| Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | Trustees' Annual Report for the period | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| From | Period start date | T o |
Period end date | |||||||||||||
| 01 | Jan | 2025 | 31 | Dec | 2025 | |||||||||||
| Section A | Reference and administration details | |||||||||||||||
| Charity name | Fordcombe Village Hall | |||||||||||||||
| Other names charity is known by | ||||||||||||||||
| Registered charity number (if any) | 235361 | |||||||||||||||
| Charity's principal address | Fordcombe Village Hall | |||||||||||||||
| The Green, Fordcombe | ||||||||||||||||
| Tunbridge Wells, Kent | ||||||||||||||||
| Postcode | TN3 0RY | |||||||||||||||
| Names of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year 1 Fraser Greenshields Chair 2 Brent Gebbie 3 Tara Davies Treasurer 4 Rachel Claire Whitley 1/5/25 5 Peter William Crabb 1/5/25 6 7 8 9 10 |
Name of person (or body) entitled to appoint trustee (if any) |
|||||||||||||||
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April 2026
11 12 13 14 15 16 17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Trust Deed with Administrative Provisions (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Trustee selection methods Trustees are elected by members
(eg. appointed by, elected by)
Additional governance issues (Optional information)
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April 2026
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Trustees appoint a management committee which manages the Hall on behalf of the Trust. During the current year, whilst the new hall is being built the Village Hall Management Committee has also formed a New Build sub Committee to focus on the oversight of the construction of the new hall.
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To hold land and village hall for the purposes of a club and place of physical and mental recreation for the inhabitants of Fordcombe Village parish
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April 2026
Maintain the village hall building and let it to local village organisations and inhabitants. The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. The Village Hall is available for all local organisations and inhabitants to hire at a modest cost.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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April 2026
4
Section D Achievements and performance
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April 2026
5
Section D Achievements and performance
Summary of the main The hall has operated satisfactorily, there is healthy demand for the achievements of the charity space from a number of users and the charity has generated a small during the year surplus of £3,732 for the year.
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April 2026
Section E Financial review
Brief statement of the The reserves are held in bank savings accounts. charity’s policy on reserves Details of any funds materially None. in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Fraser Greenshields
Full name(s) Fraser Greenshields
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April 2026
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Position (eg Secretary, Chair Chair, etc)
Date 3rd May 2026
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April 2026
FORDCOMBE VILLAGE HALL SUMMARY OF BALANCES HELD AS AT 31st DECEMBER 2025
| 31/12/2024 5,388.56 135,509.21 200756.02 Flagstone Group Ltd ( Trustees ) 341,653.79 £ 341,653.79 £ Net Assets Balance B/fwd 31/12/2024 341,653.79 Income for year 2025 43,648.50 385,302.29 Expenditure 2025 -39,915.73 Balance Carried Forward 31/12/25 345,386.56 £ Barclays Community A/cc 90351806 Barclays Tracker A/cc 30333468 Barclays "New Build" A/cc 83560074 Gross Assets Liabilities - Rent received in advance |
31/12/2025 12,724.67 137,292.54 198,369.35 5,000.00 |
|---|---|
| 353,386.56 £ -8000 |
|
| 345,386.56 £ |
|
Fordcombe Village Hall Accounts as at 31.12.2025 Year End Analysis
| 2024 | Income | 2025 2024 |
Expenditure | 2025 | |
| Onging income | Ongoing expenditure | ||||
| 4800.00 | Pre-School* | 11,400.00 | 5,123.22 | Cleaning& refuse costs | 6,387.46 |
| 13182.23 | Regular Hirings | 11,743.00 | |||
| 14617.35 | Private Hirings | 15,503.80 | 1,512.03 | Insurance | 1,568.94 |
| Cricket Club | 1,057.65 | Safety,fire & security | 1,743.74 | ||
| 320.00 | SDC | 724.32 | Water & sewage | 992.83 | |
| 2,494.12 | Gas | 3,334.57 | |||
| 9,800.99 | Ground works | 5,788.00 | |||
| 3,370.68 | Electricity | 1,970.94 | |||
| 1,994.16 | Licences & subscriptions | 265.00 | |||
| 914.16 | Business rates | 878.24 | |||
| 5,559.06 | Repairs,maintenance VH | 10,484.38 | |||
| (inclpainting3,575) | |||||
| (& floor maint 3,550) | |||||
| 6,758.71 | Repairs,maintenance CC | 3,459.00 | |||
| 198.00 | Admin | 180.00 | |||
| New equipment VH | |||||
| New equipment CC | |||||
| 364.50 | Deposits returned & refunds | 610.50 | |||
| 719.26 | Internet | 1,052.13 | |||
| **£32,919.58 ** | Total | 38,646.80 £ |
Other expenditure | ||
| 5070.53 | Interest on accounts | 4,396.66 | |||
| Grants | |||||
| 878.25 | Donations/fund raising | 447.00 **£40,590.86 ** |
Total (ongoing costs) | 38,715.73 | |
| Fordcombe Societydonation | |||||
| New Build expenditure | |||||
| Deposits banked | Protected Funds | ||||
| Pre/post-build costs | |||||
| 244.50 | Other receipts/cash | 158.04 | Project costs | ||
| New Hall start-upcosts | |||||
| Architect/plannings costs | 1,200.00 | ||||
| **£6,193.28 ** | Total other | 5,001.70 £ |
Other | ||
| Cricket Club | |||||
| 39,112.86 | Total ongoing income | 43,648.50 **£0.00 ** |
Totalprotected expenditure | 1,200.00 | |
| (unprotected funds) | |||||
| **£40,590.86 ** | TOTAL EXPENDITURE | 39,915.73 | |||
| New Build Income | |||||
| (Protected funds) | |||||
| Grants | |||||
| Bequests | |||||
| Donations/fund raising | |||||
| Investment interest | |||||
| **0.00 ** | Totalprotected income | 0.00 | |||
| Income 2025 | £43,648.50 | ||||
| **39,112.86 ** | TOTAL INCOME | 43,648.50 | Expenditure 2025 | £39,915.73 | |
| Excess income over exp | 3,732.77 |
Balances at 31st December 2025
4
Flagstone Group ltd
( Trustees )
| B/fwd Funds in Balance Funds out c/f Balance |
5,000.00 |
|---|---|
| 5,000.00 | |
| 5,000.00 £ |
Community A/cc 903551806
| B/fwd Funds in Balance Funds out c/f Balance |
5388.56 47,251.84 |
|---|---|
| 52,640.40 39,915.73 |
|
| 12,724.67 £ |
Tracker A/cc 30333468
| B/fwd Funds in Balance Funds out c/f Balance |
135,509.21 1,783.33 |
|---|---|
| 137,292.54 | |
| £137,292.54 |
Tracker A/cc 83560074
| Tracker A/cc 83560074 | |
|---|---|
| (New Build) B/fwd Funds in Balance Funds out c/f Balance |
200,756.02 2,613.33 |
| 203,369.35 5,000.00 |
|
| £198,369.35 |
Independent Examiner's Report to the Village Hall Committee
This report on the accounts of the Village Hall for the year ended 31 December 2025, which are set out on pages 1 to 3, is in respect of an examination carried out under Section.43 of the Charities Act (the Act).
Respective Responsibilities of the PCC and the Examiner .
As members of the Village Hall Committee you are responsible for the preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Act do not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of Regulation 25.
Basis of this report.
My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act . That examination includes a review of the accounting records kept by the Village Hall Committee and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement .
In connection with my examination, no matter has come to my attention;
1, which gives me reasonable cause to believe that in any material respect the requirements
a) to keep accounting records in accordance with section 41 of the Act; and
b) to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the regulations have not been met; or
2.to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Catherine Tucker FCCA
Date 24[th] April 2026
The Old Vicarage, Fordcombe, TN3 0RT