LEAGUE OF FRIENDS OF THE
ROYAL SOUTH HANTS HOSPITAL
Registered Charity Number 237323
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
| CONTENTS | ||
|---|---|---|
| Pages | ||
| Chairmans Annual Report | 1-2 | |
| Trustees Report | 3-4 | |
| Statement of the Committees | Responsibilities | 5 |
| Independent Examiners Report | 6 | |
| Statement of Financial Activities | 7 | |
| Balance Sheet | 8 | |
| Notes to the financial statements | 9-11 | |
| This page does not form part | of the statutory | accounts |
| Detailed Profit and loss account | 12 |
LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 CHAIRMANS REPORT FOR THE TWELVE MONTHS ENDING SEPTEMBER 2021 (1 of 2)
What a difficult time this year has been for all, who would have thought Covid-19 could cause so many problems.
Since March 2020 life has changed for everyone and we have all tried to pull together to help each other get through some very significant changes in our normal life and routines. We had a three month lockdown from March 2020. Then in July of the same year we were able to open again. Having taken over the role of Chairman from Irene after her retirement, it has been both overwhelming as well as challenging to say the least.
Irene has been a truly wonderful Chairman and even though she is my sister I know that I will have to try very hard to live up to how she looked after everything and everyone at the League of Friends. I will do my very best to continue with the very high standards she set. We all wish her the very best in her retirement, albeit she will assume the role as League of Friends President.
During the ten week period that the shop was closed, Jean, Bev and I visited the wards and staff rooms to give out many of the items we would normally have sold. As the hospital was not treating any Covid-19 patients at that time we felt quite safe under the circumstances.
The patients and staff were very grateful for this and we continued this until all the supplies had been exhausted. When it was safe for the shop to fully re-open, all the necessary Covid-19 procedures had to be carefully followed. Approval was required by the Hospital in order to offer a somewhat reduced service.
Without the help of our volunteers, we would not have been able to re-open the shop. We are particularly grateful to those who did help by coming back to work at such an uncertain time for everyone. We completely understood that not all volunteers would be able or want to come back, due to circumstances of their own at home and with other members of their families.
Those who have not been able to return to work, we send our best regards and hope that if your circumstances change we would welcome you back.
With the small group of volunteers we now have, we have been able to continue to offer a takeaway service between 10am to 4pm on a two shift basis. We continue to be unable to offer to run a trolley service currently but will review this in the future.
We have continued to raise money in the shop with lots of lovely knitted goods, donations of handmade cards and all sorts of other saleable items. This enables us to continue to support the wards and to purchase any equipment that they may need.
Unfortunately we have not managed to arrange any social events during this time, everyone understood that it was obviously for the best. Vouchers were given out to all volunteers for Christmas as a token of appreciation for their hard work and I am sure it will not be long until we are able to get together socially again.
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323
CHAIRMANS REPORT FOR THE TWELVE MONTHS ENDING SEPTEMBER 2021 (2 of 2)
We were able to buy gifts for 60 patients within the Brambles and Fanshawe Wards at Christmas, for which they were very grateful. We have also managed to keep them well stocked with toiletries and other goods throughout the last year and continue to do so. We have asked all departments if they require any equipment to be purchased as sufficient funds are available to do so currently. All requests will be put to the Committee of Trustees and agreed as normal.
Many thanks to Jean Mellor and Bev Holmes for helping me with everything during the year, their help has been invaluable. Similar sentiments go to all the volunteers in the shop for their continued support.
With the continued support from everyone, I feel sure we can continue to support and help the hospital in the coming year.
Finally I would like to thank everyone for embracing the new technology that we installed this year for card payments and hope it has been proven to be a help and benefit. Thank you for your positive attitude towards this.
No doubt we will face more challenges in the year ahead, however I am entirely confident we will overcome anything put in front of us and move forward
Anne Llewellyn --------------------------------------------
12/01/2022 Date------------------------------------------
Mrs Anne Llewellyn - Chairman
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2021
The Trustees present their report together with the financial statements of the Charity for the year ended 31[st] March 2020. The Committees responsibilities for these financial statements are set out on page 4.
Legal and Administrative Information
The League of friends of the Royal South Hants Hospital is a registered charity, number 237323
The principal address is Brintons Terrace St. Mary’s Road Southampton Hampshire SO14 0YD
The Charity is an unincorporated association and its governing document is the Constitution. The Trustees who served during the year ended 31[st] March 2020 were as follows
Mrs Anne Llewellyn Chairman Mrs Jean Mellor Vice Chairman Mrs Beverly Holmes Secretary Mrs Sue Lampard Treasurer (appointed 18/10/2020) Mrs Iris Pollock Stores Mrs Tina Mentor Trolley Co-ordinator Mrs Margaret Triggs (retired 01/04/2020) Mrs Pam Matthews (retired 02/10/2020) Mr Robert Taylor Heather Cogan Sales and donations (appointed 18/10/2020) Anita Burrow (appointed 18/10/2020)
One third of the members of the Committee retires by rotation each year and are re-elected or replaced at the Annual General meeting of the members.
The operation of the management of the League is in the hands of the Committee
The League makes use of the services of the following Bankers HSBC Bank Plc 156 High Street Southampton SO14 2NZ Independent Martin Young Examiners 90 Sherbourne Drive Salisbury Southampton SP4 6GA
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2021 (Continued)
Auditors
A motion will be put forward at the Annual General Meeting to reappoint Martin Young as accountants and Independent Examiners
Objects
The objectives of the League are as follows:
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1) To mobilise, encourage, foster and maintain the interest of the public in the patients and in the support of the work for the Royal South Hants Hospital by means of voluntary service.
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2) To raise funds for the benefits of the patients and nursing staff of the Hospital
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3) To co-operate with all other bodies for the benefit of the Hospital service
The principle policy for the achievement of the first two objectives is the operation of coffee shop at the Hospital. This policy has not changed from previous years.
Powers
For the purpose of carrying out the above objectives, the League has the following powers.
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To mobilise, encourage, foster and maintain the interest of the public by means of voluntary service or otherwise for the benefit of the patients and all staff of the Royal South Hants Hospital.
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To recruit and to assist in the recruitment of voluntary workers in and for the Hospital
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To raise funds and to invite and receive contributions from any persons or organisations whatsoever by way of subscription, donation or otherwise.
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To take and accept gifts of property, whether subject to any special trust or not, for the object of the League
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To supplement the service provided by the Royal South Hants Hospital for the health, welfare and comfort of the patients therein, by the provision of facilities, buildings and equipment which may be required for the treatment of such patients and for the efficient running of the hospital
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To provide or assist in the provision of amenities in the Royal South Hants Hospital for patients and staff including the provision and running of Hospital Shops
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To undertake and execute any charitable trust
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To assist with the establishment of New Leagues and to foster co-operation and intercommunication between Leagues, other charitable institutions, Local authorities, Hospital Authorities, and National Health Service Authorities.
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To do all such things as are necessary for the attainment of the above Objects.
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 STATEMENT OF THE COMMITTEE’S RESPONSIBILITIES FOR THE FINANCIAL STATEMENTS
The purpose of this statement is to distinguish the Committee’s responsibilities for the financial statements from those of the accountants as stated in their report.
The Charities Act 2011 requires the Committee to keep proper books of account with respect to the affairs of the charity, and to prepare financial statements for each accounting period consisting of an Income and Expenditure Account and a Balance Sheet. The Committee is also responsible for safeguarding the charity assets, and hence for taking reasonable steps for the prevention and detection of error, fraud, and other irregularities.
In the preparation of the financial statements, the committee is expected to;
Select suitable accounting policies and apply them consistently, making judgements and estimates that are reasonable and prudent.
Follow the recommendations of the Charity Commission and of the accounting profession with regard to the form and content of the financial statements, or disclose and explain any departures from.
Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will be able to continue to meet its objectives
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES
I report on the accounts of the charity which are set out on pages 7 to 11 which have been prepared under the accounting policies set out on page 9
Respective responsibilities of the trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act:; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Martin Young Accountants 90 Sherbourne Drive Old Sarum Salisbury SP4 6GA
Date -------------------------------------------
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2021
| Note | 2021 | 2020 | |
|---|---|---|---|
| £ | £ | ||
| Incoming Resources | |||
| Donations,legacies and similar receipts | |||
| Donations and legacies | 1481 | 12269 | |
| Activities in furtherance of the charity's | objects | ||
| Incoming resources from shop sales | 2 | 33178 | 189075 |
| Fundraising income | - | 250 | |
| ---------- | ---------- | ||
| 34659 | 201594 | ||
| Investment income | |||
| Interest on money market deposits | 1648 | 1700 | |
| ---------- | ---------- | ||
| Total Incoming Resources | 36307 | 203294 | |
| ---------- | ---------- | ||
| Charitable expenditure | |||
| Costs of activities in furtherance of the charity's objects | |||
| Patient amenities | 31489 | 48895 | |
| Costs of shop goods sold | 2 | 21907 | 114293 |
| Support costs | 2 | 3598 | 16273 |
| Management and administration costs | 3 | 5133 | 9309 |
| ---------- | ---------- | ||
| Total charitable expenditure | 62127 | 188770 | |
| ---------- | ---------- | ||
| Total Resources Expended | 62127 | 188770 | |
| ---------- | ---------- | ||
| Net Expended Resources | (25820) | 14524 | |
| Fund balance at 1st April 2020 | 428599 | 414075 | |
| ------------ | ----------- | ||
| Fund balance at 31st March 2021 | 402779 | 428599 | |
| ------------ | ------------ |
The Statement of Financial activities contains all the gains and losses recognised in the current and preceding years
The only movement in the Charity's funds is the transfer of Net Resources expended shown above
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL
Registered Charity Number 237323 BALANCE SHEET AT 31ST MARCH 2021
| Note | 2020 | 2019 | |
|---|---|---|---|
| £ | £ | ||
| Fixed Assets | |||
| Tangible Assets | 4 | 1441 | 1695 |
| Current Assets | |||
| Cash at bank and in hand | 345330 | 260774 | |
| Cash on deposit | 57944 | 172026 | |
| Stock per valuation | 1926 | 2200 | |
| ---------- | ---------- | ||
| 405200 | 435000 | ||
| ---------- | ---------- | ||
| Current Liabilities | |||
| Trade creditors and accruals | 6 | 3862 | 8096 |
| ---------- | ---------- | ||
| Net Current Assets | 401338 | 426904 | |
| ---------- | ---------- | ||
| Total Net Assets | 402779 | 428599 | |
| ---------- | ---------- | ||
| Funds | |||
| General Reserve | 402779 | 428599 | |
| ---------- | ---------- | ||
| 12th January 2021 |
These financial statements were approved by the Committee on ----------------------------
Mrs Anne Llewellyn Mrs Sue Lampard ---------------------------------------------------------------------------- Chairman Treasurer
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
1 Accounting Policies
a) Basis of Accounting
The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP 2005), issued in May 2008, UK Accounting Standards and the Charities Act 2011
b) Fixed Assets
Expenditure on major assets is capitalised and depreciated over their expected useful lives at the following rates:
Trading Assets
Fixtures and Fittings 15% on net book value Equipment 15% on net book value Alterations to Coffee Shop 15% on net book value
All the fixed assets are held for use in direct charitable activities
c) Stock
Stock used in trading are valued at the lower of cost and net realisable value
d) Incoming resources
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. In accordance with this policy, legacies are included when the charity is advised that payment will be made and the amount can be quantified
Resources expended
Expenditure is accounted for on an accruals basis.
Amounts payable in respect of 'Patient amenities' are included when paid by the Committee.
Support costs represent the costs involved in the running of the shops and trolleys and charity generally
Management and administrative costs represent costs incurred in respect of audit and compliance with statutory requirements
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL
Registered Charirty Number 237323
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (Continued)
| 2) | 2021 2020 £ £ Trading Income from Charitable Objectives Sales to patients and visitors 33178 189075 Less: Cost of Sales (21907) (114293) -------- -------- Gross profit 34.8% (2020 39.6%) 11271 74782 Less Support costs Repairs and renewals 544 6578 Depreciation 254 298 Stationery, printing and postages 873 1389 Insurance - 656 Travel and mileage 444 4948 Miscellaneous 1483 2404 -------- -------- Total costs 3598 16273 -------- -------- Net Profit for the year before management fees 7673 58509 ===== ===== |
2020 |
|---|---|---|
There was no paid employees during the year.
No charge is made by the hospital for the space occupied by the Leagues facilities or to the volunteers who operate the facities
| 3) | Management and Administration | 2021 | 2020 |
|---|---|---|---|
| £ | £ | ||
| Bank charges | 361 | 1915 | |
| Audit, accountancy and book-keeping | 4772 | 7394 | |
| ---------- | ---------- | ||
| 5133 | 9309 | ||
| ---------- | ---------- |
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 (Continued)
| Fixtures & 4 Tangible Fixed Assets Office £ Cost At 1st April 2020 and 31st March 2021 2238 -------- Depreciation At 1st April 2020 2157 Charge for the year 12 -------- At 31st March 2021 2169 ===== Net Book Value At 31st March 2021 69 ===== 5 Debtors Prepayments 6 Creditors falling due within one year Trade creditors Accruals VAT Payable |
Equipment | Shop Alterations £ 22682 -------- 21637 157 -------- 21794 ===== 888 ===== 2021 £ - -------- 2021 £ 1669 2075 118 -------- 3862 -------- |
Total £ 32473 -------- 30778 254 -------- 31032 ===== 1441 ===== 2020 £ - -------- 2020 £ 3980 3350 766 -------- 8096 -------- |
Total £ 32473 -------- 30778 254 -------- 31032 ===== 1441 ===== 2020 £ - -------- 2020 £ 3980 3350 766 -------- 8096 -------- |
|---|---|---|---|---|
| £ 7553 -------- 6984 85 -------- 7069 ===== 484 ===== |
||||
| £ - ------- 2020 |
||||
| £ 3980 3350 766 ------- 8096 ------- |
7 Related Party Disclosures
Control
Throughout the year, the charity was controlled ultimately by its members who meet annually at the Annual General Meeting. The Executive Committee elected by the members governs the affairs of the charity between Annual General Meetings
Transactions
No remuneration was paid to any trustee during the year.
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LEAGUE OF FRIENDS OF THE ROYAL SOUTH HANTS HOSPITAL Registered Charity Number 237323 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Trading Income | ||||
| Coffee shop sales | 33178 | 189075 | ||
| Cost of Sales | ||||
| Purchases (stock adjusted) | 21907 | 114293 | ||
| ---------- | ---------- | |||
| Gross Profit 34.0% (2020 39.6%) | 11271 | 74782 | ||
| Other Income (per schedule below) | 3129 | 14219 | ||
| ---------- | ---------- | |||
| 14400 | 89001 | |||
| Overheads | ||||
| Stationery and postages | 873 | 1389 | ||
| Insurances | - | 656 | ||
| Repairs and renewals | 544 | 6578 | ||
| Cleaning materials | 20 | 131 | ||
| Travelling and mileage | 444 | 4948 | ||
| Book-keeping and accountancy | 4772 | 7394 | ||
| Bank charges | 361 | 1915 | ||
| Stock taking fees | 60 | - | ||
| Xmas lunch & volunteer gifts | 1090 | 1996 | ||
| Miscellaneous expenses | 313 | 277 | ||
| Depreciation | 254 | 298 | ||
| ---------- | 8731 | ---------- | 25582 | |
| ---------- | ---------- | |||
| Net Profit | 5669 | 63419 | ||
| Less: | ||||
| Patients amenities | (31489) | (48895) | ||
| ---------- | ---------- | |||
| Surplus/(deficit) for the year | (25820) | 14524 | ||
| ---------- | ---------- | |||
| Other Income | ||||
| Donations and legacies | 1481 | 12269 | ||
| Xmas lunch | - | 250 | ||
| Interest received | 1648 | 1700 | ||
| ---------- | ---------- | |||
| 3129 | 14219 | |||
| ---------- | ---------- |
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