Wivelsfield Village Hall and Recreation Ground Trustees Report and Accounts For the Year ended 31 December 2022 Trustees Annual Report for the period Period start date Period end date From To )n?- Reference and administration details Charity W1vel•￿Id vl110￿ Hall and RKr••tlon G￿￿nd Roglstsrod ¢harlty numbor (If any 35098 Charlty's prlnclpal addr• The Secretary. spring￿ld$. Ditchling Road, Wivelsfield. Haywards Healh, West Sussex Po•tcode RH17 7RF N•mM of th• ch•rfty tru$t•M who manag• th• ch•rlty omc• Ilf •ny) D•ts• acted W not lor whol• Elacted Tru8tO08 Cameron Wallis Andrew Savidge Liz Burton Ann SavKlge Peter Burton Lesley Corbett Barbara Haty Chaimian Vice-chaimian Secretary Treasurer Letting Secretsry Representativ• Tru8tse8 Jane Silk Dave Callaghan Sue Blunden Rhonda Janes Wivelsfield Stoolball Club Wivelsfield Little Theatre Mid-sussex Parkinson's Group Wivelsfield Films Non-votlng Ropresentatives lan Dawson Sue Morris Robert Packer Sheila Blair Sam Mann Parish Council Parish Council Wtvelsfield Green Cricket Club Historical Society WNelsfield Communty Club Name8 of the custodian trustses for the charfty, lfivelsfield Parish Council Names and addres￿ of Banks Name Addr￿* Lloyds TSB Bank plc CCLA Investment Management Ltd Haywards Heath Branch, PO Box 1000, BX11LT COIF Charity Funds. Senator House, 85 Queen Victoria Street, London EC4V 4ET Lutea House, Warley Hill Business Park, The Drive. Great Warley, Brentwood. Essex, CM13 3BE Shawbrook Bank Ltd Structure, overnance and mana ement D￿crIptIOn of th• ¢harlty'• tru8ts The goveming document 18 a Charity Commission Scheme dated 27 September 1978, which amalgamated two charities: the Wivelsfield Reading Room and Institute (1912) and the Wivelsfield Playing Field and Recreation Ground (1956 and 1966). Some of the Charity'8 rules have been subsequently amended by agreement of the Managing Cornmittee and these amendments have been submitted to the Chariti'es Cornmi&8ion Type of goveming document How the chanty is constituted Tru8tee selection methods The managing trustees consist of up lo 8 members elected at each annual general meeting ar￿ up to 13 representative members appointed before it by the local organisations listed above. All trustees retire at the stsrt of each annual general Meeting but are eligible to be re-elected or reappointed at that meeting. Addlllonal gov•rnan¢• {Optlonal Infomiath?n) The Trustees met seven limes in person in 2022.. Policies and procedures adopted for the induction arKI training of trustees. The Twstees have had regular email contact during this year. Ob ectives and activities Summary of tho objects of tho charlty set out In Its governlng document The object is to provide Tecreation and leisu￿ facilities for the inhabitants of Wivelsfiekl Parish Its fnain adivities are to run the Village Hall, built in 1981, together with the Recreation Ground, its pavilion, and the car park. Its mission, for the public benefft, is to maintain and enhance the existing facilrties, making them available at the lowest cost consistent with long-term economic viability Summary of the main actlvltjes undertaken for the publlc benefit in relation to these objects chievements and performance Summary of the maln achievements of th• charty durfng the year The work to extend and improve the hall was completed in De￿mber 2021. The hall was officialty opened on 7th January 2022 by the local MP Maria Caulfield and the Chair of the Parish Council lan Dawson. Much work was still needed in order for the hall to be run efficiently for hirers. Therefore, several smaller projects needed to be scoped and funded. A further CIL bid was submrtted for these projects which was finally approved in December 2022. Work is due to start on these projects which will provide the focus for the Management Committee's efforts in 2023. Financial review Brl•f stat•m•nt of th• charlty'* pollcy on roMrv•• The policy on re8erves Is to hold only sufficient to cover the vfftar and tear and eventual restoration of the buildings, the maintenance and eventual replacemenl of other facilitwJ. and contingencies. Furth•r flnanclal rnvlthv detall• Ioptlonal I￿Orn￿lIOn1 The charity's main source of income has been from hirings of the village hall, pavilion and recreation ground. Th8 charity also receNed 80me income from long tem patking in the village hall car park and frorn the Solar energy array. You may choov to indude additional infomi8tion, w*￿8 relevant about.. The chaiity's prindpal 80urce8 of funds. How expenditure has supported the key objective8 of the charty. The main iiems of expenditure have been the final invoices of Contractofs fees for the Hall Improvement Project together with tk day to day running costs of the village hall and pavilion, including cleaning, ￿ats'ng, lighting. water and insuran￿. Other optional information Futurn Plans Several smaller projects that were not part of the main project have now have funds approved via successful CIL bid. These include installing a ccf+/ system, extending the access control and locking systems. Extending the roof insulation in the East loft, Installing Fire Doors from the main corridor, completing the redecoration. instslling a control system for the hot water and heating system. redesigning the private garden area and line marking in the car pafk. Trustses respon8ibilili•s as to accounts. Charity18w requires the Trustees lo prepare financial statements for each financial pefiod which give a true and fair view of the state of affairs of the Charity's financial activibes and of its financial posib'on at the end of the year. In preparing the financial statements. the Trustees are required to select suitable accounting policies and then appty them consistently" make judgements and estj'mates that are reasonable and prudent., state whether applicable accounting standards arKt statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements, and prepare the financial ststements on the going concem basis unless it is inappropriate to presume that the Charty will conlinue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements compty wrth applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other lffegu1arit￿. The Trustees confimi that the financial statements comply with the requirements of the Charities Statement of Recommended PracAice (2005) and the accounting provisions of the Charities Act 1993 and Regulations thereafter. Declaration The tru$tee8 approvèd th• truste88 report abova on Slgn•d on b•h•lf of tho ¢harlty'$ trii•tO•• Slgnaturn(•) Full nam•(•) Cameron Walli8 Elizabeth Burton P￿ItIon ChaiThan 2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report On accounts for tho year end￿1 Charfty no (rf any) Sel out on pagos 7and8 I repcAt to Ihe trustees on my èxaminallon of the aOx￿nts of ts above (*taiity (It* Tn￿r) for Ihe year ended 3111212022 R•spon￿bIllkn and As the d￿rIty trustees of thè Tnts( you are reSp(m￿￿e for thè preparatlon basls of rewt of the a(xx)unts in acctydm with the requirements of the Chaiities Act 2011 (Ihew. I report In resped of my crf the Trusfs aCt￿unts carried out under serAion 145 of Ihe 2011 Aca arxl In carrytng out my examinatlon, I hav6 followed the applicable Dlre(*KTh gr¥en by the Charlty Cornrnrsslon under sedknn 145(5Xb) of the A( Independent I have o)mpl&￿ my exarnlnalion. I ￿rffirrn that no materlal matterB have •xamlnorf8 Statem•nt com8 to my attentK)n In connection wlth the examinatlon vthlch glves me theAd I have rK) and have ￿ arxos8 no other matters In connection wtth the 8xamlnation to whlth atlentlon should be drawn In order to enable Slgnod: f¥m u•• D•tsl BS Llabllw Dat• or L SkJi