Trustees’ Annual Report for the period
From 1[st] July 2023 to 30[th] June 2024
Charity name: Winchelsea New Hall
Charity registration number: 235174
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To stand possessed of Winchelsea Village Hall (known as Winchelsea New Hall) so as to permit it to be used, occupied and enjoyed in perpetuity as a village hall. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To provide premises as venue for social activities for the residents of Winchelsea and the surrounding settlements. These activities cover local clubs and societies as well as independent organisers of leisure, sport and cultural events. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees continue to have due regard to the guidance published by the Charity Commission on public benefit and all activities are considered in that light. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year the following improvements have been made: Disability, health and safety Provision of e9ec;ve ven;la;on within the WCs by means of opening windows. The previous windows had become decayed and not been openable for many years. The enhanced acous;c insula;on of draught sealing and double glazing also has advantages during talks as passing tra"c noise is less intrusive. The Ladies WCs have been completely refurbished including thermal insula;on and extract fans over the WCs. These changes, like those made in the previous year, enhance comfort, eliminate back mould on the WC walls and bene&t the elderly and disabled and promote social inclusion. Sport facili5es Provision of Pickle Ball court facili;es within the Hall which can be set up within a few minutes Table Tennis and Badminton ac;vi;es were iden;&ed in the 2016 community survey as a valuable addi;on to the range of ac;vi;es available locally and provided by the Hall Management Commi.ee for use in an ad hoc system of booking at short no;ce when the Hall is not otherwise in use. These facili;es have generated regular use over the year. Impact of improvements The improvements to insula;on and ven;la;on in the Ladies WCs shows the bene&ts when the Gents WCs are refurbished this coming year. These 98 year old facili;es were not matching the enhanced standards we have already achieved in the Hall with new double glazed windows and ceiling insula;on. The black mould growth on the lower walls of the WC compartments were par;cularly troubling. This in turn will promote the long term sustainability of the hall The Spor;ng facili;es have been used regularly. |
| Exterior | Areas |
|---|---|
| | We have iden;&ed the need to renew the |
| drain covers on the north side to prevent | |
| odours and have a suitable hard wearing | |
| cover next to the car parking area.. | |
| Website | |
| | The well designed website con;nues to |
| a.ract new hirings and provides indica;ons | |
| to the commi.ee of users looking at the site | |
| informa;on | |
| | We have iden;&ed that more frequent |
| updates to the website should be made to | |
| keep it current and bene&t from the years | |
| wedding's decora;ve set ups in the Hall | |
| which our hirers share with us. |
Ac5vity Development
-
We con;nue to promote new ac;vi;es for community use by providing discounted rates of hire for trial bookings.
-
There are regular new booking enquiries which enhance choice for residents.
-
The free monthly Film Night is a popular event which is designed principally for social cohesion. The cost of the annual license to show &lms is successfully covered by a pay bar and dona;ons.
Documents
- The standard hiring agreement has been improved to make it easier for users and opera;ves to use, and we are preparing refreshed documents to keep the hiring agreements up to date with requirements.
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of theperiod |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The trustees are aware of their legal duty to apply income funds to the objectives of the charity within a reasonable time of receiving them. In view of this, reserves are to be restricted as far as possible to the level necessary to cover future eventualities, which will allow for medium term planning and avoid the risk of insolvency. |
| Amount of reserves held | Para 1.22 | £8,455 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuingas agoingconcern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hall hire fees, fundraising including fairs and fetes, 100 Club, one-off events such as auction of promises, grant applications and regular donations. Specific fundraising and grant applications are needed for development projects eg. refurbishments or new or updated equipment. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Declaration of trust dated 29 March 1926 as amended by resolution dated 28 November 2015 |
| How is the charity constituted? (e.g unincorporated association,CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected by management committee from among their number |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Policies etc. No specific arrangements for induction and training of trustees but trustees are generally required to demonstrate relevant skills and experience. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Organisational structure. On 28 November 2015 the members in general meeting resolved that the administrative provisions of the declaration of trust dated 29 March 1926 should be amended. These amendments were accepted by the Charity Commission on 23 January 2016 subject to minor changes they deemed necessary to avoid conflict with the governing document. Following the resolution of 28 November 2015, Winchelsea New Hall Society registered charity number 258230 (whose purpose was to raise funds for the upkeep of the hall) merged with Winchelsea Village Hall. |
| Relationship with any related parties |
Para 1.51 | No relationship with related parties. |
| Other |
Reference and Administrative details
| Charity name | Winchelsea New Hall |
|---|---|
| Other name the charity uses | Winchelsea Village Hall |
| Registered charity number | 235174 |
| Charity’s principal address | Rectory Lane Winchelsea East Sussex TN36 4AA |
Names of the charity trustees who manage the charity
| Names of the charity trustees who manage the charity |
|||
|---|---|---|---|
| 1 2 3 4 5 |
Trustee name | Office(if any) | Dates acted if not for wholeyear |
| Alison Clare Casey | Chair | 29thJuly 2023 to present | |
| Elizabeth Rosemarie Roberts | Treasurer | ||
| Paul Michael Robert Mortimer | Secretary | ||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Alison Clare Casey Full name(s) Position (eg Secretary, Chair, etc) Chair
Date 31[st] October 2024
| 2022-23BUDGET23-24 | 2022-23BUDGET23-24 | 3010612024 | |||
|---|---|---|---|---|---|
| INCOME | |||||
| Lettings Regular Lettings Occasional Lettings Weddings |
4,324.OO 3,530.00 3,5oo.oo |
4,300 3,200 3,5fi) |
4,648.00 3,896.90 3,962.00 |
||
| GRANTS | |||||
| lckleshamParish Council SussexCommunityFund(WindFarm) SussexCommunity(Rye)Fund |
L,725$O | t,725 5,ooo 1,ooo |
1,690.00 5,000.00 1,000.00 |
||
| RotherCommunityFund | ?rw2 | ||||
| Other (RotherCarbonreduction scheme) | 2,3L0 | ||||
| Subscriptionsfromsupporters | 900.00 8s0 | 875.00 | |||
| Donations | 478.L7 soo | 1,828.00 | |||
| FUNDRAISING | |||||
| Summer Fete Lunches/Teas | 2,245.89 | 800 | 93 445 L, |
||
| ChristmasFair&Grand Raffle | 3,037.74 | 3,200 | 25 652 3, |
||
| Film Night | 605.43 | 700 | 21 583 |
||
| 100 Club | 586.14 | L,240 | 18 617 L, |
||
| GeneraIfundraising/Other | events | 90.00 | 1,000 | 90 697 4, |
|
| ciftAid | 649.85 | 400 | |||
| Banklnterest | 52.6L | t20 | 187.50 | ||
| TOTALINCOME | 2L,724.7933,607 | 35,183.87 | |||
| EXPENDITURE | |||||
| Cleaning | 1,730.38 | 2,000 | 1,948.93 | ||
| ElectricitySSE | 497.16 | 1,500 | t,049.67 | ||
| GasBritsh Gas Lite | 1,097.83 | 3,000 | 2,2L8.74 | ||
| Rates | 180.37 | 150 | 1L3.52 | ||
| Water | 93.94 | 110 | 1,L2.38 | ||
| Broadband | 119.16 | 400 | 39L.74 | ||
| Eventcosts | 1,052.22 | 1,500 | 2,390.94 | ||
| Advertising | 175.00 | 150 | 100.00 | ||
| Premises Repairs&Maintenance | 1,383.96 | 900 | 2,2L5.45 | ||
| EquipmentRepairc&Renewals | 1,189.66 | 800 | 264.65 | ||
| Donations made to other charities | 1,168.00 | 850 | 893.00 | ||
| Insurance | 995.56 | 1,315 | 1,095.08 | ||
| Admincosts +postage | 9.58 | 100 | 271.49 | ||
| Licences | 883.70 | 1,000 | 187.56 | ||
| Society Subscriptions | 50.00 | 60 | 50.00 | ||
| CarPad<rent | 50.00 | 52 | 52.00 | ||
| Sub-Total | L0,676.52L3,887 | 13,354.4L | |||
| ASSETS&lnvestment | Purchases | ||||
| Premisesimprovements | 11,227.84 24,2O0 |
25,050.94 | |||
| Furnishings | |||||
| Sub-Totdl | 1L,227.84 | 24,2OO | 25,050.94 | ||
| TOTALEXPENDITURE | 21,904.36 3&087 |
38,rCI5.35 | |||
| Netofincome/expenditure | -179.57 | 4,48O | -3,22t.48 | ||
| CURRENT BALANCES | |||||
| NatWest ManagementAccount | 2t885.97 | L8,649.57 | |||
| ShawbrookReserve | 8Ass.42 | 8,455.42 | |||
| NET CURRENTASSETS | 30,341.39 | 27,t04.99 |