the St James Institute would like to thank all user members and leaders once again for their support over the last challenging and difficult two years’** **No roles will be up for re-election, but the Chairman would like to express his keenness to try and find a replacement soon due to his want of reducing his volunteering workload.** ## **Chairman’s Address** Since our last AGM. In April 2019 the Institute has had to face the unprecedented occurrence of COVID and all that went with it. At that point the Institute was doing very well with quite a nice amount in the Bank. At the point when the 2020 AGM was due COVID closed us down.We had already had the 2019 elected Treasurer resign before he started and L.Millington who was V.Chairman take over. Page **3** of **13** This meant finding a replacement V.Chairman and Chris Dennett from the Snooker Club kindly volunteered. In Sept.2019 Lawrence left the country for NZ so we then had to find another Treasurer and Jim Honeybun from the Snooker Club volunteered to take over. In March 2020 the Institute was closed by the Govt. without warning! Those early months were dramatic but W.Blamey (carpenter) was able to use the lockdown time to build an office on the stage for the use of the Sec & Treas. of the institute which in time will house the computer etc. He also undertook other repairs needed doing making full use of the emptiness. All contracts about payments had no baring and not knowing at that stage that the Institute was going to get any money the Snooker section continued to pay their Full Rent throughout the crisis. As it turned out the Institute has done very well with the Council Grants and looking at the Accts. it was a good job that we did get them. During the winter of 2020 we found that the heating system needed total replacement as both boilers were no longer fit for purpose. That being done and now slowly back open we look forward to what the future may bring always looking over our Page **4** of **13** shoulder should COVID again rear its head. ## **Secretary Report** It is without no doubt this past 18 months has been somewhat very challenging for our hirers and members. I would therefore like to thank everyone for their patience and resilience throughout the pandemic whilst the institute closed and reopened again with restrictions and new policies. To echo Malcolm’s report we used the time that the Institute closed to get major works and small maintenance jobs done including; building a small office, installing a new boiler system, cleaning and polishing the main hall floor, new smoking area in the court yard and new security lights fitted. Unfortunately, the pandemic caused a lot of our older members to no longer return to their normal dancing activities and so Heathers Thursday dancing group did not return once hirers were able to return. We are thankful that all our other past hirers have returned, and we are very happy to see them use our facilities once again. Page **5** of **13** The institute was thankfully supported by the Governments grants which meant we did not fall into a financial crisis. Unfortunately, due to the vulnerability of our Trustees we have not been able to have any committee meetings. Having said this, we look forward to being able to schedule them again. I personally would like us to recognise the support and commitment our chairman and trustees have shown throughout these past 18 months and thank them for this. And finally, a big thank you to all the people who support St James and give freely of their time and energies to help us provide this service to the local community. ## **Treasurer report** Please see accounts. ## **Hiring** All organisations and hirers are required to sign an annual contract to ensure all Page **6** of **13** are fully conversant with the hire regulations, health & safety and fire safety rules and the St James usage requirements. The hire rates at St James are kept as low as possible to ensure that all members of the community can afford to use the facilities. Please visit the St James Institute Website at – - - http://www.st james institute.org.uk/ Or mail the General Secretary at Email account – gensecsji@outlook.com In the tradition of previous years, we again requested that our organisations provide an insight into their successes and challenges: Page **7** of **13** **Adeline Dance** – has reduced their timetable and is now offering dance classes once a week. ## **St James Snooker -** The Club itself was doing very well until COVID took over. We had just managed to re-introduce the 5th table and membership had increased to bursting. In the 2019-20 League season we were once again on the verge of winning probably everything, In fact the Pairs competition S-Finals had only players from St James left in. It never finished….. 2020-21 season never started…… We paid our Rent to the Institute throughout the crisis when our income was at its lowest. We have now to start all over again, lets hope it can carry on from where we Left off!!! Malcolm Gray (COVID stressed organiser!) Page **8** of **13** Retired but not retiring? A chance for older people to share their wealth of knowledge and skills. Bournemouth U3A is a registered charity and run entirely by volunteers. We have been through an unprecedented 18 months with Covid-19, which has seen a major threat to our organisation. However, most of our group leaders are keen to start up their groups again in September and members are anxious to return. The U3A is for people who want to keep active in mind and body and are no longer in full time employment. There are no examinations to face, no qualifications required or awarded, but members share and expand their knowledge and acquire new skills. Groups are held during the day and are led in a relaxed and informal way by unpaid enthusiasts. We offer an eclectic mix of over 100 groups plus other regular leisure activities. We are also offering online groups for those who prefer to participate form home. Page **9** of **13** People join for companionship and to make new friends. Social activities include Coffee mornings, Picnics, Lunching Around the World, Ten Pin Bowling, Outings, Theatre trips and our annual Quiz, and Christmas lunch. We could not operate without our dedicated group leaders or office volunteers who all willingly give their time and commitment to the organisation. Our office is situated on the upper floor (open between 10am – noon weekdays) and is the hive of activity particularly at registration period in July & August. Our two popular table tennis groups use the small hall. For further details visit: www.bournemouthu3a.org.uk or phone the office weekdays 10.00 - 12.00 01202 420700 www.bournemouthu3a.org.uk Ph. 01202 420700 ## **U3A Xchurch -** Have returned to their normal programme and continue to hire the halls for Band practise and dance. ## **GEMS Circus Arts School -** Page **10** of **13** The last 18 months has been extremely difficult for our school. We are however, back up and running our weekly afterschool club and look forward to being able to carry on building a brighter and bigger school. Where young people can enjoy an activity whilst getting fit , making friends and most of all have fun. www.gemscircusartschool.com FB: @gripelevatemoveshine Instagram:@gemscircusartsschool ## **MLC Dance** - The pandemic has made the last 18 months a very challenging time for my dance school. Whilst the ‘in person’ classes were closed at the studio, teaching transferred onto Zoom with over 50 sessions taught to pupils, not just locally, but all over the country and even an international attendee! Page **11** of **13** MLC Dance is delighted to be back in the studio again, still adhering to Covid safety procedures. Everyone is overjoyed to be back on the dance floor again. ## **Merton Table Tennis –** Along with everyone else, the last eighteen months have been a very difficult time. The complete lack of playing table tennis has taken its toll on many of our members. We have managed to run twice between the lockdowns, by developing a booking system, which proved to be welcome by some of our members. However, since the return to “normal”, the club has lost a third of its membership. Some members have been waiting for the vaccine, while others have decided to pursue other activities. Those who have renewed their membership are still concerned about the members who may just turn up and therefore might cause an issue with numbers in the hall. The club will continue with providing cleaning materials and maintain its Track & Trace protocols. Page **12** of **13** Despite all the problems, we are still getting applications from adults and juniors to join the club, so we are hopeful things will return to a more normal situation sometime in the near future. Regards, Ron Watson Merton Chairman As to the future of the club, there is a belief that it could become one of the best within the BCP area if provision could be agreed with the trustees of St. James Institute, for a review of the use of the Small Hall. We would welcome the opportunity to put before the trustees and any other groups who use the Small Hall, our ideas at a meeting. Page **13** of **13** |**Income**
Interest savings account
Snooker
Merton TT club paid D/D
Hunt & Harvey
Bournemouth U3A ofce rent/bt costs
Michelle Chapman/ Lawrence
Gemma Mawson
BCP Council- Covid payments
Water 2 Business
Petty cash in hand 31/12/2021
**Expenditure**
British Gas - Electric
British Gas - Gas
BCP Council rates
Water2 business
Pennon water
Performing Arts Society
Bournemouth Council bins
Fire alarm/fre extinguishers service
Insurances
St James website
New boilers
Roof repairs
Electrical repairs
Plumbing services
General repairs
Garden maintenance
Floor cleaning
Cleaning
Toilet rolls & cleaning materials
Wif costs
Civil engineer
Accounts and independent examination
Postage and stationery
Petty cash
New curtain rail
Recover bench seat
Tool set for store cupboard
Metal shed from Amazon
Computer
Vacuum cleaner|**St James Institute**
**Income and Expenditure Report as at 31st Dece**
**2021**
**Bank**
**Petty Cash**
**Total**
**-4.08**
£ 0.50
£ 0.50
Interest savings account
£ 2,220.00 £ 875.00 £ 3,095.00
Snooker
£ 1,840.00
£ 1,840.00
Merton TT club paid D/D
£ 1,130.00
£ 1,130.00
Hunt & Harvey
£ -
D Esperanca De Vas
£ -
H Lanceley
£ 2,915.75
£ 2,915.75
Bournemouth U3A income
£ -
Christchurch U3A
£ 1,390.00
£ 1,390.00
Michelle Chapman/ Lawrence
£ 450.00
£ 450.00
£ 16,335.21
£ 16,335.21
BCP Council- Covid payments
£ 102.08
£ 102.08
£ 26,383.54 £ 875.00 £ 27,258.54
**0**
**Bank**
**Petty Cash**
**Total**
£ 3,684.00
£ 3,684.00
British Gas - Electric
£ 3,744.00
£ 3,744.00
British Gas - Gas
£ 417.30
£ 417.30
BCP Council rates
£ 227.00
£ 227.00
Water2 business
£ 97.50
£ 97.50
Pennon water
£ 400.09
£ 400.09
Performing Arts Society
£ 267.16
£ 267.16
Bournemouth Council bins
£ 362.88
£ 362.88
Fire alarm/fre extinguishers service
£ -
Insurances
£ 213.84
£ 213.84
St James website
£ 5,865.97
£ 5,865.97
New boilers
£ -
Roof repairs
£ -
Electrical repairs
£ 688.32
£ 688.32
Plumbing services
£ 235.40 £ 35.00 £ 270.40
General repairs
£ 275.00 £ 290.00 £ 565.00
Garden maintenance
640
£ 640.00
Floor cleaning
£ 2,400.00 £ 2,400.00
Cleaning
£ 92.77 £ 92.77
Toilet rolls & cleaning materials
£ 108.00
£ 108.00
Wif costs
£ -
Civil engineer
£ 352.50
£ 352.50
Accounts and independent examination
£ 24.69
£ 24.69
Postage and stationery
£ 2,995.73 -£ 2,995.73 £ -
Petty cash
£ -
New curtain rail
£ -
Recover bench seat
£ 55.00 £ 55.00
Tool set for store cupboard
£ 386.97 £ 386.97
Metal shed from Amazon
411 £ 411.00
Computer
£ 199.99 £ 199.99
Vacuum cleaner
£ 20,599.38 £ 875.00 £ 21,474.38|**mber 2021**
**2020**
**Bank**
**Petty Cash Total**
£ 3.17
£ 3.17
£ 1,312.50 £ 2,984.50 £ 4,297.00
£ 1,561.60
£ 1,561.60
£ 950.00
£ 950.00
£ 120.00
£ 120.00
£ 208.70
£ 208.70
£ 951.25
£ 951.25
£ 1,529.00
£ 1,529.00
£ 1,556.00
£ 1,556.00
£ -
£ 11,334.00
£ 11,334.00
£ -
£ -| |---|---|---| |||£ 19,526.22 £ 2,984.50 £ 22,510.72| |||**Bank**
**Petty Cash Total**
£ 4,008.00
£ 4,008.00
£ 6,423.00
£ 6,423.00
£ 527.25
£ 527.25
£ 380.40 £ 87.01 £ 467.41
£ 237.00
£ 237.00
£ 244.80
£ 244.80
£ 160.00
£ 160.00
£ 660.70
£ 660.70
£ 4,348.03
£ 4,348.03
£ 112.68
£ 112.68
£ -
£ 400.00 £ 400.00
£ 325.00 £ 442.80 £ 767.80
£ 85.00
£ 85.00
£ 1,900.00 £ 214.74 £ 2,114.74
£ 425.00 £ 425.00
£ 250.00
£ 250.00
£ 1,320.00 £ 1,320.00
58.18 £ 87.64 £ 145.82
£ 54.00
£ 54.00
£ 396.00
£ 396.00
£ 375.00
£ 375.00
£ 11.39 £ 11.39
£ 1,130.00 -£ 1,130.00 £ -
£ 510.00
£ 510.00
£ 520.00
£ 520.00
£ -
£ -
£ -
£ -| |||£ 22,705.04 £ 1,858.58 £ 24,563.62| |**At 31st December 2021 the Institute**|**Funds stood as follows**| |---|---| ||Opening Bal Closing Bal| ||01/01/2021
12/31/2021| |Barclays Active Saver Account 73978427|£ 5,031.61 £ 5,032.11| |Barclays Communtity Account 93528103|£ 14,652.50 £ 20,436.16| |Petty Cash in hand|-£ 4.08-£ 4.08| CHARITY COMM15510N FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to thè trusteesl members of St Jameg Institute On ac¢ountsforthe year ended Charfty no Ilf any) 310ecember 2021 238359 S¢t out on pages 1 of I I report to the trustees on my examination of the accounts of the above charrty {'Ihe Trust,) for the year end8d 31 Dè¢ember 2021. Re•ponslbllltle5 and As the charity trustees of Ihe Trust. you are responsible for the preparation bas18 of report of the accounts in accordancè with the r8quiremenls ol the Charitie8 Act 2011 1'Yhe A¢l') I report In rèspect of my examlnallon of the Trust's accounts carded out under section 145 of the 2011 Act and in carrylng out my examination, I have followed the applicable Dire¢lion8 given by the CharRy Commlsslon under s8¢tion 14515llbl of the Act. I have completed my examination. I confimi that no malerfal maller8 have ¢omè lo my aii8niion In connectlon wllh the examlnatlon whlch gives m8 caus8 lo believ8 that in, any material respect.. accounting records were not kept in a￿ordanCe with secllon 130 of the Act or the a¢¢ount$ do not accord wllh the a￿oUnt￿ng records Indap•ndent exarnlnerf8 8tat•m•nt I have no concems and have ¢om• a¢ro$s no olh•r matters in connection wllh the examination to which attention should be drawn in older to enable a proper understanding of the accounts lo be reached. ' Please del&le thg words in the brad￿ts If they do not apply. Sl9n•d: Dat•: Nam•: James Shuller R•l8vant profg$slon41 quallfloatlonls) or body Ill any): Chartered TaxAdviser Addres8: 17 Mortlmer Road BournemoLrth BH8 9HP