## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1st January 2024 **To** 31st December 2024 ## Section A Reference and administration details **Charity name** Memorial Hall **Other names charity is known by** Binfield Memorial Hall **Registered charity number (if any)** 237516 **Charity's principal address** Binfield Memorial Hall Terrace Road South Binfield **RG42 4DS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Karen Hatt|Chair||| ||John Anderson|Treasurer, secretary||| ||Stuart Wharpshire|||PCC| ||Elizabeth Pettitt|||| ||Margaret Edgington|||| ||Sarah O’Keefe|||| ||Lisa Grundy|||| ||Karen Kindeleit|||| ||David Knight||From 06/08/2024|| ||Sarah Peacey||From 26/06/2024|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
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**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust deed with governing Schedule - (eg. trust deed, constitution) How the charity is constituted Unincorporated Trust - (eg. trust, association, company) Trustees are coopted at a meeting, appointed by representative bodies and Trustee selection methods elected at the AGM - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is run by the trustees in the form of a management committee as specified in the governing document. Decisions are made by majority vote in quorate meetings and noted in Minutes. An AGM was held in April 2024 which was open to members of the village. No trustee has received any financial reward for his or her duties as Trustee, however a person connected to the Chair was remunerated for managing the bookings and cleaning, and whilst beneficial to the charity the Trustees have since agreed this was a conflict of interest that could be removed by managing those services differently. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The Hall serves the communal interests of the residents of Binfield and the surrounding areas. It functions as a facility for the community, accessible to all residents regardless of gender, political affiliation, religious belief, or other viewpoints. March **2012** **TAR** 2 A diverse range of activities take place at the hall, including Brownies and Guides meetings, dance and fitness classes, interest and hobby groups, private events, and a polling station during local and general elections. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** 2024 has seen the Memorial Hall contribute to community life by providing a venue for hire for health and wellbeing at affordable prices for a diverse set of clubs and private functions. The hall provides an excellent, regular venue for community clubs such as Rainbows, Brownies, and Guides, fitness and dance classes, classes for mothers and young children and our local gardening club. The hall has also been used for private functions, such as birthday parties and other leisure activities for residents of Binfield and its surrounds. The Memorial Hall has enjoyed good utilisation with activities 6 days per week and some private functions on Sundays. Hire charges are kept low to provide good value for users whilst being sufficient to cover the immediate costs of running the hall along with a contribution towards future maintenance of the premises. During 2024 new oven suitable for use by Brownies and other users or groups was installed in the kitchen. The Memorial Hall was used as a polling station for the General Election on 4[th] July 2024. March **2012** **TAR** 4 ## **Section E Financial review** The charity holds half a years running costs in reserve. Surplus funds are **Brief statement of the** invested in low risk investments and a savings account for future maintenance **charity’s policy on reserves** and furthering the objects of the charity. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: The charity receives income from hiring the premises to users. This income covers the running costs with a small surplus to contribute to future maintenance. - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** March **2012** **TAR** 5 Recelpts and Payments Account year ended 31 December 2024 (Provisional) 2024 2023 Notes Income Hall Letlings Regular Hall Lettings- Non Regular Other Inco￿￿ (Cash) Other Income (chq dc) De[￿rtS sits Refunded 17,432 16,264 1.095 595 4,742 975 600 2,560 1,750 17.081 Sub- Totsl 24.239 Expenditure Gas Eledricity Office Bookiffjs Water Rates Telephone & BroadbarKI ndow CleanirYJ Cleaners Fees Cleaning MateriaLs Insuran Postage Garden & Gfound Mice Repair5 1 mt[￿ Interior Repaits l Mtce Exterior Sundry Expenses Village HalL% Assoc Ico Music L￿fiCe 2.551 410 2.625 3,813 342 320 1,470 2,976 1,260 2,933 581 415 224 270 1.162 1,129 32 2,263 4.620 591 10 180 35 1.097 Sub- Total 20,919 10,745 Excessll)eficit of Income over Expendwture 3.321 6.336 Current Account Bank Balances as al 1 Jan Incorne Expenditure Transfer to Savings Account Closing Current Account Bank Balances as at Dec 27,295 24,239 120,919} {25,0101 5,606 20.959 17,081 {10,7451 12 27.295 Binfield Memorial Hall Analysis of Balances as at year end 2024 2023 Current Account Cash in Hand (Petty Cash) COIF Charities Deposii Fund Savings Account 5.606 27.295 34,989 25,010 33,284 TOTAL FUNDS HELD 65,605 61,187 Notes All the Petty Cash was pawj into the bank. Petty Cash is no knThJer hehj Retum of excess money in ElerArKity Accounl Castle Water Leak Allowance Donation to buy a reFrfacement cooker 'DetM)sit5" was nol broken oul a5 a separate ilem ￿ 2023 accounts Difference in dewsrt income over eyndbture is due to some people not cashing deposit return cheques, not provkJing delaib for deFM)5it retums. even15 not laken ￿ace yet 50 de￿51t5 not retumed. Gas and Electric re*Jings nv•V on smart meters- KKevi)usfy estimated ￿ading5 Office ￿0king5 were pro￿led ty a connecled pe￿0￿. Thi5 15 no k)nger the case. There was a waler leak that resumed ui a lanje tsll. Leak allowance oblained covered in 2 atx)ve. Cleaning Serv￿e5 were t￿0V￿Jea by a connecaed person aThJ a trustee (FOCI. Th￿ is no k)ryer Ihe case. s¥Jn[[￿nI none recurrirKJ u)sts were, tlocked drain, ferda￿￿￿nt c¢Joker repairing the water kak, re￿aCing SffKpke deledor FK¥Js 10 A sun￿￿an( biu was pa￿ to repair the roof in Jan 2024 Covets multipbe yeats 12 New SaviNJ Account set up in 2024 I have examined the Receipts and Payments Accounts (Prowsionall of Memorial Hall for the year ended 31 December 2024, together with the books and vouchers that relate to these accounts. In my opinion. the Re￿iptS and Payments Accounts. fairly stste the transartions of Binfield Memorial Hall for the year ended 31 December 2024 and its balan￿ on that date. Signed: Date= 28 March 2025 Name= Domhnall Fallon Qualification= FCMA CGMA Registered Charity No. 237516 Page 2 Memorial Hall Binfield Registered Charity No. 237516 Asset and Liability Statement 2024 Building and contents Ilnsurable value) Debtors Investments Cash 928.464 34,989 30.616 994.069 Liabilities Creditots 994,069 Reserves 994,069 As a result of the receipts exceeding £25,IX)O in the year the Memorial Hall chaiity has produced for the first time an asset and liability ststement. Building and contents-The property was built in the 192IYs and is valued at insurable values a5 there 15 no market value for the property as it is unable to be sold. No depreciation is charged on the buildiNd and contents. Investments- represents funds held with CCLA Investment Managers in their COIF Deposit Fund. There is no restriction on withdra￿41. Ca5h- is the moneys held in a Lloyds business account and savings account. CHARITY COMMISSION FOR ENGLAND AND WALES ••• Independent examiner's report on the accounts Section A 4'1ndependent Examiner's Report Report to the trusteesl On accounts for the year ended Charity no (if any) 23TrSI Set out on pages Ib-d 2 IDe L'a,] I report to the trustees on my examination of the accounts of the above charity ("the Trusv) for the year ended 3111 z I Zc)ZLP Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ( ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Independent examiner's statement Signed: Date: 12/ID 2oZS Name: Relevant professional qualification(s) or body (if any): rCrdA CCJr/ia Address: 6INlri eLJJ Z(J￿2 LkE￿I IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018