``` SOCIETY OF FRIENDS – CHARNEY MANOR ``` ``` (Registered Charity Number 237267) ``` ``` FINANCIAL STATEMENTS ``` ``` FOR THE YEAR ENDED 31 DECEMBER 2020 ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 1. ``` ## **`TRUSTEES REPORT`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`History`** ``` Charney Manor was placed at the disposal of Friends Trusts Limited for use by the Religious Society ``` ``` Subsequently a scheme for Charney Manor, including the appointment of trustees, was sealed by the Charity Commissioners on 12 July 1985 under charity reference 237267. Ownership was transferred to London Yearly Meeting, the governing body of the Religious Society of Friends. ``` ``` On 4 May 1999 the Charity Commissioners amended the governing document for Charney Manor which involved the appointment of new trustees. Ownership has been transferred from Britain Yearly Meeting, successors to London Yearly Meeting, to the new trustees as the governing body for Charney Manor. Charney Manor has accordingly now been included as an asset on the balance sheet. ``` ## **`Trustees`** ``` Trustees are appointed by Trustees on the recommendation of its nominations sub-committee. The Nominations Sub-Committee ensures that prospective trustees are conversant with the responsibilities involved. From December 2012, with the agreement of Quaker Life Central Committee and the Charity Commissioners, the responsibility for finding and appointing Trustees has reverted to the Trustees of Charney Manor. ``` ``` The following served as trustees during 2020:- Deborah Arrowsmith (from 18 June 2020) Ron Barden - Treasurer (to 8 September 2020) Nigel Braithwaite Philip Brown (to 18 June 2020) Tessa Brown (to 30 December 2020) Jill Green Catherine Hilliard Stewart Jeffrey - Clerk Brian Morphy – Treasurer (from 24 March 2020) Barney Rosedale (to 18 June 2020) Ruth Whitehouse (to 18 June 2020) Peter Wilkinson (from 18 June 2020) ``` ``` Custodian Trustee: ``` ``` Friends Trusts Limited 173-177 Euston Road London NW1 2BJ ``` ``` Insurance: Ansvar Insurance 31 St Leonards Road Eastbourne BN21 3UR ``` ``` Solicitors: ``` ``` Manches and Co 3 Worcester Street Oxford ``` ``` Bankers: Barclays Plc 17 Market Place Wantage Oxon ``` ## **`Independent Examiner`** ``` David Stephens BA FCCA Chartered Certified Accountant 13 Newlands Road Tunbridge Wells. Kent TN4 9AS ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 2. ``` ## **`TRUSTEES REPORT (continued)`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`Objects`** ``` The land and buildings are to be used for such religious and other charitable purposes of the Religious Society of Friends as the Managing Trustees think fit and in particular as a venue for conferences, lectures and other educational purposes. ``` ## **`Activities`** ``` The primary activity of Charney Manor is as a residential Conference and Retreat Centre. Programmes are organised to explore these and other relevant areas: ``` - ฀ `Approaches to prayer and the Bible` - `•` ฀ `Personal relationships as a path to spiritual growth •` ฀ `Interfaith dialogue •` ฀ `Concern for the world •` ฀ `Aspects of the arts` ``` During 2020 other church and faith groups used the Manor on a number of occasions and there were also bookings for arts and spiritual development events. Other bookings were related to education and training and other charities chose the Manor for management and staff training. However, due to the Covid 19 pandemic Charney had to close from 23rd March to early September and again from November to early December. ``` ``` Except for “The Wonder of Trees” from 13th. to 15th. March all Quaker courses had to be cancelled. Pandemic processes and guidelines were set in place prior to reopening in September. An additional marquee was purchased to enable social distancing for conference guests in addition to a marquee set up for catering. ``` ``` The curtailment of activities is reflected in the reduction of income from £453,671 in 2019 to £291,200 in 2020. ``` ``` On 24th March the Trustees decided an amendment to the constitution so that two thirds of the Trustees at any one time must be Members of the Society of Friends or Attenders in good standing. During the year three Trustees were appointed after an induction that included attending a Trustees’ Meeting: Brian Morphy, Deborah Arrowsmith and Peter Wilkinson. During the year four Trustees completed valued service: Ron Barden, Tessa Brown, Ruth Whitehouse and Barney Rosedale. ``` ## **`Public Benefit`** ``` The Trustees are mindful of their duty to ensure that the charity’s activities exist for the public benefit. They have considered Charity Commission guidance, and are satisfied that the performance and achievements of the charity during the year, as outlined below, are consistent with this duty. The series of Quaker Guided Retreats arranged by the Trustees and most of the retreats and conferences organised by other groups (apart from those restricted to particular congregations) are open to all and are advertised as such. Charney Manor hosts weekend gatherings organised by Quaker Quest for people who have made enquiries about Quakerism or are considering applying for membership of the Society of Friends. We are especially pleased to have had our facilities used by groups who promote peace and conflict resolution in both national and international contexts. ``` ## **`Restrictions to the building`** ``` As a Grade 1 listed building there are strict regulations which do not allow alterations to the fabric of the Manor building. We are not, for example, permitted to install a lift to facilitate access by disabled persons to meetings in the 13th century Solar on the 1st floor in the Manor. ``` ## **`Maintenance of the property`** ``` Regular work to maintain the fabric of the Manor and associated buildings was carried out. The grounds, gardens and lawns are in good order and much appreciated by the folk attending the conferences and retreats. ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 3. ``` ## **`TRUSTEES REPORT (continued)`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`Assets`** ``` The buildings are: The Manor House, including the Solar and Undercroft dating from the 13th century, the Manor Barn converted into a main conference facility, the Vokins building which contains residential accommodation and the Gilletts Cottage for family and self-catering groups. On 2 May 2000 the buildings were professionally valued, on an existing use basis. The balance sheet records the value of building developments and accumulated depreciation. ``` ``` In 1987 the Society received a bequest from the estate of Winifred Potter for the charitable purposes of Charney Manor. The capital is held as a designated fund with the income applied as revenue for general purposes. ``` ``` Insurance values, on a replacement basis, with the Congregational and General Insurance plc are:- Buildings £7,291,840 Contents £414,952 ``` ## **`Management`** ``` Charney Manor Trustees met on eight occasions during the year to receive reports from the Manager, the Treasurer, and from its Property Sub-committee on the progress of the maintenance work. ``` ``` Policy decisions were taken by the Trustees according to Quaker practice by minutes drawn up and agreed by those present during their meetings. Implementation of the policies was delegated to the Manager and her team supported by sub-committees of the trustee body, presently the Property Sub-committee and a Staffing Sub-committee. ``` ``` The property of Charney Manor and its investments are held by in Friends Trusts Limited as the Custodian Trustee. ``` ## **`Staff`** ``` Gill Peaston is the non-resident manager in charge of the operation of Charney Manor and reports directly to the Trustee body. She is assisted by a staff of 15 people including an Assistant Manager, an Office Assistant; and a Resident Warden is also available to help with general duties. ``` ## **`Outlook and subsequent events`** ``` While we had budgeted for 2021 to have similar income and expenditure as in 2019 the return to lockdown in early January and later extension to May 21st will reduce activities very considerably. However, groups planning to come to Charney have postponed, rather than cancelled, their visits and interest remains positive. The Government furlough scheme, whereby 80% of salaries of retained staff are paid, and grants from our local authority have sustained our Conference Centre. Timely grants from Oxford and Swindon Area Meeting, £10,000, and Burford Local Meeting, £2000, made in response to the exceptional costs of Covid 19 together with borrowing from Barclays Bank under the BounceBack loan scheme, £50,000, and selling two fixed term investments, about £25000, have underpinned Charney’s cashflow. ``` ``` We continue to maintain the Manor and the grounds to ensure that a good standard is kept throughout. ``` ## **`Investment policy`** ``` As Quaker Trustees we follow a similar moderate-risk ethical strategy investment policy to that of British Yearly Meeting Trustees and Friends Trusts Limited, the central finance bodies of Britain Yearly Meeting. ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 4. ``` ## **`TRUSTEES REPORT (continued)`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`Financial review`** ``` The results for the year show net outgoing resources of £64,042 (2019: £45,574) before investment gains and losses and exceptional item. Incoming resources of £291,200 (2019: £453,671) show a decrease on last year, due to greatly reduced activity because of the coronavirus pandemic. Expenditure has decreased this year, due to greatly reduced activity, and a decrease in repair costs. Staff salaries have been maintained with the support of furlough payments. ``` ``` The Trustees consider that the reserves remain adequate to Charney Manor’s needs and in view of our anticipated activities the Accounts are prepared on a going concern basis. ``` ## **`Reserves Policy`** ``` It is the policy of the Trustees to maintain a balance on unrestricted funds equivalent to three to six months unrestricted expenditure. This has helped us to remain solvent since having to close down Charney Manor in compliance with the Government’s policy in combating the coronavirus pandemic. ``` ## **`Support from Charitable Trusts`** ``` Charney Manor continues to receive donations in support of its work from other parts of the Religious Society of Friends in Britain. This is of great benefit although this is not considered material within the context of these accounts. ``` ``` The Jenepher Gillett Trust continues to support the Bursary Fund and the cost of promoting our Quaker Guided Retreats. ``` ``` On behalf of the Trustees ``` ``` S Jeffrey ``` ``` ----------------------- 27th. May 2021 Stewart Jeffrey (Clerk) ``` ``` 5. ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR ``` ## **`INDEPENDENT EXAMINER’S REPORT ON THE UNAUDITED FINANCIAL STATEMENTS`** ## **`TO THE TRUSTEES OF THE SOCIETY OF FRIENDS - CHARNEY MANOR`** ``` I report on the financial statements of the Society of Friends – Charney Manor for the year ended 31 December 2020, in respect of an examination carried out under section 145 of the Charities Act 2011. ``` ## _`Respective responsibilities of trustees and examiner`_ ``` The trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the Act) and that an independent examination is needed. ``` ``` Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: ``` - `- examine the accounts under section 145 of the Act;` - `- follow the procedures laid down in the General Directions given by the Charity Commission under section 145 of the Act; and` - `- state whether particular matters have come to my attention.` ## _`Basis of independent examiner’s report`_ ``` An examination includes a review of the accounting records kept by ``` ``` the charity and a comparison of the accounts presented with those records. It also ``` ## _`Independent examiner’s statement`_ ``` In connection with my examination, no matter has come to my attention: ``` ``` (1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the Act; and to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or ``` ``` (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ``` ``` D Stephens 31 May 2021 ``` ``` .................................... ....................... David Stephens BA FCCA Dated Chartered Certified Accountant 13 Newlands Road Tunbridge Wells Kent TN4 9AS. ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 6. ``` ## **`STATEMENT OF FINANCIAL ACTIVITIES`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ``` Desig- Unres- Total Desig- Unres- 2019 nated tricted nated tricted Funds Funds Funds Funds Notes £ £ £ £ £ £ INCOMING RESOURCES Income & endowments from: Donations & legacies 4 - 52,100 52,100 - 15,130 15,130 Investments - 826 826 - 961 961 Charitable activities 3 - 152,429 152,429 - 434,990 434,990 HMRC Furlough (2020) - 85,845 85,845 - 2,590 2,590 _____ _______ _______ _____ _______ _______ Total Incoming Resources - 291,200 291,200- 453,671 453,671 RESOURCES EXPENDED Charitable activities Conference expenses 5 - 337,211 337,211 - 479,267 479,267 Quaker course costs 7 - 9,868 9,868 - 10,838 10,838 Governance 8 _ - 8,163 _ 8,163- 9,140 _ 9,140 Total Resources Expended - 355,242 355,242- 499,245 499,245 Net(Outgoing)Resources - ( 64,042) ( 64,042) - (45,574) (45,574) Investment gains/(losses)10 (13,273) - ( 13,273) 52,058 - 52,058 ______ ______ _______ ______ ______ ______ Net Movement in Funds (13,273) ( 64,042) ( 77,315) 52,058 (45,574) 6,484 Exceptional Item 18 - 5,000 5,000 - (11,858) (11,858) FUND BALANCES B/FORWARD 373,834 1,343,479 1,717,313 321,776 1,400,911 1,722,687 _______ _________ _________ _______ _________ _________ FUND BALANCES C/FORWARD 360,561 1,284,437 1,644,998 373,834 1,343,479 1,717,313 _______ _________ _________ _______ _________ _________ ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 7. ``` ## **`BALANCE SHEET`** ``` AT 31 DECEMBER 2020 2019 Notes £ £ FIXED ASSETS Tangible Assets 9 1,385,981 1,420,955 Investments 10 285,865 299,138 _________ _________ 1,671,846 1,720,093 CURRENT ASSETS Stock 2,800 3,150 Debtors 11 4,171 17,199 Cash at bank & in hand 96,001 111,567 _______ ________ 102,972 131,916 CREDITORS: Amounts Falling Due Within One Year 12 ( 66,566) ( 75,806) _______ ________ NET CURRENT ASSETS 36,406 56,110 _______ ________ CREDITOR: Amounts Falling Due More than One Year 17 ( 63,254) ( 58,890) _________ _________ TOTAL ASSETS £ 1,644,998 £ 1,717,313 _________ _________ Unrestricted funds 13 1,644,998 1,717,313 Total funds £ 1,644,998 £ 1,717,313 _________ _________ ``` ``` In preparing these financial statements as trustees we hereby confirm: ``` ``` (a) that for the year in question the trust was entitled to the exemption conferred by section 145 of the Charities Act 2011 and ``` ``` (b) we acknowledge our responsibilities for: ``` ``` maintaining proper accounting records and for preparing accounts which have been prepared in accordance with the Charities Act 2011. ``` ``` B Morphy 27 May 2021 .......................... .......................... Brian Morphy (Treasurer) Dated ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 8. ``` ## **`NOTES TO THE ACCOUNTS`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`1. Basis of preparation`** ``` These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. These accounts have been prepared in accordance with: ``` ``` the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and with the Charities Act 2011. ``` ## **`2. Accounting policies`** ``` a) Incoming resources are generally recognised on a receivable basis and are reported gross of related expenditure, where the amounts are reasonably certain and when there is adequate certainty of receipt. ``` ``` The following policies are applied to particular categories of income: ``` - ฀ `Dividends and interest are accounted for when received and are included in the accounts inclusive of recoverable tax.` - ฀ `All grants and voluntary income are accounted for gross when receivable, as long as they are capable of financial measurement.` - ฀ `Legacies and donations are accounted for when receipt is probable.` ``` b) Resources expended are accounted for gross, and when incurred they are classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources: ``` - ฀ `Charitable expenditure comprises direct expenditure` - ฀ `Governance costs include those costs, such as independent examiner’s fees, associated with constitutional and statutory requirements.` - `c) Fixed assets are included at cost. Small items are written off in year of purchase.` ``` d) Depreciation is provided to write off the cost of all fixed assets over their anticipated useful lives. It is calculated at the following rates: ``` ``` Equipment 33.3% straight line Motor Vehicle 25% straight line Buildings Land Nil ``` ``` Charney Manor is a Grade 1 listed building and the trustees are committed to ensuring that it is maintained in good order for the future. ``` ``` e) Investments are included in the accounts at market value at the balance sheet date. Gains or losses arising on revaluation in market value are charged or credited in the Statement of Financial Activities as they arise. ``` ``` f) Stock is valued at the lower of cost or net realisable value. ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 9. ``` ## **`NOTES TO THE ACCOUNTS`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ``` g) Designated funds are amounts that have been set aside at the discretion of the trustees for a specific, but not legally binding, purpose. ``` ``` h) Money purchase pension scheme contributions are charged to the Statement of Financial Activities as they become payable in accordance with the rules of the scheme. Contributions, including additional contributions, totalling £13,179 were made during the year (2019: £14,401). ``` ``` i) Creditors are measured at settlement amounts less any trade discounts. ``` ``` j) Debtors are measured at settlement amount after any trade discounts. ``` ``` 2020 2019 3 Charitable Activities £ £ Accommodation 132,586 369,140 Gilletts Barn 17,982 29,485 Quaker courses 883 16,317 Quaker meetings and other income 978 20,048 _______ _______ £ 152,429 £ 434,990 4Donations and Legacies Donations & gifts 27,100 15,130 Legacies - - Grants 25,000- £ 52,100 £ 15,130 5 Attributable conference expenses Salaries and wages 192,479 220,263 Food 14,780 44,643 Housekeeping and laundry 7,388 15,409 Rates 2,179 7,098 Insurance 11,014 10,886 Light and heat 25,623 30,748 Repairs and replacements (see note 6) 24,512 64,019 Garden upkeep 2,793 3,266 Printing, postage, stationery, telephone & computer 9,421 12,766 Travel and transport 549 1,781 Miscellaneous 5,103 3,156 Bursaries 44 841 Depreciation 34,974 34,974 Items for resale 144 1,407 Staff training 1,145 1,619 Advertising 5,031 8,568 Bookings & conference expenses 32 17,823 _______ _______ £ 337,211 £ 479,267 ``` ``` SOCIETY OF FRIENDS – CHARNEY MANOR 10. ``` ## **`NOTES TO THE ACCOUNTS`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ``` 6 Repairs and replacements £ £ Electrical 2,362 2,842 Plumbing 222 18,553 Other services and maintenance 2,680 7,687 Decorating, building and walls 601 5,687 Fire and safety precautions 3,511 3,525 Quinquennial 13,862 21,251 Plant & Equipment - Kitchen 1,274 4,474 ______ ______ £ 24,512 £ 64,019 7 Quaker course organisation costs Course administration costs (salaries) 8,624 8,624 Course organiser, bursary help and travel 1,2442,214 £ 9,868 £ 10,838 8 Governance costs Salaries 5,900 6,692 Bank charges 1,080 565 Independent examination 920 905 Committee travel 263 978 ______ ______ £ 8,163£ 9,140 9 Tangible fixed assets Land & Motor Total Buildings Vehicle Equipment £ £ £ £ Cost or valuation At 1 January 2020 1,926,414 2,100 55,793 1,984,307 Additions - - - - _________ _____ _____ _________ At 31 December 2020 1,926,414 2,100 55,793 1,984,307 _________ _____ _____ _________ Depreciation At 1 January 2020 508,258 2,100 52,994 563,352 Charge for the year 33,574 - 1,400 34,974 ________ _____ ______ _________ At 31 December 2020 541,832 2,100 54,394 598,326 ________ _____ ______ _________ Net book value At 31 December 2020 £ 1,384,582 - 1,399 1,385,981 _________ ____ _____ _________ Net book value At 31 December 2019 £ 1,418,156 - 2,799 1,420,955 _________ ____ _____ _________ ``` ``` The closing net book value represents fixed assets used for direct charitable purposes. The land and buildings of Charney Manor were capitalised at open market value as at May 2000. Subsequent additions have been included at cost. Land to the value of £300,000 is included and not depreciated. ``` ## **`SOCIETY OF FRIENDS – CHARNEY MANOR`** `11.` ## **`NOTES TO THE ACCOUNTS`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ``` 10 Investments 2020 2019 Analysis of investments at 31 December 2020 by category of holding: Government securities - - Unit trusts and fixed interest investments 285,865 299,138 _______ _______ £ 285,865 £ 299,138 Analysis of movements in investments: Market value at 1 January 2020 299,138 247,080 Gains/(losses) ( 13,273) 52,058 _______ _______ Market value of investments at 31 December 2020 £ 285,865 £ 299,138 ``` ``` Included in the investments portfolio at 31 December is the following significant holding: BMO Responsible UK Equity 2 Acc. – market value at 31 December 2020 £260,026. ``` ``` 11 Debtors Trade debtors - 8,499 Prepayments 2,884 8,700 Other debtors 1,287 - _____ ______ £ 4,171 £ 17,199 12 Creditors: amounts falling due within one year Trade creditors 4,501 8,585 Other taxes and social security costs 15,813 18,390 Other creditors 1,887 349 Deposits in advance 44,365 48,482 ______ ______ £ 66,566 £ 75,806 13 Unrestricted funds Designated Funds Unrestricted and general funds Capital Building Freehold Income and Account Repair Property Expenditure 2020 2019 Fund Fund Account At 1 January 2020 353,834 20,000 1,418,156 ( 74,677) 1,717,313 1,722,687 Incoming resources - - - 291,200 291,200 453,671 Resources expended - - ( 33,574) (321,668) (355,242) (499,245) Extraordinary item - - - 5,000 5,000 ( 11,858) Gains on investment ( 13,273) - ___--( 13,273) _52,058 At 31 December 2020 £340,561 £ 20,000 £ 1,384,582 £(100,145)£ 1,644,998 £ 1,717,313 Represented by: Investments 285,865 - - - 285,865 299,138 Tangible fixed assets - - 1,384,582 1,399 1,385,981 1,420,955 Net current assets 54,696 20,000 - (38,290) 36,406 56,110 Long term liability -- ___ -(63,254) ( 63,254) _( 58,890) At 31 December 2020 £340,561 £ 20,000 £ 1,384,582 £(100,145)£ 1,644,998 £ 1,717,313 ``` ## **`Capital account:`** ``` Represents the Winifred Potter bequest, the income from which is used for the charitable purposes of Charney Manor. ``` ``` Building repair fund: To meet the future cost of repair work. ``` ## **`SOCIETY OF FRIENDS – CHARNEY MANOR`** `12.` ## **`NOTES TO THE ACCOUNTS`** ## **`FOR THE YEAR ENDED 31 DECEMBER 2020`** ## **`14 Trustee expenses`** ``` During the year trustees and committee members received£263 (2019: £978) for travelling costs. ``` ``` 15 Staff costs 2020 2019 Wages and salaries 180,090 210,365 National insurance contributions 9,370 10,813 Pension contributions 13,179 14,401 Pension liability 4,364 - _______ _______ £ 207,003 £ 235,579 ``` ``` No employee received £60,000 p.a. or more. All staff are employed by the charity. ``` ``` Trustees received no remuneration in the year (2019: nil). ``` ``` Average number of full and part time employees 15 18 ``` ## **`16 Controlling party`** ``` The charity remains under the control of the Trustees. ``` ## **`17 Pension scheme`** ``` The charity pays into a defined contribution pension scheme. 2020 2019 The contributions made in the year are as follows: £ 13,179 £ 14,401 ``` ``` The charity’s liability to the Pensions Trust at September 2020 was £ 63,254. Provision is included in these accounts. ``` ## **`18 Exceptional Item`** ``` Planning and architectural refund of costs of £5,000 for the proposed Dining Hall Project previously written off. ```