## **Market Hall Trust End of Year Report 2021 -2022**
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## **Report on the Activities of the Market Hall**
## **Hall Users**
For the first month of the year the Market Hall became the Covid 19 Testing Centre for the Town. In the Spring and Summer of 2021 as restrictions were lifted hirers gradually returned to the Hall. The Trust were pleased to welcome Alde and Blythe Community Radio who took a licence for the Webster room and had a successful year broadcasting to the Town and surrounding areas. Over the year the following organisations used the hall:
- Public Health Suffolk 0 Covid19 Testing Centre
- Saxmundham Horticultural Society
- Alde and Blyth Community Radio
- Sax Jazz
- Elections East Suffolk Council
- Saxmundham Town Council
- East Suffolk U3A
- ESTA
- Active Adults
- IP17 Good Neighbours Scheme
- Keep Fit
- Saxmundham carpet bowls club
- East Suffolk Lib Dems
- Suffolk Coastal Conservative Association
- Mid Wales Geology Club
- The Art Station
- Reed in Partnership
- Snape Maltings
- AA
- Saxmundham Library
- Greener Sax
- Saxmundham PPG
- Access Community Trust
- Creative Core Movement
- Saxmundham Judo Club
- Saxmundham Museum
- East Suffolk Council
- Green Team
- 2 Funeral Services
- 6 Private Parties
In the Autumn Rosie Hoare organised 3 well attended music events and a new makers marker was launched at the Christmas shopping event in December. The website was revamped to promote the venue and allow people to book events online.
In January, the Market Hall Trustees improved the kitchen facilities. This would not have been possible without the work of the trustees and the contractor DBS projects. Jen Morcom, the Assistant Clerk worked hard to ensure the venue could reopen safely by creating coronavirus cleaning stations and guidance for users. Judy Chesterfield continued doing an excellent job of cleaning the hall.
The Trust would like to say a particular thank you to the Trustees who gave their considerable expertise for free.
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## **Below shows the balance sheet for 2021-22.**
Page **3** of **4**
**Below shows the income and expenditure for 2021-22.**
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## **Market Hall**
## **Income and Expenditure Account for Year Ended 31st March 2022**
31st March 2021 46,472 **46,472** 3,003 8,113 31,907 626 **43,649** 6,408 46,472 52,881 43,649 9,232 0 **9,232**
||31st March 2022|
|---|---|
|**Operating Income**||
|Income|41,397|
|Total Income||
||**41,397**|
|||
|**Running Costs**||
|Salaries & Staff Expenses|345|
|Admin Costs|8,105|
|BuildingMaintenance|25,641|
|Marketing, Events & Publicity|917|
|Total Expenditure||
||**35,007**|
|||
|**General Fund Analysis**
Opening Balance
Plus : Income for Year
Less : Expenditure for Year
Transfers TO / FROM Reserves
**Closing Balance**|9,232
41,397
0
50,629
35,007
15,622
**15,622**|
Claydon
Unit 11a Hill View Business Park Old Ipswich Road Claydon Ipswich Suffolk IP6 0AJ
Tel: 01473 833713 Email: admin@salc.org.uk Website: www.salc.org.uk VAT number: 825023265
The Trustee The Market Hall c/o Saxmundham Town Council Station Approach Saxmundham Suffolk IP17 1AF
12[th] May 2022
Dear Trustee,
## **– Independent examination The Market Hall, Charity No 235072**
2021-22 Income £41,397; expenditure = £35,007; Reserves £15,622
Bank balance as at 31[st] March 2020 was £12,293.17
The Market Hall is a charity set up with the objective:
“A market hall to be used for such useful or benevolent purposes in connection with the town or district of Saxmundham as the Trustees sanction including the user thereof as a court house for magistrates meetings and the county council.”
## The Charity’s governing documents are:
- Indenture dated 16 January 1893
- Charity Commission Scheme dated 12 October 1920
The Charity has a sole Trustee, Saxmundham Town Council. Councillors sit in charity meetings as the corporate body. Two sub groups, the Market Hall Development Group and the Market Hall management Committee work to oversee the operation of the market Hall and refurbishment works.
The 2020/21 Annual Return was submitted 14[th] October 2021, well within the deadline for filing. Note the latest filing date for the accounts for 2021/22 is 31[st] January 2022.
The Town Council provide administration without charge and Annual accounts are presented to the Town Council as sole Trustee.
The year-end accounts were examined and all found to be in order. There are no matters which give me cause to believe that in, any material respect, the Trustees have not met the requirements of the Charity Act 2011.
**Colin Poole** On Behalf of Suffolk Association of Local Councils