Charity rogistration number 237267 SOCIETY OF FRIENDS - CHARNEY MANOR ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 SOCIETY OF FRIENDS - CHARNEY MANOR LEGAL AND ADMINISTRATIVE INFORMATION Trustee$ Deborah Amwsmith Nigel Braithwaite Jill Green Catherine Hiniard (Recording Clerf() Stewart Jeffrey IPresi¢Jing Clerk) Robert Kyte (Treasurer- appointed 27th May 20211 Katharine Nicholas (Appointed 27th May 2021) Peter Wilkinson Charlty numbor 237267 Independent examiner Critchleys Audit LLP Beaver HoLtse 23-38 Hythe Bridge Street Oxford Oxfordshire OX12EP SOCIETY OF FRIENDS - CHARNEY MANOR CONTENTS Page Trustees, report Independent examinerfs rep(wt Statement of financral activitie5 Balance sheet Notes to the financial statements 9-17 SOCIETY OF FRIENDS . CHARNEY MANOR TRUSTEES, REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 The trustees present their annud report and financial statements for th& year ended 31 December 2021. Chamey Manor was pfaced al the disposal of Friends Trusts Limited for use by the Religious Society of Friends by Henry & Lucy Gillett in a declaration of Trust dated 21 January 1949. Subsequently a scheme for Chamey Manor, including the appointment of Iruslees, was sealed by the Charity Commissionets on 12 July 1985 under charity reference 237267. Ownership was transferred lo London Yearfy Meeting, the goveming body of the Rdigious Society of Friends. On 4 May 1999 the Charity Commissioners amended the governing document for Chamey Manor which involved the appointment of new trustees. Ownership has been tranSfer￿d from Britain Yearly Meeting, successors lo London Yeady hleelirig, lo the new twslees as the goveming body for Chamey Manor. Charney Manor has accordingly now been induded as an asset on the balan￿ sheet. The financial slalemenls have been prepared in accordance with the accounting pdicies sel out in note 1 to the financial stslemenls and comply with the charitys goveming documenL the chari￿es Act 2011 and 'A¢counting and Reporting by Charities- Statement of Recommended Practice appliCa￿e to charities preparing their accounts in Bccordance wtlh the Financial Reporting Stsndard appli¢able in the UK and Republic of Ireland (FRS 1021. (effective 1 January 2019). ObJectlve$ and activities The land and building5 are to be used for such religious and other charitable pu￿OSe$ of the Religious Society of Friends as the Managing Trustees think fit and in particularas a venue lorconferences, lectures and othereducational purposes. The tnJ5tees have paid due regard to guidance issued by the Charity ComrTussion in deciding what aclivilies the charity should undertake. A¢hievements and pgrforniance The primary activity of Chamey Manor is as a residential Conference and Retreat Centre. Programmes are organised lo explore these and other relevant areas.. Approaches to prayer and the Bible Personal relationships as a path lo spiritual gr￿￿h Interfaith dialogue Con¢em for the wortd Aspects of the arts Aspects of the sciences During 2021 other church and faith groups used the Manor on several occasions and there were 81s0 booknngs for arts and spirilual development events. Other bookings were related lo e(lucation and training and other charilies, and the NHS used the Manor for management and staff training. However. due to the Cowd 19 pandemic Chamey had to close from 5th January 2021 until the 17th May 2021 a period of dosure reflected in the Accounts. Pandemi¢ procedures arKI proc6sses were put in place priorto I￿pening. The Manor remained open and operational for the remainder of 2021 but Covid continued lo have a daM￿En￿g effect on am course and conference attendance and 8ed and Breakfast bookings. SOCIETY OF FRIENDS- CHARNEY MANOR TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021 Due to Covid closure5 and interest. neady all planned Quaker courses h*J to be cancelled during 2021. An additional large and well-ventilated marquee purchased in 2020 continued to be used as and when required to SUPFK)rt conference and residential courses that conlinued lo soctally distance. However. in late Decemberthe marquee was blown down in a violant stomi and had to be re-Èrecled. During 2021 the Manor acquired a Premises ￿cenCe to sell alcohol at specified times although this is yel to be implemented. Trustees Two new Trustees were appointed on May 27th after an inductlon that induded attending a Twstees Meeting.. K8therille Nicholas and Robert Kyte. The18tter sutzeeded Brian Morphy a5 Treasurer, who completed a term of office of 12 months Tha total number of Trustees increased therefore from seven to eight, and mel eight limes as a tr¥Jdy in 2021. receiving regular reports fiom the Chamey man￿ Manager Gill Peaston. Publlc Benefit The Trustees are mindful of their duty to ensure Ihal the charty's activities exist for the public benefiL They have considered Charity Commission guidance. and are satisfied that the perfomiance and achievemen15 of Ihg Charity during the year, as oullined below, are consistent with this duty. The series of Quaker Guided Retreats arranged by the Trustees and most of the ￿treats and conference5 organised by other groups (apart from Ihose reslricled lo paiticul8r congregations) are open to all and are advertised as such. We are especially pleased to have had our facilities used by groups who promote peace conffict resolution in both national and intemalional contexts. Re$lri¢tions to th8 building As a Grade 1 listed building there are strict regulations which do allow alterations lo the fabric of the Manor building. We are not, for example, pemiitted to install a lift to facilitate access by disabled petsons to meetings in the 13th century Solar on the 1st Iloor in the Manor. We do however have a number of bedrooms on the ground Iloor. Maintenance of the property Regular work lo maintain the fabric of the Manor and assoaated buildings was carrted out The grounds. gardens and lawns are in g(k)d order and much appreciated by the folk attending the conferences retreats. Assets The buildings are.. The Manor House, including the So18rand Undercroft d8ting from the 13th ￿ntUry, the Manor Bam converted into a main ¢onferenc¢ facility, the Vokins building which contsins residenbal accommodalion and the Gilletts Cottage for adrjilional accommodation for residential retreats or hired by families or self-calering groups. On 2 May 2000 the buildings were professionally valued. on an existing use basis. The balance sheet records the value of building developments and accumulated depreciation. In 1987 the s￿Iety received a bequest from the estate of Winifred Potterforthe charrlable purposes of Charney Manor. The capital is held as a designated fund with the incorne applied as revenue for general purposes. Insurance values. on a retAacemenl basis, with the Ansvar Insurance Company are.. - Buildings £9,334,453 Contents £452,335 SOCIETY OF FRIENDS- CHARNEY MANOR TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021 Outlook and subsequent events While we had budgeted for 2021 to have similar income and expenditure as in 2019 (before the Covid 19 pandemic) the relL3rn to lockdown in early January until May the 17th reduced activities considerably. However. groups planning to come to Chamey postponed, rather than ￿anCelled, their visits and interest ￿MainS positive. The Gov8rnment futlough scheme, whereby 80% of salaries of retsined staff are paid. tapering down to 30% by Seplernberwhen the scheme came to an end. We recewed small business grants from our local authority which have helped lo sustain our Conference Cenlre. A legacy of £10.000 was left to Chamey from Celia Judith Chander. In response to the exceptional costs of Covid 19 the borrowing from 8arclays Bank under the Bouncg Bad( loan scheme. £50,000, and selling two fixed term investments, abcmjt £25.000, have underpinned Chamey's cashflow. We confinue to maintain thg Manor and th& grounds lo ensure that a gwd standard is kept throughout. Financial ravlow The results forth8 yearshow a net income of£427.120 and a net expenditure of£400.706 giving an operating surplus of £26.414 {2020.' deficit of £59.0421 before investment gains and105se5. The operating surplus before depreciation of buildings. which is not a cash cost for the charity. was £59,988 12020.. deficit of £25.4681. Both income and expenditure have InC￿aSed this year, compared with 2020, as the effects of the Cowd 19 pandemic began lo redu￿. Staff salaries have been maintained with the support of furlough payments and all members of staff have been retalned. The Trustees consider that the reserves remain adequate lo Charney IAanoffs needs and in view of our anticipated activitFes the accounts are prepared on a going cOn￿M basis. Resèrves Policy 11 is the policy of the Twslees lo maintain a balan￿ on unreslricled funds equivalent lo a minimum of befvveen three and six months unreslricled expenditure. This has helped us to remain soivenl when Chamey Manor had to close in compliance with the Govemment's policy in combating the coronavinjs pandemic. Unreslrlcled and undesignated funds al 31 December 2021 were £1.310.851. Investmant policy As Quaker Trustees we follow a similar modorate-risk ethical strategy investment policy lo that of Brilish Yearfy Meeting Truslees and Friends Trusts Limited, the central finance b(Klies ol Britain Ye8dy Meeting. Support from Charltable Trusts Chamey Manor continues lo receive donallons in support of its work from other parts of the Religious Society of Friends in Britain. This is of great benefit 8llhough this is not considered material within the context of th&se accounts. The Jen8pher Gillett Tnjst continues to provide financial support to Chamey Manor which trustees gr*efully acknowledge. SOCIETY OF FRIENDS - CHARNEY MANOR TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2021 Structure, govèrnan¢e and management Chamey Manor Trustees mel on eight occasions durfng the yearto receive reports from the Manager, the Treasurer. the Propety Sub