a)arity registered number.. 235579 ILCHESTER TQWN TRUST TRUSTEES REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 Ilchester Town Trust Trustees Report and Ilnaudited Flnanclal Statements For The Year Ended 31 December 2022 Contents Pa9e Charlty Infomiation Trustees. Report Independent Examlner's Report statement of Finanoal Activities Balance Sheet Notes to the Financial Statements 8-13 Detailed Statement of Financkil Activrtie5 - Town Hall 14 Detalled Statement ol Flnandal Actlvltles - Sportsneld 15 Ilchester Tobyn Trust Charity Inforniation For The Year enfled 31 December 2022 Truste•s Catherine Dobson Christ]ne Jes50p (SANHS ￿rninee) Graham Mottram IIPC nominee) IChaSm)anl Stella P￿kf0rd Susan Small (VI￿ Chalr) Harold Williams m￿hael Edwards (appointed l November 2021) Clerk Maxlne Read Charlty Number PrIn¢l￿1 Addres• 235579 The Town Hall High Street Ilchester Yeovil BA22 8NQ Gavin Brown FCCA Davld Collard and Co 3 Marco Polo Ho¢Jse Bindon Rc4d Taunton Somerset TA2 6BJ Ind•p•nd•nt Examln•r Page I Ilthester Town T￿￿t Trustees. Report For The Year Ended 31 December 2022 The trustees present their annual report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounb"ng and Rep)rtlng by Chanties.. Statement of Recornmended Prattice applicable to charities in weparfng theSr accounts in accordan￿ with the Flnancial Re[M)￿ng Standard applicable in the UK an¢J Republic c Ireland IFRS 1021. CHARITABLE OBJECTS The upkeep, repalr and maintenance of the communty centre and tt)e museum. Any charitable purtx)ses for the general benefit of the inhabitants of Ilchester. dmonlstr The Ilchester Town Trust is constituted by a Deed of Trust and is a registered tharity, number 235579. Its address Is do Mrs Maxlne Read, Clerk to the Trustees, The Town Hall, Hlgh Street, Ilchester, Yeovil, Somerset BA22 8NQ. The Charity Is Curren￿Y admlnistered by seven Trtbstees- two nomlnated by the Ilchester Parfsh Councll, and flve co-opted. The Tnjstees as (* 31st December 2022 are.. Mr Graham Mottrarn IChairman},' Mrs Susan Small (VI￿-chairrnan)- Mrs Cathenne Dobson,. Mrs Stella Pickford,. Mrs ChristSne Jessop,. Mr Harold W111iams, and Mr Mlchael Edwards. There We￿ no new aPkM)intments, or resignations, in 2022. The Trust is attempting to recrult addityonal Trustees wlth the )Im of read)in9 nine committee memtxrs. The Trust uses HSBC and the National Westrninster Bank, tr￿h In Yeovil, for banking setvices. The HSBC chantsble accounts are charged a monthly Interest fee, and transactSon fees. The￿f0￿ the three accounts are managed In a way to best avold unnecessary banklng fees agalnst the chadty's IInan￿s. The Trusts conunue to use the services of Messrs Porter Dodson. Solldtors of y￿VIl, for Jny legal supwrt and rep￿sentatIon, and Davld Collard & Co for flnandal 5ervlces and support. OBJECTIVES, ACTIVITIES AND ACHItVEMENts Governance ol the charity decrees that any Income garnwed Is In the first Instance applled to maintaln the os5ets of the Trust. Thls includes the Ilchester Town Hall and Communlty Centre, and the He￿tage cent￿ withln, plus the Pavlllon and Skh)rts fields; and secondly, for any charttable purposes for the general teneflt of the Inhabitants of Ilchester. The charity employs three members of stsff, all on a part-time basis, these a￿.. Thè Clerk to the Trustees. a residènt Caretaker at the Town Hall, and a SKhyts field Supervisor for the Sports Flelds and Pavllion. The Town Hall 15 a Grade Ir Llsted Bullding and Is an extremely expenslve bullding to run and maintsin. The Trustees have an ongolng strateglc review of Its artS¥ities and condude that they wlll continue to operate the Town Hall Into the future and will Invest gradually In Improvements. The Trust experlenced an unfortunate start to the year. when it Wlas dtscovered that the Pavilion had teen vandallsed In the early hours of New Year's Day. The result treing that the rTh)f soffits at the back of :he Pavlllon, and the external emergency Ilghtlng had to be replaced. An additional Crn camera was installed at the Pavilion. The Trust hosted the Queen's Platlnum Jubllee Street Party and ￿lebratIOnS at the Town Hall and on the Green In June 2022. The Trustees approved the replacement of the Town Hall Hat kitchen in the summer of 2022. The existing kitchen, which was over 30 years old, was In a very poor state of repair. An Interest free three-year loan was gamered for the purchase of a new kitchen, which was heavily discounted against the onglnal sale price. Additlonal eX￿ndItUre at the end of 2022 included a new dishwasher for the matn kitchen in the Town Hall, following the existing dI5hwasher belng condemned. A second-hand elethc cooker was purchased for the maln kitchen In the Town Hall, Includlng other assoclated installatlon costs. It was ne8Jed to ￿plaCe the existing gas ccoker, was extremely old and deemed a safety risk due to the fact that live flame was being used t*y oJstomers. Other smaller Items of expenditu￿ to note, included the painting of the Pavllion foyer, and the main hall lights In the Town Hall being ￿p1a￿d with LED Ilghting. A rolllng program for Installing LED lights will be carried out during 2023. Wot*s to repair the perimeter walling located at the Roman Cernetery is n¢)w virtually complete and the Trust wi15 be looking to consolldate the remaining stone wall in the middle of the land, whKh is cU￿￿V unstable. In April 2022, an ecologist started surveying for dorm1￿, bats, and badgers wlthin the cemetery, as instrurted by Hlstoric England. No works could commenTr at the Cemetery until the survey was fina115ed. the COFnpleted ￿k￿¥t was rece¢ved by the Trustees in February 2023. Project works wlll commence in the surnmer (* 2023. Guided tours (that are hekl the perimeter or the cemetery) commenced In the sprlng of 2022 and were available throughout the summer rrM)nths. Page 2 Ilchester Town Trust Trustees. Report For The Year Ended 31 December 2022 {continued) OBJECTIVES, ACTIVITIES AND ACHIEVEMENTS {¢ontInu￿) The Trust applied lor, and Suc￿sSfUllY r￿1ve￿ two grants from the South Somerset Distrirt Council to suprK)rt the Pavlllon and Sports field. to the sum of £3917.00. The Town Hall and Pavilion have always been a popular venue fv hire by ￿th the local communlty an¢J dlents further afleld. Client bookings are a valuable source of wenue and are ￿0vering well fdlowing the pandemic. This aside. the￿ is a need tts assess current bookings and find ways to IncrEase ￿venue via this means. The hall is use(1 on an annual basis as a p>lllng station for the village for elections, which went ahead In May 2022. The Town Hall hosts a Llbrarylcommunlty rcM)m and the Herltage Cent￿, p￿￿UslY known as the Ilchester Museum. Thls has been ￿naMed as in reality there a￿ no significant curattsnal skills or Storage. to 5UPPJrt a potentsally registered museum. These facllitles continue to be popular with the local community and visitors from further afield. The Heritage Centre Is run solely by voILSnteers and is normally cyen to the public frorn Easter until Ortober half term week, every year. The Heritage Centre stayed closed durlng 2022, but the frust 15 delighted that it wlll open after Easter. in April 2023. Weekly car boot sales started at the beginning of Apn'l 2022 a¢)d the season finished at the end of September. Weather Impacted the car boot sales to some extent thls year. but tl)e sales Still raised Just short of E18k. The income genernted Is Invaluable and goes towards runnlng cost5 and the future development of the Pavilion and Sp)rts field. Voluntsry help from the local community plays a major part In the running of the car toot sales and Sports field In 9enwal, which ￿MaInS the home ground for Ilchester Youth Football a*Jb, and a base for the Guides and Brownies. FINANCIAL REVIEW Income from the Town Hall & Museum arnourtted to £12,781 (2021.. £5,745). Investment Income from the Endowment Fund, was £45,59912021,: £40,894). The expendlture incurred on malntalnSng the Ilchester Tt)wn Hall & Ctynmunity Centre and Museum las shown In the Vnrestrlcted Oeslgnated Town Hall Fundl vlas £38.187 12021.. £30.5981. SupFQrt costs Increase sllghtjy to £10,003 from £7,707 In 2021, resultlng In total ￿sOUrceS expended of £48,190 (2021= £38,305). The Unrestrlcted Deslqnated Sports-fleld lund had total Incomlng resources of £29,506 {2021.. EL2,7L41- the In¢￿aSe was largely due to an Increase In the Intake from car boot sale receipts. Total resourc￿ expended were £42,720 12021.. £40,320). The net (outgolngl resources of the Unrestrfcted Deslgnated Sp)rts-field lurtd was a deficit of £13,214 {2021.' (£27,60611. Thè Chanty's policy for detemiining the level of reserves Is to retsln suffident to be able to deal wlth any major fftpalr work or other unf¢re5een expense arlsing In the next year together wlth day to day runnlng expen￿. Vnrestrlcted Reserves on 31st De￿mber 2022 amounted to £477,83S, of which £165,994 is cash. The Chadty ttas conducted J revlew of the major rlsks to which the Charity is extKJs&J. and systems have been established to mitigate those rlsks. Page 3 For The Year Ended 31 l>etember 2022 (u￿rtinued) srATEMENT OF TrusfEES' RESP¢)IISIBILTTIES Charlty law requirts the Trustees to p￿pare flnandal statements fvr each financial year whlth show a true and falr vlew of the stste of affalrs of the Chartty ènd its financial activFb"&s for that peth)d. In prEpadwJ tts)se finanLial statements the Trustees are required to.. select sultable accounting O￿leS and Con￿9￿n￿Y appty theJn: obserye the methods and prlnoples In the Charft6es SORP. rnzke judgements and ts￿rnates that are reasonable aThY prudent: stste whether applicable accountlng stsndards and statem￿t$ of recommeThJed Pract1￿ have been followed, subject to any departures disclosed and explained In the finandal statements; and prepare the finandal ststements on the golng concem basls UTh￿ t 15 inopproprlate to presume that the Charlty wlll contlnue In operatlonal ￿lSter￿e. Tre Twstees are reskX)nsible for keeplng proFer accounts.ng reths whkh dlsdose with reasonable aecuracy at any time the finandal posltlon of the Chadty and to enable them to ensure that the finondal statements comply wlth the Charltles Act 2011. They a￿ also iesponslble for safeguardlng the assets ol the arml hence for taWThJ reasonotye steps for the preventloTh and detethon of fraud and other irreyularltles. The Trustees have approved the Trustee's Rwt above and the x(r¥mpanWThJ accounts whlch have prepared In accordance wlth the Charfty Scheme, the Charttie5 Act 2011 aTrJ Statement of Recommended Prnetlee applicable to cha￿tIeS preparlng thelr accounts In accordan￿ wlth the Flnandal Reporting Standard applicable In the UK and Republlc of Ireland IFRS1021 (Char6ties SORP (FRS 10211. On behalf of the board Graham Mottram Chalrn)an Page 4 Ilch•ster Town Trust Independent Examinèr's Report For The Year Ended 31 December 2022 I report to the chartty on my examlnatlon or the accounts d Llchester Town Trust for the year ended 31 December 2022. Responslbllltles and ba$18 of report: As the trustees of Ilchester Town Trust you a￿ ￿sponSible for the prEparntion of the ac(x)unts in accor