Wivelsfield Village Hall and Recreation Ground /4 Trustees Report and Accounts For the Year ended 31 December 2023 Trustees Annual Report for the period Period start date Period end date Day 01 Month Year 01 2023 From To Day Month 31 12 Year 2023 Reference and administration details Charity name Wwelsfield Village Hall and Recroation Ground Rfjgistorfjd charfty numb8r Irf any 35098 Charity's prfncipal address The Secretary, SpringfEEds. Ditchling Road, Wivelsfiekl, Haywards Heath, West Sussex Postcodo RH17 7RF Namès of thè charlty trustees who manage tho charlty Tnwt•• nam• Offlce Ilf aryl Oat0• •ctsd If not for whol• rlod Elected Trustees Cameron Wallis Andrew Savidge Liz Burton Ann Savidge Peter Burton Chairman vI￿chai￿an Secretary Treasurer Letting Secretary Lesley Corbett Barbara Harty R•pr•8•ntaliv• Trustees Dave Callaghan WNelsfield Little Theatre Representative WNelsfield Films Representstive Mid Sussex Parkinson's Group Representats've Rhonda Janes Sue Blunden Non-voting Representstive8 lan Haffenden Parish Council Parish Council Wwelsfield Green Cricket Club Historical Soc WNelsfiekl Community Club WNelsfield Stoolball Club Sue Morris Robert Packer Sheila Blair Alison Cumberland Karen Sargent Names of the custodian trustees for the charrty. Wivelsfield Parish Council Names and addresses of Banks Name Address Lloyds TSB Bank plc CCLA Investment Management Ltd Haywards Heath Branch, PO Box 1000. BX11 LT COIF Charity Funds. Senator House, 85 Queen Victoria Street. London EC4V 4ET Luiea House. Wadey Hill Business Park, The Drive, Great Warley. Brentwood. Essex. CM13 38E Shawbrook Bank Ltd Structure, overnance and mana ement Doscrlptlon of the charity's trusts The goveming document is a Charity Commission Scheme dated 27 September 1978, whÉch amalgamated two charities.. the Wivelsfield Reading Room and Institute (1912) and the Wivelsfield Playing Field and Recreation Ground {1956 and 1966}. Some of the Charity's rules have been subsequently amended by agreement of the Managing Committee and these amendments have been submitted to ttr￿ Chariti'es Cornmission Type of gov8ming document How the charity is constituted Trust Trustee selection methc¥Js The managing trustees consist of up to 8 members elected at each annual general meeting and up to 13 representative members appointed before it by the local organisations listed above. All trustees reti￿ at the start of each annual general meeting but are e1￿ible to be re-elected or reappointed at that meets'ng. Addltlonal governance issuos {Optlonal inforniation) Policies and procedures The Trustees met five times in person in 2023. adopted for the induction and training of trustees. The Trustees have had regular email contact during this year. Ob"ectives and activities Summary of the objects of the charity set out in its governing document The object is to provide recreation and leisure facilities for the inhabrtants of Wivelsfield Parish Summary ofthe main activities undertaken for the public benefit in relation to these objects Its main activities are to run the Village Hall. built in 1981, together Wtth the Recreation Grourhd, ts pavilion, and the car park. Its mission. for the public benefit, is to maintain and enhance the existing facilities. making them available at the lowest cost consistent wrth long-term economic viability. chievements and performance Summary ofthe main achievements of the charity durfng the year 2023 has been a busy year, with the team constantly improving the facilities. This year we have completed several large items which are great achievements. including.. new car park line markings. additional a¢￿S control, lockn'ng infrastructure & installation of a new CCTV system, a new heating control system. Wi-Fi throughout the entire facility, improved insulation in the roof spaces, new and improved fire doors installed & a large amount of painting & decorating has been undertaken. A massive amount has been achieved in 2023. with much more to come in 2024. Financial review Brfef statement of the charity's pollcy on rnsorves The policy on reserves is to hold only suffictent to cover the wear and tear and eventual restoration of the buildings, the maintenance and eventual replacemenl of other facilrties, and contingencies. Further flnanclal revlew detall$ (Optlonal Infomiatlon) The charity's main source of income has been from hirings of the village hall. pavilion and recreation ground. The charity also re￿iVed some income from Song tenn parking in the village hall car park and from Ihe solar energy array. You may Ghoose to include additional information, where relevant about. The charty's prinupal sources of funds. How expendrture has supported the key obJectNes of the charity. together with the day to day running costs of the village hall and pavilion, including cleaning. heating, lightiro, water and insurance. Other optional information Future Plans The team have several projects planned throughout 2024 induding.. Refurbishment of the area to the rear of the hall to provide a safe and inviting Spa￿ for all hirers of the building Installation of a projector for use by hirers in our main hall lrnprovements to the current Youth Room to make this more desirable to hire The opening of the public toilets at the West End of the building. A new and improved bookings system & websile The procurement and installation of new hall chairs Trustaes responsibilities as to accounts. Charity law requires the Trustees to prepare financial ststements for each financial period which give a true and fair view of the state of affairs of the Charity's financial activities and of its financial position at the end of the year. In preparing the financial ststements, the Trustees are required to select suiiable accounting policies and then apply them consistently., make judgements and estimates that are reasonable and prudent., state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements, and prepare the financial statements on the going con￿rn basis unless rt is inappropriate to presume that the Charity will continue in operation. The Trustees are responsible for keeping proper accounting records vthich disclose with reasonable accuracy at any time the financial position of the charty and to enable them to ensure that the financial statements comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularrties. The Trustees confirm that the financial statements comply wrth the requirements of the Charities Statement of Recommended Practice (2005) and the accounb'ng ptovisions of the Charities Act 1993 and Regulations thereafter. Declaration The trustees approved the trustses report above on Signod on behalf of tho charlty's trusta•• Signaturels) Full namds) Cameron Walli8 Eltzabeth Burton Position Chairman Secretary Da 1/312t CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts +++ Section A Independent Examiner's Report memlw5 of On accounts forthe year ended Chartty no lif any) 2350911 Set out on pages 7￿8 I rewt to the trustees ￿ my examination of the &c(xmts of the above ¢harty fft T￿￿) for ￿ s*ar ermled 31112r2022 R••porwlbllltl•8 and As the tntslees of Ihe Trurt Y￿ are res[*￿SIble forthe prep8rat￿n basis of report of tho accounts n ar￿)rdance *ith tr* requironerrts ot th8 Chanties Act 2011 fthe A￿). I rep￿% in rnspect of my examinabon of the Tnjst's accounts carried oul ur>J&r section 145 (rf the 2011 Ad in Car￿ng oul my exaninatson, I ha4* Ihe applicajle Direc1K￿S given by the Chanty Commisston UTMler sec*(YJ 145(5)(b) of Ihe Art Independent I have c