The Clifton Village Hall Trust (Registered charity, number 237468) Financial statements for the year ended 31 December 2023
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
The Clifton Village Hall Trust Trustees’ annual report for the year ended 31 December 2023
Full name The Clifton Village Hall Trust
Other names by which the charity is known The Clifton Village Hall & School House Trust
Registered charity number 237468
Principal address
c/o 9 Leabrook Close, Clifton Village, Nottingham, NG11 8NW
Trustees
Clare Ashton, Chair John Hooley Joseph Rice, Treasurer Francis Buck Glenys Blacknell Graeme Barker Gary Dykes, from 08/07/2023
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its conveyance adopted 29 December 1961.
Objectives and activities
The maintenance and letting of the Clifton Village Hall; the maintenance of the School House and the management of its tenancy; and the organisation of charitable events.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
The provision of a venue for the social, cultural, spiritual, political and wellbeing lives of the people of the Clifton Village and the surrounding area; the provision of a house for rent; and the provision of a car park for those using the hall and renting the School House.
Summary of the main achievements during the period
Following the impact of the COVID pandemic the previous 2 years, the Village Hall has been increasingly busy with a wide range of activities involving both regular groups and ad hoc users. The School House has continued to be occupied by the same tenant. Both the Village Hall and the School House have been maintained as required and all annual maintenance has taken place. The Trust took the decision to defer the new development (planning approval was received in September 2020) until 2024 and commissioned an architect to produce technical drawings and to manage the project.
2
The Clifton Village Hall Trust
This new development will provide a much needed new entrance and a new multiuse room, an extended kitchen and improved storage facilities.
The charity’s policy on reserves
The charity has no specific policy with regard to the level of reserves.
Financial Review
We hold a significant sum of money on deposit to fund the development work on the hall later in 2024.
A risk is potential overspend on the forthcoming building project. We are negotiating for a loan agreement to cover any shortfall.
.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ 22/07/2024 Clare Ashton, Trustee
3
Independent examiner’s report to the trustees of The Clifton Village Hall Trust for the year ended 31 December 2023
I report to the trustees on my examination of the accounts of The Clifton Village Hall Trust (the charity) for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
-
provided the halls lettings and rentals continue in the same manner the charity has a sustainable business going forward.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 06/08/2024 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
4
The Clifton Village Hall Trust Receipts & payments account for the year ended 31 December 2023
| 2022 Total Funds £ Note Receipts 500 Grants & donations 2 614 Fundraising 27146 Rent & room hire 890 Sundry receipts 29150 Total receipts Payments 909 Building, repairs & renewals 1724 Cleaning 470 Independent examination 1319 Insurance 114 Membership & subscriptions 142 Telephones 2723 Utilities 50 NCC rates 124 Consumables - New Development 50 Sundry payments 7625 Total payments 21525 Net receipts/(payments) 96683 Cash funds at start of this period 118208 Cash funds at end of this period |
Village Hall £ - 609 17168 1869 19646 918 1775 420 856 - 146 3528 26 261 9652 - 17582 |
School House £ - - 8500 - 8500 1819 - - 287 - - - - - - - 2106 |
2023 Total Funds £ - 609 25668 1869 |
|---|---|---|---|
| 28146 | |||
| 2737 1775 420 1143 - 146 3528 26 261 9652 - |
|||
| 19688 | |||
| 8458 118208 |
|||
| 126666 |
5
The Clifton Village Hall Trust Statement of assets and liabilities at 31 December 2023
| 2022 £ Cash assets 116728 Bank accounts 1480 Cash in hand 118208 Other monetary assets 76 Debtor - Membership prepayment 76 Assets retained for the charity’s own use Village Hall and School House General equipment Liabilities (444) Creditor - Independent examination fee (444) |
2023 £ 126666 - |
|---|---|
| 126666 | |
| 262 | |
| 262 | |
| (506) | |
| (506) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ 22/07/2024 Joseph Rice, Trustee
6
The Clifton Village Hall Trust Notes to the accounts for the year ended 31 December 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
£
-
3. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
4. Glossary of terms
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
7
The Clifton Village Hall Trust (Registered charity, number 237468) Financial statements for the year ended 31 December 2023
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
The Clifton Village Hall Trust Trustees’ annual report for the year ended 31 December 2023
Full name The Clifton Village Hall Trust
Other names by which the charity is known The Clifton Village Hall & School House Trust
Registered charity number 237468
Principal address
c/o 9 Leabrook Close, Clifton Village, Nottingham, NG11 8NW
Trustees
Clare Ashton, Chair John Hooley Joseph Rice, Treasurer Francis Buck Glenys Blacknell Graeme Barker Gary Dykes, from 08/07/2023
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its conveyance adopted 29 December 1961.
Objectives and activities
The maintenance and letting of the Clifton Village Hall; the maintenance of the School House and the management of its tenancy; and the organisation of charitable events.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
The provision of a venue for the social, cultural, spiritual, political and wellbeing lives of the people of the Clifton Village and the surrounding area; the provision of a house for rent; and the provision of a car park for those using the hall and renting the School House.
Summary of the main achievements during the period
Following the impact of the COVID pandemic the previous 2 years, the Village Hall has been increasingly busy with a wide range of activities involving both regular groups and ad hoc users. The School House has continued to be occupied by the same tenant. Both the Village Hall and the School House have been maintained as required and all annual maintenance has taken place. The Trust took the decision to defer the new development (planning approval was received in September 2020) until 2024 and commissioned an architect to produce technical drawings and to manage the project.
2
The Clifton Village Hall Trust
This new development will provide a much needed new entrance and a new multiuse room, an extended kitchen and improved storage facilities.
The charity’s policy on reserves
The charity has no specific policy with regard to the level of reserves.
Financial Review
We hold a significant sum of money on deposit to fund the development work on the hall later in 2024.
A risk is potential overspend on the forthcoming building project. We are negotiating for a loan agreement to cover any shortfall.
.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ 22/07/2024 Clare Ashton, Trustee
3
Independent examiner’s report to the trustees of The Clifton Village Hall Trust for the year ended 31 December 2023
I report to the trustees on my examination of the accounts of The Clifton Village Hall Trust (the charity) for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
-
provided the halls lettings and rentals continue in the same manner the charity has a sustainable business going forward.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 06/08/2024 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
4
The Clifton Village Hall Trust Receipts & payments account for the year ended 31 December 2023
| 2022 Total Funds £ Note Receipts 500 Grants & donations 2 614 Fundraising 27146 Rent & room hire 890 Sundry receipts 29150 Total receipts Payments 909 Building, repairs & renewals 1724 Cleaning 470 Independent examination 1319 Insurance 114 Membership & subscriptions 142 Telephones 2723 Utilities 50 NCC rates 124 Consumables - New Development 50 Sundry payments 7625 Total payments 21525 Net receipts/(payments) 96683 Cash funds at start of this period 118208 Cash funds at end of this period |
Village Hall £ - 609 17168 1869 19646 918 1775 420 856 - 146 3528 26 261 9652 - 17582 |
School House £ - - 8500 - 8500 1819 - - 287 - - - - - - - 2106 |
2023 Total Funds £ - 609 25668 1869 |
|---|---|---|---|
| 28146 | |||
| 2737 1775 420 1143 - 146 3528 26 261 9652 - |
|||
| 19688 | |||
| 8458 118208 |
|||
| 126666 |
5
The Clifton Village Hall Trust Statement of assets and liabilities at 31 December 2023
| 2022 £ Cash assets 116728 Bank accounts 1480 Cash in hand 118208 Other monetary assets 76 Debtor - Membership prepayment 76 Assets retained for the charity’s own use Village Hall and School House General equipment Liabilities (444) Creditor - Independent examination fee (444) |
2023 £ 126666 - |
|---|---|
| 126666 | |
| 262 | |
| 262 | |
| (506) | |
| (506) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ 22/07/2024 Joseph Rice, Trustee
6
The Clifton Village Hall Trust Notes to the accounts for the year ended 31 December 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
£
-
3. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
4. Glossary of terms
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
7
The Clifton Village Hall Trust (Registered charity, number 237468) Financial statements for the year ended 31 December 2023
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
The Clifton Village Hall Trust Trustees’ annual report for the year ended 31 December 2023
Full name The Clifton Village Hall Trust
Other names by which the charity is known The Clifton Village Hall & School House Trust
Registered charity number 237468
Principal address
c/o 9 Leabrook Close, Clifton Village, Nottingham, NG11 8NW
Trustees
Clare Ashton, Chair John Hooley Joseph Rice, Treasurer Francis Buck Glenys Blacknell Graeme Barker Gary Dykes, from 08/07/2023
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its conveyance adopted 29 December 1961.
Objectives and activities
The maintenance and letting of the Clifton Village Hall; the maintenance of the School House and the management of its tenancy; and the organisation of charitable events.
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
The provision of a venue for the social, cultural, spiritual, political and wellbeing lives of the people of the Clifton Village and the surrounding area; the provision of a house for rent; and the provision of a car park for those using the hall and renting the School House.
Summary of the main achievements during the period
Following the impact of the COVID pandemic the previous 2 years, the Village Hall has been increasingly busy with a wide range of activities involving both regular groups and ad hoc users. The School House has continued to be occupied by the same tenant. Both the Village Hall and the School House have been maintained as required and all annual maintenance has taken place. The Trust took the decision to defer the new development (planning approval was received in September 2020) until 2024 and commissioned an architect to produce technical drawings and to manage the project.
2
The Clifton Village Hall Trust
This new development will provide a much needed new entrance and a new multiuse room, an extended kitchen and improved storage facilities.
The charity’s policy on reserves
The charity has no specific policy with regard to the level of reserves.
Financial Review
We hold a significant sum of money on deposit to fund the development work on the hall later in 2024.
A risk is potential overspend on the forthcoming building project. We are negotiating for a loan agreement to cover any shortfall.
.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ 22/07/2024 Clare Ashton, Trustee
3
Independent examiner’s report to the trustees of The Clifton Village Hall Trust for the year ended 31 December 2023
I report to the trustees on my examination of the accounts of The Clifton Village Hall Trust (the charity) for the year ended 31 December 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records.
-
provided the halls lettings and rentals continue in the same manner the charity has a sustainable business going forward.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ 06/08/2024 John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
4
The Clifton Village Hall Trust Receipts & payments account for the year ended 31 December 2023
| 2022 Total Funds £ Note Receipts 500 Grants & donations 2 614 Fundraising 27146 Rent & room hire 890 Sundry receipts 29150 Total receipts Payments 909 Building, repairs & renewals 1724 Cleaning 470 Independent examination 1319 Insurance 114 Membership & subscriptions 142 Telephones 2723 Utilities 50 NCC rates 124 Consumables - New Development 50 Sundry payments 7625 Total payments 21525 Net receipts/(payments) 96683 Cash funds at start of this period 118208 Cash funds at end of this period |
Village Hall £ - 609 17168 1869 19646 918 1775 420 856 - 146 3528 26 261 9652 - 17582 |
School House £ - - 8500 - 8500 1819 - - 287 - - - - - - - 2106 |
2023 Total Funds £ - 609 25668 1869 |
|---|---|---|---|
| 28146 | |||
| 2737 1775 420 1143 - 146 3528 26 261 9652 - |
|||
| 19688 | |||
| 8458 118208 |
|||
| 126666 |
5
The Clifton Village Hall Trust Statement of assets and liabilities at 31 December 2023
| 2022 £ Cash assets 116728 Bank accounts 1480 Cash in hand 118208 Other monetary assets 76 Debtor - Membership prepayment 76 Assets retained for the charity’s own use Village Hall and School House General equipment Liabilities (444) Creditor - Independent examination fee (444) |
2023 £ 126666 - |
|---|---|
| 126666 | |
| 262 | |
| 262 | |
| (506) | |
| (506) |
These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ 22/07/2024 Joseph Rice, Trustee
6
The Clifton Village Hall Trust Notes to the accounts for the year ended 31 December 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
£
-
3. Trustees’ remuneration
Trustees received no expenses, remuneration or benefits in this period.
4. Glossary of terms
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
7