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The Great War Memorial Hall
(Known as Mawnan Memorial Hall)
Report of the Trustees For the year ended 31 March 2023
The Trustees present their report and the receipts and payments account together with a statement of assets of the Charity for the year ended 31st March 2023. The statements have been prepared in accordance with the charity’s trust deed and applicable law.
The Great War Memorial Hall of Mawnan Smith, Cornwall is an unincorporated charity registered with the Charity Commissioners (Number 235032) and constituted by Deed of Trust, dated 28th August, 1920. Its objectives are to use the Memorial Hall for the recreation or otherwise of the residents of Mawnan Smith or for social, charitable or other public services.
During the year the Charity’s committee continued to manage the hall in accordance with the Deed of Trust in so far as this was possible after the ending of the Covid-19 pandemic. During the year a number of regular events continued at the hall and lettings were resumed. At all times the trustees have had regard to the guidance issued by the Charity Commission on public benefit. It is hoped that the programme for 2023/24 will show a full return to pre-covid activities.
The Charity is administered by a management committee who are appointed or reappointed annually at the Annual General Meeting. Those who served during the year comprised:-
Rodney Allday Anthony Barbary Christina Corbett Susan Glover Sylvia King Brenda Kirk appointed 4th October 2022 Philip Moyle Nial Murphy Ian Newman Susan Pitman Nicholas Rawley appointed 4th October 2022 Caroline Toland Valerie Tunwell (Chair)
The Charity’s bankers are Barclays of Killigrew Street, Falmouth, Cornwall and its solicitors are Hine Downing of Berkeley Vale, Falmouth.
The committee continue to monitor income and expenses carefully and it is considered that the charity should maintain a reserve equal to at least one full year’s running expenses. In addition reserves are being accumulated to cover the possible cost of future major maintenance. This will be kept under review.
The Trustees are mindful of the need to keep under review potential risks and have arranged suitable insurance cover.
Signed on behalf of the Trustees
Mawnan Memoriał Hall, Sampys Hill, Mawnan Smith, Falmouth. TR11 5EP
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THE GREAT WAR MEMORIAL HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2023
| 2023 £ £ 37,373 |
2023 £ £ 37,373 |
2022 | 2022 | ||
|---|---|---|---|---|---|
| £ | £ | ||||
| Receipts Craft market - takings Less:Exhibitors Card charges Expenses |
0 | ||||
| 25,033 501 1,416 |
0 | ||||
| 26,950 | 0 | 0 | |||
| 10,423 | 0 | ||||
| Farmers Market Lettings Book sales Film Club Snooker Sundry income Cornwall Council- Covid Grants |
1,454 10,178 25 1,008 1,964 13 0 |
160 | |||
| 4,278 | |||||
| 0 | |||||
| 1,066 | |||||
| 992 | |||||
| 1,120 | |||||
| 14,642 | 10,667 | ||||
| 25,065 | 18,283 | ||||
| Payments Hall expenses Electricity Oil Insurance Water rates Maintenance |
756 1,076 1,190 540 20,332 |
717 | |||
| 1,310 | |||||
| 1,084 | |||||
| 117 | |||||
| 23,894 | 1,640 | ||||
| 4,868 | |||||
| Defbrilator - net cost Fund raising - Film Club Performing Rights Sundry expenses Telephone Wages |
0 56 155 197 979 6,050 |
114 | |||
| 82 | |||||
| 132 | |||||
| 75 | |||||
| 918 | |||||
| 7,437 | 5,930 | 12,119 | |||
| Excess payments/surplus receipts over payments from running the hall | -6,266 | 6,164 | |||
| Add: Investment income:Dividends, net of management charges Surplus of receipts over payments for the year |
1,668 | 797 | |||
| -4,598 | 6,961 | ||||
| Cash and investment balances at beginning of year | 98,058 | 91,097 | |||
| Cash and investment balances at end of year | £93,460 | £98,058 | |||
| Represented by:- | |||||
| Barclays Community Accounts Cash held by Investment Managers Investments at cost (Market value £23,713, 2022 £24,601) |
47,101 23,946 22,413 |
33,367 | |||
| 42,278 | |||||
| 22,413 | |||||
| £93,460 | £98,058 | ||||
| Note:The Memorial Hall is held in trust and is valued for insurance purposes at £876,579. | |||||
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2023 Accounts Figures
| Heading | Heading | Income | Income | Expense | Expense | Net | |||
|---|---|---|---|---|---|---|---|---|---|
| Craft Market | Takings | 36,872.51 | |||||||
| Grossup | 501.05 | 37,373.56 | |||||||
| Farmers Market | Per sch | 1,454.50 | 1,454.50 | ||||||
| Lettings | Per sch | 10,228.00 | |||||||
| Less Rtnd cheque | 50.00 | 10,178.00 | 10,178.00 | ||||||
| Book sales | Per sch | 25.00 | 25.00 | ||||||
| Film Club | Per sch | 1,007.55 | 1,007.55 | ||||||
| Snooker | Per sch | 1,963.80 | 1,963.80 | ||||||
| Sundry Income | Per Sch - Amazon | 12.94 | 12.94 | ||||||
| 52,015.35 | |||||||||
| Heading | Expense | Net | |||||||
| Craft Fair Exhibitors | Per Sch | 26,272.24 | |||||||
| Less Identifed expenses | 1,238.95 | 25,033.29 | 25,033.29 | ||||||
| Craft Fair Expenses | As above | 1,238.95 | |||||||
| Add Per such | 177.00 | 1,415.95 | 1,415.95 | ||||||
| Electricity | Per sch | 1,056.00 | EDF refunds | 300.00 | 756.00 | ||||
| Oil | Per sch | 1,595.95 | Refund | 519.61 | 1,076.34 | ||||
| Insurance | Per sch | 1,189.97 | 1,189.97 | ||||||
| Water Rates | Per sch | 540.23 | 540.23 | ||||||
| Maintenance | Per sch | 7,932.14 | |||||||
| Blue Flame from 2nd a/c | 12,525.06 | 20,457.20 | Contribution to tree work | 125.00 | 20,332.20 | ||||
| Fund Raising | 56.00 | 56.00 | |||||||
| Performing Rights | 154.76 | 154.76 | |||||||
| Sundry Expenses | Plaque | 85.00 | |||||||
| Sanitiser | 111.72 | 196.72 | 196.72 | ||||||
| Telephone | Per sch | 978.91 | 978.91 | ||||||
| Wages | Per sch | 6,050.00 | 6,050.00 | ||||||
| 57,780.37 | |||||||||
| Identifed craft market expenses | |||||||||
| 285.57 | Maureen Bate | Expenses Reconciliation | |||||||
| 103.08 | Food | Total no 1 account | 19,977.68 | ||||||
| 45.42 | Food | Total no 2 account | 38,797.30 | ||||||
| 130.00 | Food | 58,774.98 | |||||||
| 166.67 | Food | Deduct from income | 519.61 | ||||||
| 177.00 | Booths Print | 300.00 | |||||||
| 162.57 | Ian’s expenses | 125.00 | 944.61 | ||||||
| 1070.31 | 57,830.37 | ||||||||
| 177.00 | From main account | Expense deducted from income | 50.00 | ||||||
| 168.64 | Diference assumed to be in there somewhere! | 57,780.37 | |||||||
| 1,415.95 | Total per Ian | ||||||||
| Income reconciliation | |||||||||
| Total no 1 account | 35,636.40 | ||||||||
| Total no 2 account | 36,872.51 | ||||||||
| Grossed up amount | 501.05 | ||||||||
| Tsfr from investments | -20,000.00 | ||||||||
| Deductions as above | -944.61 | ||||||||
| Deduct from income | -50.00 | ||||||||
| 52,015.35 | |||||||||
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Table 1
| Per Me | Per Me | Per Ian | Per Ian | Diference | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Receipts | Craft market - takings | 37,373 | 37,616 | -243 | ||||||
| Less:Exhibitors | 25,033 | 25,099 501 1,416 |
-66 0 0 |
|||||||
| Card charges | 501 1,416 |
|||||||||
| Expenses | 26,950 | 27,016 | ||||||||
| 10,423 | 10,600 | |||||||||
| Farmers Market | 1,454 | 1,454 | 0 | |||||||
| Lettings | 10,178 | 10,231 | -53 | £50 rtnd cheque, £3 errors | ||||||
| Book sales | 25 | 25 | 0 | |||||||
| Film Club | 1,008 | 1,008 | 0 | |||||||
| Snooker | 1,964 | 1,964 | 0 | |||||||
| Sundry income | 13 | 14,642 | 0 | 14,682 | 13 | |||||
| 25,065 | 25,282 | |||||||||
| Payments | Hall expenses | Electricity | 756 | 756 | 0 | |||||
| Oil | 1,076 | 1,056 | 20 | |||||||
| Insurance | 1,190 | 1,190 | 0 | |||||||
| Water rates | 540 | 540 | ||||||||
| Maintenance | 20,332 | 23,894 | 20,479 | 23,481 | -147 | |||||
| Fund raising - Film Club | 56 | 56 | ||||||||
| Performing Rights | 155 | 155 | 0 | |||||||
| Sundry expenses | 197 | 92 | 105 | Sanitiser £112, plaque £85 | ||||||
| Telephone | 979 | 918 | 61 | |||||||
| Wages | 6,050 | 7,437 | 6,550 | 7,715 | -500 | |||||
| 0 | ||||||||||
| -6,266 | -5,914 | 0 |
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The Great War Memorial Hall
(Known as Mawnan Memorial Hall)
Independent Examiner’s Report to the members of The Great War Memorial Hall
For the year ended 31[st] March, 2023
I report to the trustees on my examination of the receipts and payments account of the Mawnan Memorial Hall, (the Trust), for the year ended 31st March 2023.
Responsibilities and basis of report
As the trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act;
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Christopher Ohly
Name: Christopher Ohly
Address: Caris Lodge, Carwinion Road, Mawnan Smith, Falmouth, Cornwall. TR11 5JD Date: 3rd July, 2023