Wivelsfield Village Hall and Recreation Ground Trustees Report and Accounts For the Year ended 31 December 2024 Trustees Annual Report for the period Penc*J start date PerKxI end date Oay Month Year Day Month Year From To Reference and administration details Charlty nam• WIvo1•11old Vlllago Hall and R•crea1k￿ Ground Ro918tergd Gharlty numb•r (If any CharW8 prfnclpal addro•• The Secretary, SpringfElds. Ditchling Road, WNelsfiekl, Haywards Heath. Wesl Sussex Po8tcode RH17 7RF Namm of th• charfty tru•t•M who m•n•g• th• charlty ¢)fflM {11 •ry) O•ts• •¢tod W notfor El•¢t￿ TnMtoe• Cameron Wallis Andrew Savidge Peter Burton Ann Savidge Liz Burton Lesley Corbett Chaiman Wice-chaimian Secretary Treasurer Repr•80ntatlvo Trustees Dave Callaghan Sue Blunden Rhonda Janes WNelsfield Little Theatre Mid-Su&8ex Parkinson's Group V4lvelsfield Films Non-votlng RepresentaUve8 Chloe Hodgson lan Haffenden Sue Morris Robert Packer Sheila Blair Alison Cumberland Sandra Truran Letting Secretary Parish Council Parish Council WNelsfield Green Cricket Club Histofical Sw'etylchurch WNelsfield Community Club Green Path Comer Names of the ¢￿tOdian trustees for the charlty. WNelsfield Parish Council Names and addresw of Banks Namo AddrM• Lloyds TSB Bank plc CCLA Investment Management Ltd Haywards Heath Branch, PO Box 100Q, BX11 LT COIF Charity Funds. Senator House, 85 Queen v￿torIa Street, London EC4V 4ET Lutea House, Warley Hill Business Parf(, The Drive, Great Warley, Brentwood. Essex. CM13 3BE Shawbrook Bank Ltd Structure, overnance and mana ement DHcrlptlon ¢)f the charfty's trus1• The goveming document is a Charity Commission Scheme dated 27 September 1978, which arnalgamaled two charities: the Wivelsfield Reading Room and Inslrtute (1912) and the wAve1sf￿Id Playing Field and Recreation Ground (1956 and 1966). Some of the Charity's rules have been subsequently amended by agreement of the Managing Committee and these arnendrnents have been submitted to the Charities Commission Type ol gov•ming document How chanty is constliuted Tru81 Trustee selection method8 The managing trustses consisl of up to 8 members elected at each annual general meeting and up to 13 representative members appointed before rt by the local organisats'ons listed above. All trustees ￿tIre at the start of each annual general meeting but are eligible to be reelected or reappointed at thal meeling. Addftlonal gov•manc• l•su•8 (Optlonal Infomiatlon) The Trustees met fve times in person in 2024. Policies and prO￿dureS adopted for the indudion arKI training of trustees. The Trustee8 have had regular email cL)ntact during this year. Ob ectives and activities Summary of tho objects of tho charlty set out In Its gov•ming document The object is to provide recreation and leisure facilitbes for the inhabitants of the Wvelsfield Parish. Summary of the maln activities undertaken for the publlc berbefit in rela￿On to these objects Its main activrties are to run the Village Hall, built in 1981, together with the Recreation Ground. its pavilion. and the car park. Its mission. for the public benefft. is to maintain and enhan￿ the exists'ng facilities. making them available at the lowest cost, consistent Wlth k)ng-temi economic viability. chievements and performance Summary of the maln achievements of t charlty durfng the year This year, a number of amerKlments have been made to the facilty. The installation of fixings to enhan￿ a hirer experience, repainting where required. the area to the rear of the hall has been expanded and is awaiting further works. This year has been focussed on providing the best building possible for our hirers, making it easy for them to hold a bookin n our fantsstic communi venue. Financial review 8rl•f 8tat•m•nt of the charlty'• pollcy on rnsorv•• The pollcy on ￿se￿Ie$ is to hold onty sufficient to cover the wear and lear and eventual restoration of the buildings, the maintenance and eventual replacement of other facilities, and contingencies. There is a larger than nomal reserrfe held this year as a number of the smaller hall enhancement projects for whlch funding has been allocated have yet to complete. Further flnanclal r•vl•w d•tslls (Opiional Infommtlon) The charity's main Sour￿ of income has been from hiring8 of the Village Hall, Pavilion arKI Recreation Ground. The charity a180 receives incorne from long tenn pa￿Ing in the Village Hall car park 8nd from the 801ar energy array. You may choom to indude a¢Jditional information, b*here relevant about: The charity'$ prlnclpal sources of funds. How expenditure has 8UPPOrted the key obj'ective8 of the charity. The main items of expenditure have been the day to day running costs of the village hall and pavilion, induding cleaning, heating, lighting, water and insurance. Other items have been completed this year. using grant funding. which we have been very lucky to receive. Other optional information Futuro Plan8 There are always many items that we would like to complete in order to enhance our building and we will a￿rtays continue to complete these, as and when funds are available. This coming year, are hoping to fence and tarmac our newly opened up rear area. and to provide facilities for our hirers to enioy all year round. A small bar. seating area and lighting. We will be lookirvJ to update our websrte. move over to a new booking system, and hopefvlly install new projector within the Main Hall. ￿ngst many other things. We will also be working very dosely with our Parish Council this year to install new facilities on the Recreation Ground. using monies from the local housing development. alongside any further grant funding Ihat we are applicable for. Trustse8 r•sponsibiliti08 as to accounts. Charity law requires the Trustees to prepare financial statements for each financial period which give a true and fair view of the state of affairs of the Charity's financial activities and of its financial position at the end of the year. In preparing the financial stalements, the Trustees are required to select suitable accounting policies and then apply them o)nsistently: make judgements and estimates that are reasonable and prudent; state whether applicable accounting stsndards and statements of recommended practice have been followed. subject to any departures disclosed and explained in the financial statements, and prepare the financial statements on the going concem basis unless il is inappropriate to presume that the Charity will continue in operation. The Trustses are responsible for keeping prop8r accounting record8 which disdose with reasonable accuracy al any time financial position of the charlty arKI to enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the a&sets of the charity and hen￿ for tsking reasonable Steps for the preventlon and detection of fraud and other irregulanties. The Trustees confimi that the financial statements comply with the requirements of the Charities Statement of Recommended Practice (2005) arKI the accounting provisions of the Charities Act 1993 and Regulations thereafter. Declaration Th• tru•tM• approv•d th• tru•t•M r•port abov• on Slgnod on b•hall of th• charlty'* tru•t•••: Slgn•lur•(•) Full narf•) Cameron Wallis Peter Burton p￿Illon Chairman Secretary 240¥ CC16a To TaMI Al ••M 741 *1* y4 171 171 Y• CHARITY COMMISSION Forf ENGLAND AND WALES Independent examinerfs report on the accounts Section A Itidepenclent Examiners Report memborn d i Wvelsfield Vrllage Hall aThl Reueaion GrouTrJ Chanty On accounts forthe y8ar , 31 D¢¢•nber 2024 Charity no 235098 Ilf any) Set out on pag68 1 7 8 I report to Ihe trustees on my èxamn9t￿) of ts a1x0￿ts of the above tharty fthe Trusfl for the ye8r ended 31112r2024 Respon•lbllltlM and As the tharity trustees of the Tw¥L yau are Ipsponsi￿e forthe Fyeparab'on basls of rnport of th& ac(thnts fft acCOrd￿C￿ the ofthe Chames A 2011 fthe Acn I re￿rt in respect of my examinatson of the Trusfs act￿nts carried out urKter $8cliefi 145 of the 2011 Ad and m Lzrrying out my ex8min8tion, I have followed tho apptKthe Dlrectlon8 given by Ihe Chanty Comml88lon und8r sacth)n 145{5){b) d the Ad. Independent have ccffip￿ted my examin*"on I C￿n￿Mi trtat no malenal matters havè *Xa￿￿n*ffB statomont come to my attentson In connects.on V•ryth Ihe examinatK)n thich gives me Cause to believe Ihat in. any mat8nal respect. aL￿1n￿ng record$ ware not kept ￿ ac4>)rdance S&￿'0n 130 of theAdor th8 8(xounts do Tr)t Ihe ac¢x)unllng reoxds I have no ¢X*)c4ms and havé come 8¢X)88 no other matters In connethon vnth the eX*nInat￿ to ￿1¢h all￿tIOn Sh￿Id be drw*n in order to enablè prop•r und￿￿kn9 01 the acc(￿nts to b• rn8ch•d. Slgn•d: 29 March 2iJ25 Nam•: , Barbar8 Patnda Kiie Relevant professlonal FCA. CTA & BFP quallficatlonlsl or body Ilf any): Address: 4 Th Waidrw Oxted, Surrey RH8 9DY Only comwe rf the examffter need$ tt) hi*ilight matters of CA)nc8m (seé CC32, lrnlepondent eyAmhwllon of axthnts dir•#ions 8nd guidance for examin8rs) Glvo hern tslel detalls of any Item8 that th¢ examlrnr w￿h8$ to dls¢lo4.