COMMONALTY CHARITY LANDS REG NO: 235385 MILBORNE PORT ANNUAL REPORT 1ST JANUARY UNTIL DECEMBER 2023 TRUSTEES: Following the election of offi￿rS at the January Trustees meeting Mr Rodney Biss continued as Chair wtth Mr Harold Clarke as VI￿ Chair. In October 2023. Mrs Pam Alexander was re-elected by the PCC of the Church of St John the Evangelist. Milbome Port for a further term of four years. Mr Tery Mitchell resigned as a trustee in December 2023. No new trustees were appointed between 1 January and 31 sl December 2023. MEETINGS: Monthly meetings continue to be held on the last Tuesday of the month, which works NEW TENANTS". With the completion of major renovation at 3 South Street interviews took place with St the new tenancy tsken up from the 1 of September 2023. ALMSHOUSES: Following the completion of work on 3 South Street, major work started in earfy September on 14 High Street. This indudes modemisation of the kitchen and bathroom. Also, repla￿ment of the utility room and the staircase. Trustees felt that even though the work will be expensive it will be of benefit to both future tenants and the charity. GENERAL REPAIRS TO OUR HOUSING STOCK: Maintenance work has included.. replacing a kitchen ￿[lIng. following an upstairs water leak. replacing kitchen units in properties replacing or repairing of boilers. We try to resporKI to any rnalntenan￿ cOn￿mS as quickly as possible. However, this year, this has not always been possible due to a paucity of local handymen. Concerns were raised by trustees to an increase in the reporting of condensation or damp issues by tenants. Consequenuy. a handbook was produced which outlined the causes of condensation and mould with practical ways to their reduction. The handbook was distributed to all tenants. PUBLIC TOILErs: Continue to be managed by the chaiity, a pay increase was gNen to the deaner. GAS SERVECING: Annual gas servicing and safety tests ￿ntinue to be o)nducted. ELECTRICAL SAFETY TESTS: Being undertaken at all our properties as directed by legislation. EPC: Being conducted as required at all our properties. PROPERTY INSPECTIONS: Independent inspections continue to be conducted by Symonds and Sampsons Estate Agents. ANNUAL INSURANCE: Renewed: due to higher Material and labour charges, and like many other charities and organisations, V￿ have been faced with an increase in insurance costs. For 2023 the cost of annual insurance renewal was £12,412.96p. an increase of £2,350.81 p when compared to the previous year. WELFARE: Financial assistan￿ has been given to various projects in the village induding assisting disadvantaged children at Milbome Port Primary School, sponsorship towards the cost of the annual village fete and refurbishing a set of handbells. HOUSES COMMERCIAL PROPERTIES FIELD RENTS: With a significant increase in insurance and Maintenan￿ costs It was agreed to increase both house and commercial rents by 10%. No increase to field rents. RENT ARREARS: Payment is being made on a regular basis. HONORARIUMS: Both the Secretarfs and T￿asurerfs honorarium was increased by 8%. FINANCE.. Despite the increase in the number of repairs and building projects undertaken throughout this year our balan￿ sheet remains in a healthy position. THANKS: I would like to thank all the Trustees. Secretary and Treasurer for all their hard work and commitrnent throughout 2023. SIGNED HAROLD CLARKE VICE CHAIR COMMONALTY CHARITY LANDS DATED COPY TO PCC CHARITY COMMISSION FOR ENGLAND ANO WALES J TrIC Cll An.f Lu?S 1sJ*L ri•A* Sub total 150 50¢ 12 A4 Asset •nd inv¢stm¢nt urch•$g8. $09 tabl• Sub total Net of k•s•iptsl(paymentsJ A5 Transfers betr*een funds A6 Cash funds last yèar Ènd Cash funds this year end QLPS - aq6 oÉr3. Section B Statement of assets and liabilities at the end of the period Restrietèd tunds to r*arest£ Endowment lunds to ngare¥È£ C.-togokio funds Bl Cash funds Total cash funds funds fund8 Details to Curront ¥•￿• D￿allS Dtstails onal B4 Assets retained for the charbtys own uso VlhDn due DetaFIs B5 Llabllltles SKJned by one OT trustees on behattof all the truste88 Date of Toval CLArtKr ¢Rlol12)