2021-03-31-accounts - Relationships Plymouth

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– Relate Plymouth 2021/2022 Annual Report

The past year has been difficult for Relate Plymouth, but we continue to meet its Aims and Objectives which are:

To help people build better relationships
To enhance the quality of couple, parental and family relationships
To help all relationships and marriages withstand the pressures leading to breakdown
To limit the damage which commonly accompanies failing relationships, separation and divorce and increase the prospect of subsequent relationships succeeding.

In the belief that:

An individuals’ physical well-being and emotional/mental health benefits from a committed relationship
Children thrive in families where relationships are positive and free from destructive conflict
People gain from an understanding of their sexuality
Expressing clear commitment is a helpful contribution to a healthy and secure couple relationship.

This has been a most challenging year, trying to work through the pandemic.

However, evidence shows that our services achieve significant improvements in relationship quality and overall wellbeing, with 86% of clients feeling confident about their relationship after counselling.

Our work is varied – we help people to find love, cope with separation and divorce, improve their sex lives, break up in the least painful way possible, overcome infidelity, rebuild trust, regain intimacy and much more besides.

We believe that no problem is too small and encourage people to seek support for their relationships at the earliest possible stage, even when times are good. Relates couple counselling saves the state an estimated £11 for every £1 spent.

Relate Plymouth has continued to work by offering zoom sessions alongside face-to-face session.

We have worked in a safe way throughout these difficult times.

– Plymouth Relate Achievements 2020/2021

1,000 counselling sessions provided by 4 Relate qualified and trained counsellors
Zoom sessions introduced as a way of working with clients. This has been very well received by clients and we will continue to work in this hybrid way for the foreseeable future. Offering face to face sessions, phone counselling and zoom counselling
Continued work in schools across the city. We continue to work with several schools in the city, providing a service that is valued by students and staff.
Referrals from the Royal Navy/ Royal Marines continue to be made to the centre. This work is funded through the contract that Relate National holds with the Navy.
The increase in Children and Young Peoples work offered in the centre.

All these activities are the result of the work undertaken by the Centre Manager and her staff, dedication of all the Counsellors and the support of the trustees.

The reserve that the centre has, has helped us through the difficult times of the pandemic.

Relate South Devon

Unfortunately, in July 2020 we had to close the Torquay centre. The house was being sold and the new owners were going to double the rent. This would make the operation in Torquay unviable.

Unfortunately, due to the pandemic, the outposts in Tavistock, Totnes and Newton Abbot also had to close and we have not been able to reopen them yet.

Clients in the South Devon area have been able to access our services by travelling to Plymouth or by have a zoom session.

- The Way Ahead Action for 2022

In addition to the continuation of the work undertaken by counsellors to see individuals and couples to deliver the best possible relationship counselling available, 2022 will focus on the following activities:

The Centre Manager will seek to reopen some of the outposts that had to close during the pandemic.
The Centre Manager will promote the work of Relate Plymouth to the community, to ensure that everyone has access to our service.
Recruitment of at least two Trustees to ensure we have good governance of the Centre.
Recruitment of two trainee counsellors, working in the Plymouth Centre.
Recruitment of a Sex Therapist
Improvements to the Plymouth centre.

Chair of Trustees Relate Plymouth

Registered Charity No: 237035

REPORT AND FINANCIAL STATEMENTS

for the year ended 31st March, 2021

for

RELATE PLYMOUTH AND DISTRICT

RELATE PLYMOUTH AND DISTRICT

INDEX TO THE FINANCIAL STATEMENTS

for the year ended 31st March, 2021

	Page
Legal and Administrative Information	2
Report of the Trustees	3
Report of the Independent Examiner	4
Statement of Financial Activities	5
Balance Sheet	6
Notes Forming Part of the Financial Statements	7 to 11

Page 1

RELATE PLYMOUTH AND DISTRICT

Legal and Administrative Information

The Charity was registered as an unincorporated charity on 9th July, 1964

Charity Name:

Relate Plymouth and District

Charity Registration Number: 237035

Registered Office:

3 Blenheim Road Plymouth PL4 8LJ

Trustees:

Mark Gilbert Chair Peter Fellows Catrina Swann Iain Perring

Secretary:

Susan Hirons

External Examiner:

Vickery Accounting Services Patto Owriak Allen Park St. Kew Highway Bodmin PL30 3AR

Bankers:

HSBC PO Box 26 Old Town Street Plymouth PL1 1DD

Page 2

RELATE PLYMOUTH AND DISTRICT

TRUSTEES' ANNUAL REPORT for the year ended 31st March, 2021

The trustees present their report along with the financial statements of the charity for the 12 month period ended 31st March, 2021. The financial statements have been prepared in accordance with the accounting policies set out on page 7 to 12 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.

CONSTITUTION AND OBJECTS

Relate Plymouth and District is a registered charity No. 237035.

The objects of the charity are the provision of help to people in building better couple relationships through counselling, education work and training.

ORGANISATION

The trustees who have served during the period under review and since the period end are set out on page 2.

The charity trustees are responsible for the general control and management of thecharity. The trustees give their time freely and receive no remuneration or other financial benefits for being trustees.

Induction and training of Trustees: Procedures for recruiting and training trustees are in place. The Board of Trustees aims to ensure that its membership is appropriate to the work of the charity and that any new trustees add to the Board's diversity, skills and experience.

REVIEW OF ACTIVITIES

The Statement of Financial Activities for the year is set out on page 5 of the accounts.

RISK MANAGEMENT

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established that enable regular reports to be produced so that the necessary steps can be taken to lessen the risks.

TRUSTEES' RESPONSIBILITIES

Trustees are responsible for preparing an annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:

-select suitable accounting policies and then apply them consistently;

-make judgements and estimates that are reasonable and prudent;

-state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and

-prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business.

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

…………………………………….

Sign Print

Dated:……………………………..

Page 3

INDEPENDENT EXAMINER'S REPORT

RELATE PLYMOUTH AND DISTRICT

ON THE ANNUAL ACCOUNTS FOR THE YEAR ENDED

31st March, 2021

I report on the accounts of the charity for the year ended 31st March 2021, which are set out on pages 7 to 11.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that, in any material respect, the requirements:
(a) to keep accounting records in accordance with section 130 of the 2011 Act; and

(b) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 25th August, 2021

Signed:…………………………

M. Vickery Vickery Accounting Services Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR

Page 4

RELATE PLYMOUTH AND DISTRICT

Consolidated Statement of Financial Activities (including an Income and Expenditure Account)

for the year ended 31st March, 2021 Unrestricted Restricted Incoming Resources Funds Funds £ £ Incoming resources from generating funds: Voluntary Income 9 - - Activities for generating funds 9 - - Investment Income 9 21 - Incoming resources from charitable activities 10 65,838 51,376 Other incoming resources 10 - - Total Incoming Resources 65,859 51,376 Resources Expended Charitable Activities 11 79,884 51,376 Governance Costs 11 580 - Total Resources Expended 80,464 51,376 Net Incoming Resources: Net movement in Funds -14,605 - Total Funds at 1st April, 2020 718,262 - Total Funds at 1st April, 2021 703,657 -	Total Funds 2021 £ - - 21 117,214 - 117,235 131,260 580 131,840 -14,604 718,262 703,657	Total Funds 2020 £ - - - 142,860 -
		142,860
		149,497 602
		150,099
		-7,239 725,501
		718,262

Page 5

RELATE PLYMOUTH AND DISTRICT

BALANCE SHEET AS AT 31ST MARCH, 2021

Notes FIXED ASSETS Tangible Assets 13 CURRENT ASSETS Debtors & Prepayments 7 Cash at Bank & in Hand 5 CREDITORS AND ACCRUALS: Amounts falling due within one year 8 NET CURRENT ASSETS : NET ASSETS: REPRESENTED BY: Unrestricted Funds Designated Funds 14 General Funds 14 Restricted Funds	£ £ £ £ 31/03/2021 31/03/2020 257 2,257 3,460 5,495 705,652 718,024 709,113 723,519 5,712 7,515 703,401 716,004 703,657 718,262 403,000 403,000 300,657 315,262 703,657 718,262 - - 703,657 718,262	£ £ £ £ 31/03/2021 31/03/2020 257 2,257 3,460 5,495 705,652 718,024 709,113 723,519 5,712 7,515 703,401 716,004 703,657 718,262 403,000 403,000 300,657 315,262 703,657 718,262 - - 703,657 718,262

		718,262

ON BEHALF OF THE TRUSTEES:

…………………………………………… :-Signed by Trustee

……………………………………………. :-Print Name

Approved by the Trustees on: ……………............. 2021

Page 6

RELATE PLYMOUTH AND DISTRICT

NOTES TO THE FINANCIAL STATEMENTS for the 12 month period ended 31st March, 2021

1. ACCOUNTING POLICIES:

Accounting convention

The financial statements have been prepared under the historical cost convention and on an accruals basis, in accordance with applicable accounting standards, the Charities SORP 2005 (Accounting and Reporting by Charities) and comply with the charities (Accounts and Reports) Regulations 2005 issued under the Charities Act 1993.

Investment Income

Investment Income is recorded when receivable.

Gift Aid

Gift Aid reclaimable on donations to the charity is shown separately.

Voluntary Income

Amounts of voluntary income is received by way of donations and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included.

Expenditure

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.

Unrestricted Funds

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Designated Funds

Designated funds are unrestricted funds earmarked by the management committee for particular purposes.

Restricted Funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.

Assets

All assets costing more than £100 are capitalised.

TAXATION

Relate Plymouth is a registered charity and accordingly is exempt from taxation on its income and gains where they are applied for charitable purposes.

Page 7

RELATE PLYMOUTH AND DISTRICT

NOTES TO THE FINANCIAL STATEMENTS for the 12 month period ended 31st March, 2021

2. ANALYSIS OF EMPLOYEE COSTS AND NUMBERS

Staff costs were as follows: Salaries, wages and social security	31/03/2021 31/03/2020 £ £ 96,539 110,768
	96,539 110,768

No employee received emoluments of more than £60,000 during the year (2019 nil).

The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:

Administration and Support Counselling	31/03/2021 31/03/2020 No No 1.5 1.5 1.5 1.5
	3 3

3. RELATED PARTY TRANSACTIONS

None of the trustees were paid any remuneration or expenses by the charity during the year (2010 none).

4. DONATIONS

4. DONATIONS General donations	31/03/2021 31/03/2020 £ £ £ £ - - - -
	- - - -

5. CURRENT ASSETS: Cash and Bank

Cash at Bank: HSBC 31827391 - Current Account HSBC 32885646 - Current Account Barclays 33126676 - Savings Account Lloyds Savings A/C WNTM73630520007 Petty Cash	31/03/2021 31/03/2020 £ £ 303,910 306,070 26,697 37,393 284,641 284,619 89,880 89,880 524 62
	705,652 718,024

6. THE RESOURCES EXPENDED BY THE CHARITY INCLUDE:

This is stated after charging: Examiner's Remuneration Depreciation	Unrestricted General 31/03/2021 31/03/2020 Fund Total Funds Total Funds £ £ £ 580 580 562 2,343 2,343 2,843
	2,922 2,922 3,404

Page 8

RELATE PLYMOUTH AND DISTRICT

NOTES TO THE FINANCIAL STATEMENTS for the 12 month period ended 31st March, 2021

7. DEBTORS AND PREPAYMENTS: Amounts falling due within one year

Trade Debtors Staff Loan Prepayments	31/03/2021 31/03/2020 £ £ - - - 2,213 3,460 3,282
	3,460 5,495

8. CREDITORS: Amounts falling due within one year:

Trade Creditors Independent Examiner Fees Wages PAYE/NI Nest Pension	31/03/2021 31/03/2020 £ £ 3,737 3,326 580 522 - 2,193 1,174 1,474 222 -
	5,712 7,515

9. INCOMING RESOURCES FROM GENERATING FUNDS

Voluntary Income: Donations Activities for generating funds: Training Investment Income:	31/03/2021 31/03/2020 Unrestricted Restricted Total Total £ £ £ £ - - - - - - - - 21 - 21 -
	21 - 21 -

10. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES

Client Contributions Grants Project Income Statutory Sick Pay Claims Insurance Claim Sundry	31/03/2021 31/03/2020 Unrestricted Restricted Total Total £ £ £ £ 29,921 - 29,921 80,600 - 51,376 51,376 - 35,911 - 35,911 61,552 - - - 71 - - - 615 6 - 6 22
	65,838 51,376 117,214 142,860

Page 9

RELATE PLYMOUTH AND DISTRICT

NOTES TO THE FINANCIAL STATEMENTS for the 12 month period ended 31st March, 2021

11. DIRECT CHARITABLE EXPENDITURE


11. DIRECT CHARITABLE EXPENDITURE Premises: Rent and Rates Insurance Heat and Light Repairs and Renewals Depreciation Counselling: Supervision and Tutorial Salaries Training Counsellors - Plymouth Counsellors - Torquay Support Costs: Staff Salaries Employers' NI/paye Pension Contributions Travel and Expenses Subscriptions and Memberships Postage, Printing, Stationery, Phone Book-Keeping Website Advertising Refreshments/Meetings Sundries Administration: Legal and Professional Finance Charges	31/03/2021 31/03/2020 Unrestricted Restricted Total Total £ £ £ £ 10,003 - 10,003 11,529 2,103 - 2,103 1,655 1,058 - 1,058 1,773 732 - 732 2,863 2,343 - 2,343 2,843 635 - 635 525 1,700 - 1,700 1,525 14,772 25,000 39,772 46,678 5,804 - 5,804 9,474 11,673 26,376 38,049 40,899 12,280 - 12,280 13,191 1,367 - 1,367 1,076 274 - 274 681 9,319 - 9,319 8,461 1,935 - 1,935 2,431 1,470 - 1,470 680 464 - 464 646 196 - 196 52 - - - 116 39 - 39 209 1,250 - 1,250 798 1,048 - 1,048 1,995
	80,464 51,376 131,840 150,099

11. DIRECT CHARITABLE EXPENDITURE
Premises:
Rent and Rates
Insurance
Heat and Light
Repairs and Renewals
Depreciation
Counselling:
Supervision and Tutorial Salaries
Training
Counsellors - Plymouth
Counsellors - Torquay
Support Costs:
Staff Salaries
Employers' NI/paye
Pension Contributions
Travel and Expenses
Subscriptions and Memberships
Postage, Printing, Stationery, Phone
Book-Keeping
Website
Advertising
Refreshments/Meetings
Sundries
Administration:
Legal and Professional
Finance Charges

31/03/2021
31/03/2020
Unrestricted
Restricted
Total
Total
£
£
£
£
10,003
-
10,003
11,529
2,103
-
2,103
1,655
1,058
-
1,058
1,773
732
-
732
2,863
2,343
-
2,343
2,843
635
-
635
525
1,700
-
1,700
1,525
14,772
25,000
39,772
46,678
5,804
-
5,804
9,474
11,673
26,376
38,049
40,899
12,280
-
12,280
13,191
1,367
-
1,367
1,076
274
-
274
681
9,319
-
9,319
8,461
1,935
-
1,935
2,431
1,470
-
1,470
680
464
-
464
646
196
-
196
52
-
-
-
116
39
-
39
209
1,250
-
1,250
798
1,048
-
1,048
1,995

80,464
51,376
131,840
150,099

The unrestricted funds of the charity may be applied for any charitable purpose at the discretion of the trustees.

12. ANALYSIS OF THE NET MOVEMENT IN FUNDS

This statement shows how the net movement in funds relates to the change in net resources available to finance future charitable expenditure, after taking account of resources designated for possible future commitments.

Restricted Funds Grant - Plymouth City Council Grant - HMRC JRS Total Restricted Funds Designated Funds Running Costs - Six Months Closure Costs Repairs and Renewals for Centre Training Bursary Purchase of 3 Blenheim Road Total Designated Funds General Unrestricted Funds Total Unrestricted Funds Total Funds	Incoming Outgoing At 01/04/20 Resources Resources Transfers At 31/03/21 £ £ £ £ £ - 10,000 10,000 - - 41,376 41,376 - -
	- 51,376 51,376 - - 42,000 - - - 42,000 50,000 - - - 50,000 5,000 - - - 5,000 6,000 - - - 6,000 300,000 300,000
	403,000 - - - 403,000 315,262 65,859 80,464 - 300,657
	315,262 65,859 80,464 - 300,657
	718,262 117,235 131,840 - 703,657

Page 10

RELATE PLYMOUTH AND DISTRICT

NOTES TO THE FINANCIAL STATEMENTS for the 12 month period ended 31st March, 2021

13. TANGIBLE FIXED ASSETS:

For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life:

IT Equipment: 25% over four years on a straight line basis.

Cost Brought Forward Additions Disposals As at 31st March, 2021 Depreciation Brought Forward Charge for the period Disposals As at 31st March, 2021 Net Book Value: As at 31st March, 2021 Net Book Value: As at 1st April, 2020	IT Equip Other Total £ £ £ 4,096 7,274 11,370 - 342 342 - - -
	4,096 7,616 11,712
	3,261 5,852 9,113 835 1,508 2,343 - - -
	4,096 7,360 11,456
	- 257 257

	835 1,422 2,257

14. CAPITAL COMMITMENTS

The charity's only capital commitment as at 31st March 2021 or 31st March 2020, is the possible future purchase of the premises at 3 Blenheim Road, currently rented from Plymouth City Council.

15. GRANTS

Grant - Plymouth City Council

Funding to support running costs during lockdown.

Grant - HMRC JRS

To contribute towards the wages of furloughed staff.

These notes form part of the financial statements

Page 11