## Sulhamstead & Ufton Nervet Village Hall Report and Unaudited Financial Statements Year ended 31 May 2024 Charity Registration No. 236833 1 ## Sulhamstead & Ufton Nervet Village Hall Status: Charity registration no.: 236833 The charity was established in 1927 and is governed by its constitution and regulated by Charity Commission. Registered Office: The Old Stores Post Office Lane Burghfield Reading RG30 3TL Trustees: Mr J Baxter CBE - Chairman Mr S Lindley-Treasurer Mr G Robinson 2 ## Trustees' Report for the year ended 31 May 2024 The Trustees have pleasure in presenting their Annual Report and Financial Statements for the year ended 31 May 2024. ## STRUCTURE, GOVERNANCE AND MANAGEMENT Sulhamstead & Ufton Nervet Village Hall is a charity, registered in England and governed by the Charity Commission, and is a registered charity No: 236833. The list of current trustees and trustees who served during any part of the year can be found on page 1. The Hon Treasurer/Secretary manages the day-to-day operation of the charity together with the Hall Manager under the direction of the Trustees, and has delegated authority for payments limited by a bank mandate. ## STATEMENT ON PUBLIC BENEFIT The objectives and activities, and achievement and performance sections of this report clearly set out the activities which the charity undertakes for the public benefit. The Trustees confirm that they have complied with the duty in section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Commission in determining the activities undertaken by the charity. ## OBJECTIVES AND ACTIVITIES The objectives of the Hall are to provide a place that can be used by a wide variety of individuals, clubs and organisations as a safe, practical and user friendly community facility. ## ACHIEVEMENTS AND PERFORMANCE The Hall provides two meeting rooms, two halls, a kitchen, lavatories, a car park and storage areas as well as excellent wi-fi. The Hall had further significant refurbishments completed during the period, including the replacement and reversal of the disabled ramp, adding gates and fencing to facilitate additional parking in the field, acquiring 100 new chairs and adding individual isolators to each heating unit. Grants have been received towards the costs of planned works including the installation of solar batteries and the refurbishment of the front car park. The Hall Manager has qualified as a licensee so the Hall can now offer bar facilities if required. The facilities are currently used for keep fit, tai chi, local and general elections, music, children's and adult's parties, weddings, wakes, dance classes, puppy training, corporate training courses, the WI, the RBL, parish council meetings, Country Fayres, roast lunches and afternoon teas as well as a highly successful sold out pantomime mounted by local residents. 3 Trustees, Re FINANCIAL REVIF*V During the year the Charity received income totaling £ 50.71712023.. £22.626). Total expenditure during the year amounted to £37.876 (2023.. £32,1711. ort for the ear ended 31 Ma 2024 Investment Policy The Trustees have chosen their investment vehicle on the basis of their specialization In CharityFunds and their history of prudent financial management. Funds are Invested wlth CCLA and deposlts held with COIF. Reserves Policy The Trustees keep cash reserves of a mlnimum £ 5000 or one year's operating costs with Natwest and CCLA Statement of Trustees, Responsibillties The Trustee5 are responsible for preparing the Annual Report and flnancial statements In accordance with applicable law and UK Accounting Standards (UK GA4P). In preparlng these statements Trustees are required to= a) Select suitable accounting policies and apply them consistently bl Observe the method5 and prlnclples in the Charities, SORP cl Make Judgements and accountlng estimates that re reasonable and prudent dl State whether applicable UK accounting standards have been followed, subject to anymaterial departures disclosed and explained In the flnancial statements el Prepare the financial statements on the going concern basi5 unless it is Inapproprlate topresume that the Trust wlll continue in operation The Trustee5 are responsible for keeping proper accounting records that are sufficient to showand explain the Trust's transactions and distlose with reasonable accuracy at any time the financial position of the Trust and enable them to ensure that the financial statements complywith the Charities Act 2011, the Charity IAccounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Tru5tand hence for taking reasonable steps for the prevention and detection of fraud and other irregularitles. This reportwas approved bytheTrustees on............................. by: .ahd signed on their behalf Signed= Name (rrustee) ## **Independent Examiner’s Report to the Trustees of Sulhamstead & Ufton Nervet Village Hall** I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 May 2024 which are set out on pages 6 to 7. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Shruti Soni FCCA FCIE** Date: 23 August 2024 Shruti Soni Ltd ● Chartered Cer�fied Accountants 117a St. John's Hill, Sevenoaks TN13 3PE 5 ## **Sulhamstead & Ufton Nervet Village Hall** ## **Receipts and payments accounts** ## **For the year ended 31 May 2024** |**Receipts**
Hire of hall & equipment
Grants and donations
Solar electricity feed in tariff
Investment income & bank interest
**_Sub Total_**
**Payments**
Caretaking & cleaning
Contract Services
Electricity
Water
Rates & insurance
Building repairs and maintenance
Council Tax
Accounting Fees
Administraton and sundry
Equipment
Printing
**Net of receipts/(payments)**
**Cash funds last year end**
**Total payments**
**Cash funds this year end**
**Total Receipts**||31-May-24|||_31-May-23_|| |---|---|---|---|---|---|---| ||**Unrestricted**
**funds**
**£**
14,929
4,269
945
574|**Restricted**
**funds**
**£**
-
30,000
-
-|**Total funds**
**£**
14,929
34,269
945
574|_Unrestricted_
_funds_
_£_
_13,138_
_8,049_
_962_
_477_|_Restricted_
_funds_
_£_
_-_
_-_
_-_
_-_|_Total funds_
_£_
_13,138_
_8,049_
_962_
_477_| ||20,717|30,000|50,717|_22,626_|_-_|_22,626_| ||20,717
|30,000|50,717|_22,626_|_-_|_22,626_| ||4,280
544
4,082
-
572
1,981
79
444
1,496
-
99|-
-
-
-
-
24,299
-
-
-
-
-|4,280
544
4,082
-
572
26,280
79
444
1,496
-
99|3,720
500
4,267
356
1,070
19,668
75
420
1,191
799
105|-
-
-
-
-
-
-
-
-
-
-|_3,720_
_500_
_4,267_
_356_
_1,070_
_19,668_
_75_
_420_
_1,191_
_799_
_105_| ||13,577
|24,299|37,876|_32,171_|_-_|_32,171_| ||7,140|5,701|12,841|_(9,545)_|_-_|_(9,545)_| ||6,295|-|6,295|_15,840_|_-_|_15,840_| ||13,435|5,701|19,136|_6,295_|_-_|_6,295_| 6 Sulhamstead & Ufton Nervet Village Hall ststemtnt of assets and liabilits atthe end of the period 31 May 2024 Unr•strlrted fvnds Restrlct funds Det•lls Totsl funds Investment at market value Cash at bank and on hand 12.244 13,435 25,680 12.244 19,136 31,381 5.701 5,701 Creditors Rel•ted p•rty tr•ns•ctloM The charlty trustees were not paid or receNed any other beneflts from employment wlth the charlty In Ihe year12023- £nS11. No charity trystee received payment for grofesslonal or other servlces supplied to the ¢harSty12023'. £nill. There are no other related party transactions to disclose for 202412023: none). There are no donations from related parties which are outslde the nornial course of buslness. The financlal statemènts comprising of the Recèipts and Payments Summary and Statement of Assets and Liabilities were approved and authorised for issue by the Board on 1¢ Signed on èlf of th ard of trusrees Signature Name Trusttr.