BRACKLEY UNITED FEOFFEE CHARITY REPORT AND FINANCIAL STATEMENTS YEAR ENDED 30th SEPTEMBER 2023 CONTENTS PAGE Trustee'5 Report Ito5 Independent Examiner's Report Receipts & Payments Account Statement of Assets & Liabilities Statement of Trustees, Responsibilities Charity Registration Number 238067 Trustees, Annual Report for the period Pèri¢xI start date 01 Oclobei eriod end date bepietTW 2022 2023 From Section A Reference and administration details Charity name Brackley United Feoffee Charity Other names charlty Is known by Reglstered charity number lif any} 238067 Charlty's princlpal address 24 Broad Lane Evenley BRACKLEY Postcode NN13 5SF Names of the ¢harity trustees who manage the ¢harity Dats8 act•d If no¢ forwhole Offlee Ilf any) Name of person lor body) entiugd olnttrusts• Ifan Co-optative Co-optative Co-optative Brackley Town Council Trusteè name Caryl Billingham George Britchfield Peter Jeskins Anthony Bagot- Webb Chairman Vice-chairman Treassjrer Christopher Cartmell Brackley Town Council Trevor Gregory Susan Sharps Paul Wiltshire Brackley Town Council Brackley Town Council Brackley Town Council Ex-officio, vicar St Peter's Co-optative Richard Duncan Alexander Britchfield 10 Elaine Dixon Denise Stevens Co-optative Co-optative Philip Stevens Co-optative Names of the trustees for the charity. If any, (for example. any custodian trustees) NONE 12 13 Names and addresses of advlsers Ioptlonal Inforrnatlon)- none Name of chief executlve or names of senior stsff members Ioptlonal inforniation) nla TAR March 2012 Section B Structure, overnance and mana ement Descrlption of the charity's trusts Scheme of 1977 Type of governing document How the charity is constituted Trust Trustee selection methods Four trustees are nominated by Brackley Town Council; seven trustees are ¢o-opled by the other trustees.. the Town Mayor and the Vicar of St Peler's are ex-officio trustees for the duration of their respective térms of office. Currently, Susan Sharps, who is a BTC nominee, holds the office of Town Mayor and Iherefore also that ex-officio position as a trustee. Paul Wiltshire has been nominated by BTC as an interim trustee so that we have our full com lement. Additional governance Issues (Optlonal informatlonl The charity is a standalone organisation. All meetings are properly convened.. trustees usually meet three times per year-, all decisions are properly minuted. Trustees, views are sought to address applications be￿een meelings lo avoid any unnecessary delay in granting important aid to those in need. All applications for assistance are judged on their individual merits., informal professional advice {eg medical or educational) may be sought on an anonymous basis if required to ensure de￿s1OnS are soundly based. Applications are welcomed via professionally trained and qualified third parties as their involvement can play a vital part in the "due diligence" undertaken to ensure validity of any application. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of Irustees., Ihe charity's organisational structure and any wider network with which the charity works; relationship with any related parties.. trustees, consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The Charsty's responsibilities are to maintain the properties in their ownership and to oversee their cash investments, thereafter using the proceeds on Ihe following basis.. one-third is given directly to St Peter's Church to assist with the maintenance of the fabric of Ihe building, one- third is allocated to a Relief in Need fund and the final third is allocaled to an Educalion fund. Summary of the objects of the charity set out in its governing document TAR Marth 2012 Trustees consider all applications received on their individual merit. Some applicants may be ineligible for various reasons. The overarching criterion for assistance is that the recipient must be resident with the ecclesiastical parish of Brackley, which comprises the town of Brackley and the small nearby village of Halse. Applications are accepted from individuals, from schools. clubs and organisations. Olhers may be received via local healthcare professionals, via local churches, via housing associations, via local Money Advice Officers. Summary of the main activities undertaken for the public benefit in relation to these objects {include within thls section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commlssion on public benefiti Addltlonal detalls of objectives and activities {Optional information) You may choose to include further statements, where rélevant, about.. policy on grantmaking.. policy programme related investment; contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary of the main achievements of the charlty during the year Annually the charity divides its income into three parts. One third is granted directly to St Peter's Church for assistan￿ towards the maintenance of the fabric of the building. This year, that sum was £11,000. A second third is transferred into our Relief in Need "pot.. During the year nearly £19,000 was distributed among a numbei of individuals and charitable organisations. Grants included - A local organisation that ensures no family or individual goes without a Christmas meal or a Christmas grft. Grants were made in this financial year both for Christmas 2022 and Christmas 2023 A local charity that caters for elderly, isolated and lonely individuals.. a Wednesday project thal provides fun and Companionship, a warm space, unlimited tea and coffee and cake, a subsidised lunch, entertainments and activities A grant was made ft)r a freezer so that a Community Larder could be eslablished in the town Cash gifts were distributed to about 20 elderty residents at Christmastime Several grants were made to fund white goods and carpets., beneficiaries are often victims of domestic abuse who have been rehomed for their own safety but who need to move with virtually none of their belongings Help was given lo a Ukrainian family who have settled in the town, saved enough for the deposit to rent a home but lacked some domestic goods Ilems were purchased which enabled a disabled man to undertake independent living after a property was allocated to him The final third goes into our Education fund. The sum of just under £13,000 was granted during the year. Recipients included.. Local schools who had been invited lo bid. the only criteria for application being that the objective should not be something that ought to be funded from the school's caprtation and that it should benefit the majority of the pupils. Four of the six schools in town benefitted from this. Grants were made to a local youth charity which provides much needed youth facilities within the town at tsvo locations and covers an age range from 8 10 18 A few individual grants were made Although in the above categories, grants exceeded our income for the year, there are rese￿eS of under-used funds from previous years, and trustees are pleased to be able to put these to best use. We will continue to endeavour to help as many people as much as we can. TAR March 2012 Section E Financial review The charity aims to maximise benefrt from its assets.. our four properties are let out al full market rent and our COIF investments are carefully monitored. The increase in income enables the charity to accommodate more people in need. An equitable balance between investment in properties and cash investments is maintained. Brief statement of the charity's policy on reserrfes Detsils of any funds materially In deficit NIA Further financial revlew details (Optional informatlonl You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising): how expenditure has supported the key objectives of Ihe charity., investment policy and objectives including any ethical investment policy adopted. The charity is in the fortunate position of not needing to actively fundraise in order to pursue its charitable objectives. The charity's income derives from.. a) its renlal in¢ome and b) its investment income Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Slgned on behalf of the charity's trustees Signaturelsl C S EiLLkwhA Caryl Suzanne Billingham MBE Chairman Full namels) Position (eg Secretary, Chalr, et¢) George William Britchfield Vice-chairman Date 15 October 2023 TAR Marth 2012 INOEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BRACKLEY UNITED FEOFFEE CHARITY Charity Number 238067 I report on the accounts of the charity Inumber 2380671 for the year ended 30th September 2022 which are set out on pages 7 to 9. Respectlve Responslbllltles of Trustees and Examiner The charity's trusiees are responsible for the preparation of the ac¢ount5. The ¢h8rity'S trustees tonsiderthat an audit Is not required for this year under settlon 144 of the Charitles Act 2011 (the Charites Actl and that an independent examination is needed. Examine the accounts under 5ectiorF 145 of the Ch3rites Act.. Follow the procedures lald down in the general directions 8ivÈn by the Charity Commisslon under section 14515llbl of the Charities Act',and State whether particular matters have come to my attention. Ba$1$ trf Indepèndent ExaminÈr'5 ftÈport My examination was carried out in accordance with general directions given by the Charity ComEnission. An examination includès a rÈviÈw of the accountirig record5 kept by the charity and a cornparison of the accounts presented with those records. It also Includes consideration of any unusual iterns or di5c105ures in the 3CCOUllt5, and seeking exp13nation5 from the trustees concerning any such matters. The procedures undertaken do not provlde all the evidence that woijld be required in an audit, and consequently, no opinion is 8iven as le whether the accounts present a'twe and fair. view and the rew>rt is limited tothose matter5 Set out in the statement below. Independent ExamiTrer'5 Statement In connection with my examination. no material matters have come to my attention which 8ives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the CharitiesAct or the accounts do not accord with the accounting record5 I have come across no other matters in connection with the exèminètion towhich attention should be drawn in order to enable a proper understanding of the account5 to be reached. IA>LY R.F.BlÈncowe Bsc FCKlndependent Examiner. Blencowes Chartered Accountants 15 High Street Brackley Northant5 NN13 7DH 8RACKLEY UNITED FEOFFEE CHARITY RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 30th SEPTEMBER 2023 Unrèstricted Funds Restrlcted Funds Total Funds Last Year Receipts Rent Received C.O.l.F. Deposit Accounts Donation Cyclical Maintenance Fund Charity Education Fund Relief in Need 3S,547 5,519 1,676 35,547 5,519 1,676 34.980 5.477 265 396 46 119 121 367 943 gS9 367 943 959 Total RetÈipts 42.742 2,269 4S,Oii 41.404 Payments Other Independent Examiner's Fee Secretarial Fees Leg31 & Professional Fees Insurance Property Rèpairs & Maintenance 300 580 4,359 2.451 2,463 300 580 4,359 2,451 2.463 300 580 4,348 6,396 Dlstribution5 Brackley P.C.C. Relief in Need Educational 9,5(Kl 19.897 12.856 9,SCKJ 19,897 12,856 io,o)o 13,417 11.034 Income Allocations 52,407 52,407 46,075 Assets Purchased Accumulation Shares IERFI Totsl Payments 52.407 52,407 46,075 Nei Reeeipts/lPaymentsl -9.665 2,269 .7.396 4,671 Cash Funds last year end 71.658 63.142 134,800 139,471 Cash Funds this year ènd 61,993 65,411 127,4Q4 134.8fy) BRACKLEY UNITED FEOFFEE CHARITY STATSMENT OF TRUSTEES, RESPONSIBILITIES The trust&e5 are responsible for preparing the Trustee's Report and the financial staternents in accordance with applicable law and United Kingdom Accounting Standards. The law applicable to charitie5 in (England & Wales) requires the trustees to prepare financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for thal period. In preparing these financial 5tètements, the trustees are required to.. select suitable accounting policies and then apply them consistently., observe the method5 and principles in the Charitie5 SORP,. make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards have been followed, subject to any material departLsre5 disc105ed and explained In the financial statements.. prepare the financial staternent5 on the going concern basis unles5 It is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping accounting records that disc105e wlth reasonabSe 3ccuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charitie5 Act 2011 and trust deed. They are also responsible for safe8uarding the assets of the charity and hence for taking reasonable steps for the prevention and deteetion of fraud and other irTegularSties. The trustees are responsible for the maintenance and integrity and financial informatlon included on the charity's web5Ite.