Trustees’ Annual Report for the period
From 1[st] April 2021 To 31[st] March 2022
Charity name: HITCHIN TOWN HALL GYMNASIUM AND WORKMAN'S HALL TRUST
Charity registration number: 233752
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the Trust are set out as: “Upon trust to use or permit it to be used as a Gym for the benefit of the residents of Hitchin and for other purposes mentioned in s6(3) Museums and Gymnasiums Act 1891 and also for any other (charitable) purpose for the benefit of the North Hertfordshire District for which North Hertfordshire District Council can lawfullyuse buildingand land vested in them” |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Town Hall is a beautiful community facility available to hire for a wide range of private and corporate events. which along with the Museum provides a fantastic community facility for the residents of North Herts and beyond. In the week, a range of classes is held during the day, from Tai Chi to fitness classes, while on weekday nights the hall is rented out for dance lessons, choir practice and Zumba. On Sundays the hall is used bya churchgroup. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The charity’s purposes are in accordance with the tests set out in the Public Benefit rules. The trustees are aware of the Public Benefit tests, and would apply them to any relevant decisions. There have been no decisions requiring Trustee consideration during the year. |
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Because of the Covid closure, the Town Hall and Museum did not open until 18 May 2021. The Town Hall has regular hall hire events such as dance and exercise classes including classes catering for older people. Visitor numbers to the facility were down because of the pandemic. The museum put on a range of exhibitions, including the popular _The Tiger who Came to Tea,_which attracted 6500 visitors. Overall, there were 19,481 visitors. The museum ran art and craft workshops for adults and children, sessions for schools, and monthly day and evening talks. There were also evening visits by Brownies, Rainbows and Cub Scouts. There were 4 regular volunteers and 6 work experience students at the museum. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Resources expended of £136k, of which £64k relates to asset impairments and depreciation. The charity generates £7k from grants, donations and sales. The balance is funded from unrestricted funds provided by North Hertfordshire District Council. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Trust’s reserves total £2.81m at 31 March 2022. The reserves consist totally of restricted funds. These funds represent the land and equipment assets of the trust. The Trust has no unrestricted funds as at 31 March 2022 that can be expendable at the discretion of trustees in furtherance of the charity’s objectives. The Trust’s general expenditure is typically greater than general income. As a result, North Hertfordshire District Council provides a contribution to the Trust and unrestricted funds are maintained at a zero balance over time. If the financial situation was to change and the Trust’s level of income significantly increased the Trust would need to adopt a policy on an appropriate level of reserves |
| Amount of reserves held | Para 1.22 | £2.81m at 31st March 2022, all restricted funds relatingto the value of assets held. |
| Reasons for holding zero reserves |
Para 1.22 |
The Trust’s general expenditure is typically greater than general income. As a result North Hertfordshire District Council provides a contribution to the Trust and unrestricted |
| ~~Page~~ | ~~16~~ |
| funds are maintained at a zero balance over time. |
||
|---|---|---|
| Details of fund materially in deficit |
Para 1.24 | N/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None, continuing financial support from North Hertfordshire District Council covers any shortfalls. |
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Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | THE COUNCIL AS A CORPORATE BODY IS THE TRUSTEE, COUNCILLORS SIT AS TRUSTEES AND ARE ELECTED BY THE ELECTORS OF NORTH HERTFORDSHIRE |
Reference and Administrative details
| Charity name | HITCHIN TOWN HALL GYMNASIUM AND WORKMAN'S HALL TRUST |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 233752 |
| Charity’s principal address | North Hertfordshire District Council, District Council Offices Gernon Road Letchworth Garden City SG6 1JF |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| North Hertfordshire District Council |
Corporate Body (represented by Sub Committee consisting of the trustees named below) |
|||
Corporate trustees – names of the directors at the date the report was approved
Councillor Elizabeth DennisHarburg Councillor Ruth Brown Councillor TBC
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
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Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
| Description of the assets held in this capacity |
|
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The Trust comprises of an element of the Hitchin Town Hall comprising the Gymnasium and Workman’s Hall. The remainder of the building is in the ownership of North Hertfordshire District Council, which is also the Trustee of the Trust part of the property. Both parts of the property are managed by the District Council (the Trust property under formal agreement) and are used for community purposes, in line with the objectives of the Trust. To affect management of the Trust and ensure separation from the Council, a Sub-Committee with full decision-making powers in the interest of the Trust has been set up comprising of three Members of the Cabinet, whose Portfolios have no direct interest in the Council’s part of the building. Since local government re-organisation in 1974, when the Trustee changed from Hitchin Urban District Council to North Hertfordshire District Council, until 2009 the distinction between the Trust owned element of the building and the Council owned element has been lost. The arrangements explained above have been put inplace to correct this omission. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
THE COUNCIL’S ASSET REGISTER DETAILS THAT THE LAND IS HELD IN TRUST. |
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HITCHIN TOWN HALL GYMNASIUM & WORKMAN’S HALL TRUST
STATEMENT OF FINANCIAL ACTIVITIES For the year ended March 31st 2022
| Notes INCOMING RESOURCES Contribution from North Herts District Council Grants and Donations Sales Rents Income Museum Talks and Events Total Incoming Resources: RESOURCES EXPENDED 1 Charitable Activities Governance Costs Total Resources Expended: Net Incoming Resources for the year before Transfers. Gains/(losses) on revaluation of fixed assets NET MOVEMENT IN FUNDS Total Funds B/Fwd FUNDS CARRIED FORWARD:- |
Unrestricted funds 65,211 5,931 108 633 732 72,615 72,615 - 72,615 0 0 - 0 |
Restricted funds - - - - - 63,878 - 63,878 63,878 - 138,793 74,915 2,735,707 2,810,623 |
Total Funds 2022 65,211 5,931 108 633 732 72,615 136,493 136,493 63,878 - 138,793 74,916 2,735,707 2,810,623 |
Total Funds 2021 42,968 6,676 58 473 917 |
|---|---|---|---|---|
| 51,092 111,885 |
||||
| 111,885 | ||||
| 60,793 - 349,811 289,018 2,446,689 2,735,707 |
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HITCHIN TOWN HALL GYMNASIUM & WORKMAN’S HALL TRUST
| Notes 2022 £ Fixed Assets Tangible Fixed Assets 2 2,810,623 Total Assets less Current Liabilities 2,810,623 Reserves Restricted Funds 2,810,623 Unrestricted Funds - Total Funds:- 3 2,810,623 Balance Sheet as at 31st March 2022 |
2021 £ 2,735,707 2,735,707 |
|---|---|
| 2,735,707 - 2,735,707 |
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HITCHIN GYM AND WORKMAN'S HALL NOTES TO THE FINANCIAL STATEMENTS For the year ended March 31st 2022
| 1 RESOURCES EXPENDED Direct Costs Rates Utilities Repairs and Maintenance Premises Insurance and Licences Museum Exhibition and events Equipment Purchases and Repairs Fixture and Fittings Stationery Hired Services Depreciation |
2022 2021 £ £ 4,182 - 2,025 24,758 22,034 11,449 11,126 28 - 26,557 6,553 11,470 7,383 1,471 1,002 201 252 863 717 63,878 60,793 |
|---|---|
| 136,493 111,885 |
2 TANGIBLE FIXED ASSETS
| Hitchin Town Hall Gym and Workman's Hall Carrying Value b/fwd at 1st April Write off C Revaluation Depreciation Charge for Year Net Book Value at 31st March |
2,735,707 2,446,689 138,793 349,811 63,878 - 60,793 - 2,810,623 2,735,707 |
|---|---|
* Revaluation as at the 7th February 2022 undertaken by the Chartered Estates Surveyor at North Hertfordshire District Council. The valuation is a depreciated replacement cost, and it is sensitive to build cost volatilities. As build costs have been fairly volatile over the last year or so,it was deemed prudent to undertake a further valuation of the property rather than wait for the residue of the 5-year cycle to expire.
| 3 FUNDS Balance at Start of the Year Net Incoming (Outgoing) resources for the Year Depreciation of Fixed Assets Net Movement in Funds Reserves at the end of the Year. |
Restricted Funds £ 2,735,707 138,793 63,878 - 74,916 2,810,623 |
General Unrestricted £ - - - - - |
Total £ 2,735,707 138,793 63,878 - 74,916 2,810,623 |
|---|---|---|---|
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Independent Examiner’s Report for the Hitchin Town Gymnasium & Workman’s Hall Trust
I report on the accounts of Hitchin Town Gymnasium & Workman’s Hall Trust for 2021/22.
Basis of independent examiner’s report
The Trusts transactions run through the North Herts Council’s bank accounts. My examination includes a review of the accounts prepared, considering any unusual items or disclosures in the accounts, and seeking explanations concerning any matters arising. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
I have obtained all the information and explanations I consider necessary to complete the statement below. Further, I have not identified any significant concerns regarding these accounts which remain either unresolved or undeclared in the accounts themselves or this report.
I certify that the accompanying final accounts (summary income and expenditure account and balance sheet) present an accurate picture of the activities and transactions undertaken through this account and of the financial position at the end of the year.
Examiner’s / Auditor’s signature
Date: 26 January 2023
Name: Chris Wood FCCA CMIIA – HCC Head of Assurance and CAE for North Herts Council