Charity Registration No. 236854
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
| CONTENTS | |
|---|---|
| Page | |
| Trustees’ report | 1 |
| Trust information | 2 |
| Statement of trustees’ responsibilities | 3 |
| Examiner’s report | 4 |
| Statement of financial activities | 5 |
| Balance Sheet | 6 |
| Notes to the accounts | 7-11 |
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
The trustees present their report and accounts for the year ended 31 December 2024. The accounts have been prepared in accordance with accounting policies set out in note 1 to the accounts and comply with the charity’s scheme, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities” 2015 FRS 102).
Objects of the charity
The charity, known as Hutton Rudby Village Hall, is an unincorporated organisation governed by a Charity Commission Scheme dated 17 September 2001, as amended on 9[th] May 2018 and 22[nd] May 2023.
The charity’s object is the provision and maintenance of a village hall and recreation ground for use by the inhabitants of Hutton Rudby and the surrounding neighbourhood without distinction of political, religious or other opinions in order to improve the conditions of life for the inhabitants. The trustees believe that they comply with their duty with regard to public benefit in Section 4 of the Charities Act 2011.
The charity is operated entirely by volunteers and is governed by a committee of management comprising the trustees of the charity. There are two subcommittees of the committee of management. The finance committee meets to review financial matters in detail and advise the committee of management thereon. The operations committee deals with dayto-day decisions of the charity.
Rudby Parish Council is custodian trustee for the charity. The land surrounding and on which the village hall is built is vested in the custodian trustee in trust for the charity. The charity scheme requires that the trustees must retain this land for use for the object of the charity. The land may only be sold if the committee decide it is no longer required for use as a village hall or recreation ground and the decision is confirmed by a resolution passed at a meeting of the inhabitants of the area of benefit.
Review of activities and Financial Review.
The year 2024 has been one of continued change and improvement for the hall. The trustees have continued to be forward thinking and looking to enhance the hall, it’s facilities and its reputation as a venue for the local and wider communities. The Hall Operations team, under Ian Granville, have carried out a great deal of work in terms of updating the policies and procedures related to the running of the hall, and carrying out more detailed work in areas such as fire safety, risk analysis and developing the adult and child safeguarding policy.
Usage of the hall for regular groups continues to grow, as does individual or one-off bookings, improving income. The wedding weekend bookings have started to recover after a hiatus due to Covid. This has been aided with the hall hosting several Asian pre-wedding celebrations, which has increased both our catchment area and diversity of bookings. The increased bookings income, along with the Friends events donations, have put the hall back into an operating profit.
A local coffee van has been given consent to open on the hall grounds twice a week creating a focal point for both residents and visitors; this may be extended to other small vendors based in our community. This will, in future, also provide a low level of income to the hall. Discussion is still ongoing with the parish council regarding the installation of EV charging points with the hall car park being one option under consideration,
The website is now in use, and with an online booking system, it has enhanced the user experience and has streamlined invoicing, booking management and accounting and has taken some of the load from the booking and finance team.
The overall condition of the hall and grounds is very sound and continues to be improved. The new pool of expertise involved in all aspects of the Trust, and the increasing regular usage gives confidence that the Trust will continue to fulfil all its objectives well into the future.
Signature
RC Hepburn
Date 11[th] March 2025
Name: Robin Hepburn Chair of Trustees
1
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
TRUST INFORMATION FOR THE YEAR ENDED 31 DECEMBER 2024
| Address | Village Hall | |
|---|---|---|
| Enterpen | ||
| Hutton Rudby | ||
| North Yorkshire | ||
| TS15 0EJ | ||
| Status | Charity governed | under a Charity Commission Scheme dated 17 September 2001 No 236854 |
| Chairman | R Hepburn | Elected |
| Trustees | J Autherson | Elected |
| D Robertson | Elected | |
| K Hunter | Elected | |
| I Granville | Elected | |
| J Black | Hutton Rudby Bowls Club | |
| C Devereux | Hutton Rudby Tennis Club | |
| D Simpson | Rudby Parish Council | |
| A Voke | Rudby Parish Council | |
| J Butler | Hutton Rudby Dramatic Society | |
| Treasurer | C Farman | |
| Secretary | K Hunter | |
| Bankers | CAF Bank Ltd | |
| 25 Kings Hill | ||
| Avenue | ||
| West Malling | ||
| Kent | ||
| Examiner | W K Jersby |
2
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.
In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently
-
observe the methods and principles in the Charities SORP
-
make judgments and estimates that are reasonable and prudent
-
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
3
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
INDEPENDENT EXAMINER’S REPORT
I report on the accounts of Hutton Rudby Village Hall and Recreation Ground for the year ended 31 December 2024 which are set out on pages 5-11.
Respective responsibilities of the trustees and the examiner
The charity’s trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
It is my responsibility to
-
examine the accounts (under section 145 of the 2011 Act
-
to follow the procedures laid down in the General Directions given by the Charity Commission (under section145)5)(b) of the Act, and
-
to state whether particular matters have come to my attention.
Basis of Examiner’s Statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you, as trustees, concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention
-
1) which gives me reasonable cause to believe in any material respects, the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signature
Date 6[th] April 2025
Name - W K Jersby Qualification - FCCA
HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
STATEMENT OF FINANCIAL ACTIVITIES For the year ending 31[st] December 2024
| !"#$%F#'(F$) | *$%F#'(F$) | ,-F.I | ,-F.I | ||
|---|---|---|---|---|---|
| 01")% | 01")% | 2324 | 2325 | ||
| 6-F$% | 7 | 7 | 7 | 7 | |
| 8"(-9'"J#$%-1#($% | |||||
| !"#$%&"#'$#)+,$-&+' ;<= .I000 1 .I000 1 2-%&3&%&+'Lj%7+6$#-+"4%7+-7$6&%89'$-%&3&%&+' 2 :;I<=. 1 :;I<=. ;.I;>? @#3+'%A+#%&#-"A+ 5* :I>B> 1 :I>B> ;I>0? C%7+6@#-"A+ ;0I<.? 1 ;0I<.? .I?.; >:I.0; 1 >:I.0; :.IDB? |
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| *$%-1#($%$>?$")$) | |||||
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| 6$F'"(-9$CD$>?$")'F1#$NF-#FA$G$.#C | |||||
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| 01")B.I."($%5;J$($9B$#2324 | ><>I<=B :=0I?BB =BDI<0< =BBIB0. |
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HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
BALANCE SHEET As at 31[st] December 2024
| D>DF | D>DN | ||||
|---|---|---|---|---|---|
| !"#$% | F | F | F | F | |
| '()$*,%%$#% | |||||
| !"#$%&'(++(,+ - -.I0.11 --202.I 3#4(+,5(#,+ .* 6610111 6610111 7-I0.11 77202.I |
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| /1$*(#"1%456"02#%7588(29 | |||||
| *0$:(#;(2"2$<$51 | => | A20.1.B A20-7.B |
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| !$#/011$2#,%%$#% | ;;0217 ;60171 |
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| ?"#585%%$#%8$%%@011$2#8(5A(8(#($% | ;@-0717 ;@@0@1I |
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| B$C1$%$2#$*A< | |||||
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| H(+,:%D,(EFG#E+ | == | 2;10<@@ 2;10<@@ |
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| ;@-0717 ;@@0@1I |
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HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS For the year ending 31[st] December 2024
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HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS For the year ending 31[st] December 2024
| ! | #$%&'()$+(,))-.)/0)0 | ||
|---|---|---|---|
| 121! | 1213 | ||
| 45&(6%&7'))-.)/06%+()8&''+/()%(6,%)09+/0 | : | : | |
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NOTES TO THE FINANCIAL STATEMENTS For the year ending 31[st] December 2024
| ! | "#$%F'()+F,)-#..)/. | 0F,/12). | ||
|---|---|---|---|---|
| 3#$-4 | 0F//F$%.4 | |||
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| ; | ; | |||
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| G | =)'/:2. | ||
|---|---|---|---|
| CDCN | CDCF | ||
| ; | ; | ||
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HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS For the year ending 31[st] December 2024
| !" | #$%F'()$+-.)I0(1-22'03FI%4'(5'0)0%6%-$ | |||
|---|---|---|---|---|
| 7"78 | 7"79 | |||
| : | : | |||
| !"#$%&'%)"+&,-+.-,I" 0 121 345I6"+&'$6 728 279 4II6:-% 8;<91 8;1=> 9;?=? 9;@<? |
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HUTTON RUDBY VILLAGE HALL AND RECREATION GROUND
NOTES TO THE FINANCIAL STATEMENTS For the year ending 31[st] December 2024
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| #$%F'%()(+(F'F-'$+.FI$0$'+('12'34+F'$+5461)F78 | ||
|---|---|---|
| 9:9" | 9:9; | |
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