## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||01|Jan|2024||31|Dec|2024| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** Fordcombe Village Hall **Other names charity is known by Registered charity number (if any)** 235361 **Charity's principal address** Fordcombe Village Hall The Green, Fordcombe Tunbridge Wells, Kent **Postcode TN3 0RY** Fordcombe Village Hall ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Fraser
Greenshields|Chair||| ||Brent Gebbie|||| ||Tara Davies|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** **Trust Deed with Administrative Provisions** Type of governing document (eg. trust deed, constitution) **Trust** How the charity is constituted (eg. trust, association, company) **Trustees are elected by members** Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 **To hold land and village hall for the purposes of a club and place of physical and mental recreation for the inhabitants of Fordcombe Summary of the objects of the Village parish charity set out in its governing document Maintain the village hall building and let it to local village organisations and inhabitants. The Trustees have had due regard to the guidance issued by the Charity Commission on public benefit. The Village Hall is available for all local organisations and inhabitants to hire at a modest cost. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **With the new hall completed and the transition year last year, this Summary of the main year the activities of the charity were fully back to normal. achievements of the charity The hall continues to experience significant demand from local during the year organisations and further afield. The charity incurred some exceptional costs relating to upgrading of the cricket pitch which was the main reason we ended the year with a small deficit of £487. In other aspects, the management committee continues to run the hall well, and within the objective of the hall being self sustaining over the medium term.** March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The aim for the charity to be self sustaining each year, with a medium term sinking fund accumulated to cover inevitable repairs and renewals. **Details of any funds materially in deficit** **None.** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Fraser Greenshields **Position (eg Secretary, Chair,** Chair **etc)** **Date** 14 October 2025 March **2012** **TAR** 6 Fordcombe Village Hall Accounts as at 31.12.2024 Year End Analysis ||||||| |---|---|---|---|---|---| ||||||| |**2023**|**Income**|**2024**
**2023**||**Expenditure**|**2024**| ||||||| ||**Onging income**|||**Ongoing expenditure**|| ||||||| |_15000.00_|Pre-School*|4,800.00|_5,508.64_|Cleaning& refuse costs|5,123.22| |_12105.78_|Regular Hirings|13,182.23|||| |_13068.90_|Private Hirings|14,617.35|_1,539.36_|Insurance|1,512.03| ||Cricket Club||_1,505.38_|Safety,fire & security|1,057.65| ||SDC|320.00|_853.58_|Water & sewage|724.32| ||||_2,869.05_|Gas|2,494.12| ||||_15,645.34_|Ground works|9,800.99| ||||_4,621.52_|Electricity|3,370.68| ||||_797.99_|Licences & subscriptions|1,994.16| ||||_877.20_|Business rates|914.16| ||||_1,642.50_|Repairs,maintenance VH|5,559.06| ||||_772.28_|Repairs,maintenance CC|6,758.71| ||||_14.00_|Admin|198.00| |||||New equipment VH|| |||||New equipment CC|| ||||_1,951.00_|Deposits returned & refunds|364.50| ||||||| ||||537.57|Internet|719.26| |||||Other expenditure|| ||||||| |**_£40,174.68_ **|**Total for village organisations**|**32,919.58**
**£**|||| ||||||| ||||||| ||||||| |_2865.59_|Interest on accounts|5,070.53
**_£39,135.41_ **||**Total (ongoing costs)**|**40,590.86**| ||Grants||||| |_300.00_|Donations/fund raising|878.25||**New Build expenditure**|| ||Fordcombe Societydonation|||**Protected Funds**|| |||||Pre/post-build costs|| ||Deposits banked||_28548.24_|Project costs|| ||||_2445_|New Hall start-upcosts|| ||Other receipts/cash|244.50|_952_|Architect/plannings costs|| |||||Other|| |||||Cricket Club|| |**_£3,165.59_ **|**Total other**|**6,193.28**
**£**
**_£31,945.24_ **||**Totalprotected expenditure**|**-**| ||||||| |**_43,340.27_**|**Total ongoing income**|**39,112.86**
**_£71,080.65_ **||**TOTAL EXPENDITURE**|**40,590.86**| ||**(unprotected funds)**||||| ||||||| ||**New Build Income**||||| ||**(Protected funds)**||||| ||Grants||||| |£100,000.00|Bequests||||| ||Donations/fund raising||||| ||Investment interest||||| ||||||| |**_100,000.00_ **|**Totalprotected income**|**0.00**||**_Income 2024_**|**_£39,112.86_**| |||||**_Expenditure 2024_**|**_£40,590.86_**| |||||**_Excess expenditure over in_**
**_-1,478.00_**|| |**_143,340.27_ **|**TOTAL INCOME**|**39,112.86**|||| ## **Independent Examiner's Report to the Village Hall Committee** This report on the accounts of the Village Hall for the year ended 31 December 2024, which are set out on pages 1 to 3, is in respect of an examination carried out under Section.43 of the Charities Act (the Act). ## **Respective Responsibilities of the PCC and the Examiner** . As members of the Village Hall Committee you are responsible for the preparation of the accounts; you consider that the audit requirements of Section 43(2) of the Act do not apply. It is my responsibility to issue this report on those accounts in accordance with the terms of Regulation 25. ## **Basis of this report.** My examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act . That examination includes a review of the accounting records kept by the Village Hall Committee and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent Examiner's statement** . In connection with my examination, no matter has come to my attention; 1, which gives me reasonable cause to believe that in any material respect the requirements a) to keep accounting records in accordance with section 41 of the Act; and b) to prepare accounts which accord with the accounting records and comply with the requirements of the Act and the regulations have not been met; or 2.to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Catherine Tucker FCCA Date 13[th] October 2025 The Old Vicarage, Fordcombe, TN3 0RT