Charity reglsrered number. 235579 TRUSTEES REPORTMJD UWDITED ANANcL4LsfATEmE￿￿s FOR TrIE YEAR ENDED 31 DECEMBER 2024 ForTheYear EThJed 31 Decaniv2024 Chartty Inforn)ailon Trustees. Report Independeni ExamSner's Report Srarement of Financfjal AaNltie5 Balance Sheei Notes to the Flnanclal S¢atements 9-15 Detailed Siaiemeni of Flnanclal ActMtles- T¢Mn Hall 16 Deiailed Siaiement of Flnanclal Act￿lI¢S- SpOr￿field 17 ForTheYearEThJed 31 Decents2024 Trustees Catherine Dobson Chrisiine Jessop (SANHS nomirbeel Grahaffl Mottram OPC nominee) (Chairman) Stella Th(kFord Susan Sm311 ￿1(e Chair) Harold William5 Michael Edwards Ckrk Maxlne Read Charlty fr￿mber 235579 Prfnclpal Addr TheT¢)NNn Hall H￿h Srreet Ikhesrer Yeowl BA22 8NQ Independent Exaffllner Gavin Brown FCCA Brund Chartered Cenified Accountants 3 Marco Polo House Cook Way Taunion Somersei TA2 68J ForTheY67r Endexl 31 De(ani￿2024 The trusiees present Iheir annual report with the h'nancial statements of rhe tharity for Ihe year ended 31 December 2024. The trusiees have adopred the prO￿ls1Orb5 of Accountin8 and Reponino Chariiies.. Siaiemeni of R￿QMMended Practice èpplic3ble to chariiie5 In preparing rheir accounts in accordancev4i¢h the Financ6al RepDr(ino Siandard apP￿.cable in the UK and Republic o* Ireland IFRS102}. CHARITABLE OBJECTS The upkeep, repair and malnienance of the communlrycenrre and the rnuseum. Any charltable purposes for rhe general benefii of rhe Inhabitants of Ilthester. ADMINisfRATIOWGOI￿￿ The Ilchesier Town Trust Is constituted by a Deed ol Trusr and ts a re0lsie￿d tharity. number 235579. Its address Is clo Mrs Maxlne Read, Clerk 10 IheTnJstees, The Town Hall, Hl9h Street, Ilthesier. Yeovil. Somerset BA22 8NQ. Seven Trusiees curren[￿ admini5¢er the Charf¢y. ¢wo nom6naied by che Ikhesier Parish Council, and fve co-opred. TheTnJstees as of 31sc December 2024 are.. Mr Graham Moiiram Ichalrnian).. Mrs Susan Small Vicelhair): Mrs Caiherlne Dob50n: Mrs Scdla Pickford,. Mt5 Chrlsrine le5S0P,' Mr Harold Williams, and Mr Michael Edwards. There were no new appoinrmenis, or resignations. in 2024. Itls srill the alm ol Ihe Trusi fo recrult addiclonal Trustees wlih Ihe inieniSon ot reathing nine commiiiee members. The Trust uses the HSBC and Naiwesc Bank, boch in Yeovil. lor banking seNlces. The HSBC charitable bank accouncs charge rhe tharity a monthly Interesi fee and various Iransattion lee3. Therefore. Ihe currenr accounr5 are managed In a way 10 be51 avoid unnecessary banking fees against Ihe thariry's linances. AJong$￿e a low Inrere5r HSBC s￿n9$ accounr, rheTrusi has thss year opened Iwo higher interesi sawngs accounts wth NaiWes¢, ￿(h the alm ol making its dlsposable cash work harder. The Iwo accounis are a 30-day notice accounc, and a 90-day notice a￿()unt. The Trusr contlnues to Use the servlces of Messrs Porrer Dodson. Solicltors of Ye0￿1, for any legal support and rep￿enraTIOn, and Brunel Lcd for financial services and support. OBJEcrrvES, AcnvmESMIDACHl￿m￿1rs Govemance of the chartty de¢rees rhar any Income gamered Is In rhe firs( Insiance applied to malntaln the asseis of Ihe Tnjst. The main assets are rhe IlchesterT¢)wn Hall and Communliy Cenire indudlno che Herftage Centre wlthin, the Pavilion and Sports field5, rhe Roman Cemerery and Ransom Sirlp., and second￿, forarytharliable purposes forthe general benefiiof Ihe Inhabitanrs of Ilchesier. The chariry ernpl0￿ three members ¢)f s¢aff, all on a pan-dme basts. these are.. The Clerk ro che Trusiees, a resldent Caretaker at Ihe Town Hall, and a Sports field Supermsor for the Spor(s Flelds and Pavilion. The Town Hall and Pavilion continue ro be a popularvenue for hire by both ihe local communiry and dients furrher afield. Both venues are a valuable source of revenue. The Toym hall Ls used on an annual bas￿ for the folkjwina use.. Statuto As a pollsno siatlon for all elettlons relevant co chevillages In the cortstiruerKy. The Parf5h Countd use Ihe hall for monihty Part5h Counal Meeiitws, Ihelr AGM. arKI any ad-h¢X meeiings whith may Othercommittee Meeiings forvath)us groups and thariues. induding the11(hesrerTown Trutt. Social Health and Fitne55 Acoffee morning is held weekty. and remain5 a krycommunitymeetln8 point forfflembers of the￿lIage, it raise5 money fora drfFerent thamtyorcause everyweek. Social classes held at the hall indudea knit and crochet group and art classes Paje 2 ForTheYearEnded 31 Decenber 2o24{c<*rKlnu￿j Mijlclpleweek￿exercfj$e dasseson offerto ihecommunityindude Places, varlous fomis of yoga and boxercise.Therapy sessions are also held at the hall. Events and Parties The hall hosts wakes. chrfsrenlno and wedding cdebrJcion5, ￿v5 numerous birthday par(ks and ad hoc binoo sessions throughout The year. The Trust hosted (eas for the annual Remembrantt Day ser￿￿ and processlon In November thss year, plus the annual Christmas Lantern Parade, and Carols On rhe Green during December. ther Facilicies The Iibraryand mijseum wlthin theTown Hall open to the publk, the museum seasonalty, and the Ilbrary throughout the The Pavilion and ground5 contlnue to be used on a weekty basfjs for. Socbal Health and Fltnes5 Exerdse dasses. band practlce and a base forthe local Brownles. The sports fteld and pltches hos¢ school holldayfootball coathkng and an annual hoopers doo tralnlng week, endino wl¢h a compeiiroon and show. Volunrary help from the local communlry a major parr In the njnnlng of rhe ever-popular sta￿nal car boot sales which r¢Jn from April 10 Sepiember, and malnienan¢e¢f the spor¢s Iidd kn general. It Is recognised that the car boot plays slsnlflcani role in gamering income for rhe Twst. The Town Hall Is a Grade11 Llsted Building and Isan extrem*expensfve building 10 run and malnraln. The building of the Pavilion w35 completed In 1992 btst Is also stanlno to show age. and malnienance costs are beginnlng to rlse. The Trustees have an ongoin9 Strateglc rev6ew of lis actfvltle5 and condude that wil contlnue to operate both buildlngs Into the fvrure and will Invest @radually In Improvements. As well as rouilne malnienance for both Ihe Town Hall and PaVil￿rt buildinos, no(able expendl¢ure (hrou8hout Ihe year Is as follows.. Throughoui 2023 the Town Hall suffered severewaier Ingress on the maln stalrway leadlng ro rhe Mèln Hall. A roof survey revealed malorworks to the second-lloor dormèrwindow5 wa5 required and thework5 were conducced In 2024. Unfortunately, laier In theyear, further leaks were dis¢overed on che othersldeof che roof, bythemaln hall wlndows and the flat lounge. Scaffold was erecied and fhe problem areas were found and repalred. the roof has C05T IheTru5r In Ihe reolon of £16k chis year. The Museltm contlnued 10 be manned by a small but dedicated 9r¢JUP of volunteers. every Wednesdayi and alternate Saiurdays from Eas¢er through co Ociober halF-tenn, in 2024. The iotal donations to che museum fund carne to just over 1800, a good increase when Compa￿ 10 2023. 11 is hoped that the museum wll open on Wednesdays and the last Saturday in the month durin9 Ihe 2025 season, due to a 51ight reduction in volunreeravailability. A Ions overdue new froni door and code system was insialled ai che paw.lion ai a cosr of approxlmacely E4,500. Thss provides enhanced security for the bustdin9 and is part of the improvemenis requifed tof staff and ojstomer safely. On90ing safety improvements induded the in51allaiion of driveWayfenci￿ to prevent children from running oul in froni ol cars. Fencing has also been installed to protect an area deygnaied as 3 safe thildren's play area. Costs for fenong came In ai just Under £Sk. Flooded fields and pitches prevented the (ar boots s* starting until late inApril. Sadty, weather has again had a masS￿e impact on sales, With takings in the region of £16.Sk for thesea50n. Theweather c￿te5 serious flooding auoss the orounds, which Ss on a water iable, and close to the river 8rue, vthith burst5 115 bank5 during excesswe rain. The Ilchesieryouth Foocball Club, a major hirer of the sports field faaliLie5, suffer reduced usage due 10 flooding. It s not unusual for the whole oround ro look like a Ilthestff TownTru ForTheYear Ermjed 31 Dec•ts 2024(COnd￿ reservoir. This 15 now ca¢Jslng theTrust a Slgnrficani r5sue, as anycars who park on the fields aftersevere wearhercèuse extensive damage co the grounds. The pavilion hè5 never had a consrnjcted car park. yet rhe acrmties planned for the ground (car booi sales. event hire and football matthes {Ilchesrer Foorball aub ha5 some thirty reams)), all reqvire, and in 50rne cases extensfve, parking. At the Ilchesier Roman Cemetery, a projecr ol dearnnce wok* ro invesclgafe Ihe best rouce for public access, made satlsfactory progress in 2024. Guided toiJr5 (that are held on the perimeter of (he ceme(eryl were available to che public throughouc The summer monihs. A boundary wall and oateway in eXrrerne￿ poor state of repalr. was rebuilt and a gale reSnsiaied, lorlusi over £8k. A REPF grant for the wall, gace and Ihe purchase of some ben(hes and scoryboards was approved and ￿11 be recefved In lanuary 2025. A rolling program for insralllng LED lights at the T¢)wn Hall has been conducted durlng 2024, VAS1 continue Inco 2025, and will exiend co the Pavilion. Not On￿ does Ihis reduce consurnptKsn coxs and os more ewronmentally fIknd￿, but the replacemenr of exiremely old lighting brightens up che corridors and rooms. Malor supplier Scottish Power was replaced In 2024. the Trust has moved co British Gas Uie for boih gas and electridty. Fixed prke coniracts wll enable (he managemenc of cosc5 for (he nex¢ few years New contracts for broadband and mobile phorhes have reduced monthly tharges for these ¢Jciliiles. The expenditure Incurred malntalnlng rhe Ilthesrer Town Hall & Communlty Centre la5 Shown In rhe Unrestrfcced Deslgnaied Town Hall Fund) was É25.902 {2023.. £9,958). SupporT cosis Increased from É11,53110 115,620, resulilng In total resource5 expended of £73,68012023. £47.759). Income from Ihe Town Hall amoufited 10 [13,52512023.. £12,352). Invesrmenc Income from the Endovlmeni Fund. whith the Trusrees rransfer and apply to the Unrestricted De51gna¢ed Town Hall Fund towards the malntenan¢e of IheTown Hall. was £49.155 (2023.. £47,151). Durlno the year, rhe excess of pa￿entS ovtr recdprs was £ll.000. This Is nornialFy covered by the In¢ome from Invesiments However, In 2024 rhe Trusrees have been forced ro consume some of th*r reseThes 10 (overt￿5 shortfall and conrinually revlew thelr hlre tharges, ro try and Increase Income wlihoui dtsa¢fvantaglng (hdr user communlry. The Unrestrlcted Deslgnafed Sporcs h'eld fund had iotal Incomin8 resources of £25,373 12023.. 28.8911 of which a material proportion was accounied for by In¢ome from car boot sales of £17.13712023.. É19.109). Total resources expended were £63,308 12023.. £61,238). The net c￿tgoing resources of the Unresirfcted I)es￿nated Sporns-field lund were 137,93712023..1132,347). The Charlty's Invescmenr powcy 15 to plao surplus fLsnds Inltlamy on bank deposlt aCCOLtni and Ion9er Eerm In Charin¢o or Charlshare units. The Chadty'S policy for deiermlnlng the ol reserves is ro retaln Sufficient ro be able to deal wilh any malor repalr work or oiher unforeseen expense arislng in the next year. tO9ether wirh day to day running expenses. Unre5tritted Resekves, excludln8 endowmenc fund5 on 31st December 2024 amounted to [404,157. of which 198.450 is cash. The Charlry has conducced a ￿eW of the rna￿r rfsks to whkh rhe Charity is exposed. and systems have been esiablished to mliloate those rlsk5. SrATEMEfr￿oFTRl1ThEs' RESPONSIBLrrES Charlty law requlres the TrL¢stees to prepa￿ financial siaiemencs for eath financial year which show a crue and fair ￿eW of the stale of alfalr5 of the Chariry and sts h"nan(ial attmtyes for that period. In preparing those financial statements the Trustees are requlred to.. select suitable accountlng politie5 and consisrenrty appty Ihem,. observe rhe methods and principles in the Chari¢*s SORP., make judgernenrsand esurnate5 tha¢ are reasonable and P￿eNt. siace whether applicable accounting standèrd5 and 5tatemenTS of recomrnended wactlce have been foll¢)wed, subject to any departures disdosed arKt explained in the finanoal statements: Paje 4 and prepare rhv finanoal siaiernents on the Wng concem basls unless Ir is Iwwwlaie 10 presume that the Charlty will conrlnue In operadonal exEstenc¢ The Trustee5 are respor￿ble for keepkng proper Kcountlng records wmth dis&)se vAth reawnable accuracy ai any rlme the financlal posltlon of the Charfjry and to enaile them to ensure that the flnandal 5tarements Comp￿ wlth Ihe Charftles Aa 2011. Theyare also reSpons￿lefOr safeguarding the assets of the CharityaThJ hence fortaking reasonable steps for the prevenilon and de¢ealon of fraud and other Irre9ularftles. TheTrustees ￿e approved iheTntsEee'sRwtattheand theaccoMpartylng￿co￿ntsvth1th havebeen prepared In accordance wlrh the Charfty Scheme, the Charitle5 Act 2011 and Ststement of Recommended Practlce applica+le to d)arfiles preparfjng thelr accounts In accordan¢e the Finandal Reporylng S￿ndard applkabie In the UK and Repub￿( ofr Irdand IFRS102) {tharl¢les SORP (FRS1021). On behalf ol rhe board Dare V October 2025 I reporc to the tharftyon mY￿aMInaTIon ofthe accounts oflkhtsttrTownTnJst for theyear ended 31 December 2024. A5 the tnjstees of IlthesterTown Trusi you are res￿￿￿f0rthe ￿epara￿n of the accounr5 In at¢ord•nce vAth the requiremenrs of the CharJtlesAcr 2011 rthektl. I reporr In respecr of my eomlnatlon of theTrust's account5 carr￿d ouc under section 145 Of the 2011 Actand In orrylrs out my examlnailon, I havefollowed all the app1ka￿e Direcrionsgi¥tn bythe Chary C¢)mmlsslon under secrkjn 145151(b) of rhe Act. I have cornpleted myexaminatlon. l ¢orrfirm that no materlai matter5 ha4e cometo rry attentkn whith 9￿5 me cause to belkve ihat, In any Mater￿ respect: Accountlng recor& were not kepT In accordantewsth sectlon 130 of the Charbtle5 ALL or The accounty do not accord w5th such records" or (he accounts did nor Comp￿ wlth the appllcabbe req￿rernents concemlng rhe lorrn and content ot account5 Ser out In rhe Charlties IAccoLtnts and Reports) Regulailons 2008 otherrhn any requirement that the accounts glve a'true and falr, vlewwhkh ts noi a matter(ons￿ed as pan of an Indcpendenrexamlnarion. I have no con¢ems and have come auoss no other Marie￿ in me/lExpendttwe) (60,155) P4,805) Transfer from permanent endowment 49,155 47,151 Net movement In fw 01,CW) Town Hall deslgnated fund broughtfor¥vard 111,664 110,320 Ttrwn Hall deygnated IIMMI carrledforward 111,664 1U664 Paye 16 ForTheYear Ended 31 Decem￿2024 2024 2023 Incomkng resour￿. Hire ol pavilion and grounds Car boot sale- receipts Museum receiprs Bank Inceresc 6,768 17,137 818 650 25.3TJ 8,890 19,109 173 719 28,891 Resour￿ eXp￿ded on ra151ryfiMMk. Car boot sale- direct COSC5 426 426 627 627 Repairs and malnienance Insurance Business rate5 Heai11ght and waier Sporis supemsor salary Communi&irlons 25,470 3,792 26,024 3,692 278 2,479 8,909 1,494 434 4,345 9,712 666 304 Sundrles Depieclarlon 9,722 54,011 9.588 52,898 Support cos Clerk's salary 8ank charses Accountancy se￿(e5 8.171 64 638 7,066 25 622 7,713 63310 61238 Ner movement knfund P7.937) f32,347) Sporcsfield deslgnated fijnd brou8ht forward 320,116 352,463 SportsfieW deslgnated fundarrled forward 281179 320,116 Page 17