Trustees’ Annual Report for the period
From 1 JANUARY 2022 To 31 DECEMBER 2022
Charity name: FARNHAM ROYAL VILLAGE HALL
Charity registration number: 233676
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | VILLAGE HALL and CLUB ROOM, FOR THE BENEFIT OF THE INHABITANTS OF FARNHAM ROYAL AND NEARBY VILLAGES. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Farnham Royal Village Hall provides low cost space and accommodation to various public groups and organizations. The Hall is available to all within the local area. Current users include, An under 4s day school (Wise Owls) A ballet school for youngsters Karate class Dance clubs Parish Council and Elections Social Clubs |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Hall has a policy of making space available to all at rates far below those available commercially, thereby benefiting the public community in terms of education and social inter-action. |
| The Trustees have taken note of the guidance on public benefit issued by the Charity Commission, under section 4 (6) of the Charities Act 2006, and have regard to this when exercising their powers and duties towhich the guidancewould berelevant. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | The trustees continue to thank the volunteer Management Committee of 4 persons who together with their treasurer oversee and operate the Farnham Royal Village Hall to a very high standard and in keeping with the originally set criteria at its inauguration. |
| Other |
Achievements and Performance
SORP reference Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set
| Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other |
|
|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is good. Our income is now almost at pre-Covid levels |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held as a contingency for future abnormal and unforeseen expenditure |
| Amount of reserves held | Para 1.22 | £68,890 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Our principle sources of funds are letting the hall to regular and one-off hirers |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | CONVEYANCE AND TRUST DEED DATED 31STJULY 1922 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | TRUST |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | APPOINTED |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is overseen by 3 trustees. In addition, there is a Management Committee of 4 |
| Relationship with any related parties |
Para 1.51 | No related parties |
| Other |
Reference and Administrative details
| Charity name | Farnham Royal Village Hall |
|---|---|
| Other name the charity uses | N/a |
| Registered charity number | 233676 |
| Charity’s principal address Farnham Royal Village Hall Farnham Lane Farnham Royal Slough. SL2 3AX |
|
|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
J.HOUDRET | Chairman | ~~(if any)~~ | |
| P.CATHCART | ||||
| C.OWEN | Treasurer | |||
Corporate trustees – names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted rf not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional ~~information)~~
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) J. Houdret Full name(s) Jeremy Charles Houdret
Position (eg Chairman Secretary, Chair, etc)
Date 13 October 2023
FARNHAM ROYAL VILLAGE HALL FINANCIAL STATEMENTS FOR YEAR ENDING 31 DECEMBER 2022
Adam Accountancy Limited 324 Bath Road, Slough Berkshire, SL1 6JA Tel: 01753 373 505 www: adamaccountancy.co.uk Email: info@adamaccountancy.co.uk
FARNHAM ROYAL VILLAGE HALL
Farnham Lane Farnham Royal Slough , SL2 3AX Charity No: 233676
Committee of Trustees
Chris Owen Peter Cathcart Jeremy Houdret
Management Committee
Jeremy Houdret Chairman Chris Owen Treasurer Lee Chapman Bob Thorpe
FARNHAM ROYAL VILLAGE HALL
| CONTENTS | Page |
|---|---|
| Income and Expenditure Account | 1 |
| Balance Sheet | 2 |
| Accountants | 3 |
FARNHAM ROYAL VILLAGE HALL
Summary of Income and Expenditure
for the year ended 31 December 2022
| Income | Bank receipts Lettings Social Club Rent Interest Social Club Fuel Wise Owls school HMRC JRS Bucks LRSC grants Total Income General Overheads Caretakers wages Pension Cleaning materials and waste Gas Electricity Water Repairs Fire and theft prevention Music and alcohol licences Insurance Telephone and broadband Bank charges Accounts Depreciation Sundries Improvement Projects Fire risk project Decoration Kitchen refurbishment Roof repair Blinds Total Expenditure Deficit for the year |
2022 £ 11,008 8,850 23 3,705 9,540 2,667 35,794 16,361 882 1,169 2,878 4,208 316 4,495 866 551 1,320 742 33 141 6,132 1,694 41,789 246 246 42,035 -6,241 |
2021 £ 5,817 5,800 25 2,387 9,540 3,287 18,332 |
|---|---|---|---|
| 45,188 | |||
| 12,659 791 952 2,378 3,202 534 4,196 864 215 1,251 696 30 600 6,132 613 |
|||
| 35,111 796 0 7,900 1,050 -303 |
|||
| 9,444 | |||
| 44,555 | |||
| 633 |
| FARNHAM ROYAL VILLAGE HALL Balance Sheet as at 31 December 2022 Fixed Assets Improvements to Premises less Depreciation as at 31 December 2022 Current Assets Cash at Bank Nationwide Natwest Cash Float Debtors Current Liabilities Creditors Deferred Income Net Assets Financed by Building Reserve Transfer to General Reserve General Reserve Surplus brought forward Transfer from Building Reserve (Deficit) for year Approved by CHAIRMAN (Acting) Management Committee J Houdret Dated |
24,528 -6,132 |
2022 £ 122,640 104,244 |
30,660 -6,132 |
2021 £ 122,640 98,112 |
|---|---|---|---|---|
| 18,396 | 24,528 | |||
| 0 68,890 100 3,108 |
24,922 45,572 100 1,905 |
|||
| 72,098 | 72,499 | |||
| 1,889 | 2,181 | |||
| 1,889 | 2,181 | |||
| 88,605 | 94,846 | |||
| 18,396 70,209 |
24,528 70,318 |
|||
| 70,318 6,132 -6,241 |
63,553 6,132 633 |
|||
| 88,605 | 94,846 |
Adam Accountancy Limited 324 Bath Road, Slough Berkshire, SL1 6JA Tel: 01753 373 505 www: adamaccountancy.co.uk Email: info@adamaccountancy.co.uk
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE FARNHAM ROYAL VILLAGE HALL
I have examined the financial statements of the Farnham Royal Village Hall for the year ended 31[st] December 2022, which comprise the statement of Financial Activities, the Balance sheet, and the related notes. The financial reporting framework that has been applied in their preparation is applicable with the law and United Kingdom Generally Accepted Accounting Practice.
This report is made solely to the charity’s trustees, as a body, I do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for my examination work, for this report, or for the opinions I have formed.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. I am qualified to undertake such examination by being a qualified certified member of the Certified Public Accountants Association. It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act.
-
To follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act.
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether.
the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) Which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 130 of the 2011 Act and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met.
-
The accounts have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice.
Matters on which I am required to report by exception.
I have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you, if in our opinion:
-
The information given in the trustees’ report is inconsistent in any material respect with the financial statements, or
-
Sufficient accounting records have not been kept; or
-
The financial statements are not in agreement with the accounting records and returns, or
-
I have not received all the information and explanations I require for my examination.
Date: 08-08-2023
Adam Alsharif
BA (ACC & FIN), CAT, AAIA
AFA ATA AIPA, ACPA & MAAT
IFA Member no: 268995 | AIA Member no: 412954 | AAT Member No: 20284532 | ACPA Member no:07300315A
Company Registered in England No: 10273676 | VAT NO: 399182640
FARNHAM ROYAL VILLAGE HALL FINANCIAL STATEMENTS FOR YEAR ENDING 31 DECEMBER 2022
Adam Accountancy Limited 324 Bath Road, Slough Berkshire, SL1 6JA Tel: 01753 373 505 www: adamaccountancy.co.uk Email: info@adamaccountancy.co.uk
FARNHAM ROYAL VILLAGE HALL
Farnham Lane Farnham Royal Slough , SL2 3AX Charity No: 233676
Committee of Trustees
Chris Owen Peter Cathcart Jeremy Houdret
Management Committee
Jeremy Houdret Chairman Chris Owen Treasurer Lee Chapman Bob Thorpe
FARNHAM ROYAL VILLAGE HALL
| CONTENTS | Page |
|---|---|
| Income and Expenditure Account | 1 |
| Balance Sheet | 2 |
| Accountants | 3 |
FARNHAM ROYAL VILLAGE HALL
Summary of Income and Expenditure
for the year ended 31 December 2022
| Income | Bank receipts Lettings Social Club Rent Interest Social Club Fuel Wise Owls school HMRC JRS Bucks LRSC grants Total Income General Overheads Caretakers wages Pension Cleaning materials and waste Gas Electricity Water Repairs Fire and theft prevention Music and alcohol licences Insurance Telephone and broadband Bank charges Accounts Depreciation Sundries Improvement Projects Fire risk project Decoration Kitchen refurbishment Roof repair Blinds Total Expenditure Deficit for the year |
2022 £ 11,008 8,850 23 3,705 9,540 2,667 35,794 16,361 882 1,169 2,878 4,208 316 4,495 866 551 1,320 742 33 141 6,132 1,694 41,789 246 246 42,035 -6,241 |
2021 £ 5,817 5,800 25 2,387 9,540 3,287 18,332 |
|---|---|---|---|
| 45,188 | |||
| 12,659 791 952 2,378 3,202 534 4,196 864 215 1,251 696 30 600 6,132 613 |
|||
| 35,111 796 0 7,900 1,050 -303 |
|||
| 9,444 | |||
| 44,555 | |||
| 633 |
| FARNHAM ROYAL VILLAGE HALL Balance Sheet as at 31 December 2022 Fixed Assets Improvements to Premises less Depreciation as at 31 December 2022 Current Assets Cash at Bank Nationwide Natwest Cash Float Debtors Current Liabilities Creditors Deferred Income Net Assets Financed by Building Reserve Transfer to General Reserve General Reserve Surplus brought forward Transfer from Building Reserve (Deficit) for year Approved by CHAIRMAN (Acting) Management Committee J Houdret Dated |
24,528 -6,132 |
2022 £ 122,640 104,244 |
30,660 -6,132 |
2021 £ 122,640 98,112 |
|---|---|---|---|---|
| 18,396 | 24,528 | |||
| 0 68,890 100 3,108 |
24,922 45,572 100 1,905 |
|||
| 72,098 | 72,499 | |||
| 1,889 | 2,181 | |||
| 1,889 | 2,181 | |||
| 88,605 | 94,846 | |||
| 18,396 70,209 |
24,528 70,318 |
|||
| 70,318 6,132 -6,241 |
63,553 6,132 633 |
|||
| 88,605 | 94,846 |
Adam Accountancy Limited 324 Bath Road, Slough Berkshire, SL1 6JA Tel: 01753 373 505 www: adamaccountancy.co.uk Email: info@adamaccountancy.co.uk
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE FARNHAM ROYAL VILLAGE HALL
I have examined the financial statements of the Farnham Royal Village Hall for the year ended 31[st] December 2022, which comprise the statement of Financial Activities, the Balance sheet, and the related notes. The financial reporting framework that has been applied in their preparation is applicable with the law and United Kingdom Generally Accepted Accounting Practice.
This report is made solely to the charity’s trustees, as a body, I do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for my examination work, for this report, or for the opinions I have formed.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act) and that an independent examination is needed. I am qualified to undertake such examination by being a qualified certified member of the Certified Public Accountants Association. It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act.
-
To follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act.
-
To state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether.
the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) Which gives me reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 130 of the 2011 Act and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act, have not been met.
-
The accounts have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice.
Matters on which I am required to report by exception.
I have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you, if in our opinion:
-
The information given in the trustees’ report is inconsistent in any material respect with the financial statements, or
-
Sufficient accounting records have not been kept; or
-
The financial statements are not in agreement with the accounting records and returns, or
-
I have not received all the information and explanations I require for my examination.
Date: 08-08-2023
Adam Alsharif
BA (ACC & FIN), CAT, AAIA
AFA ATA AIPA, ACPA & MAAT
IFA Member no: 268995 | AIA Member no: 412954 | AAT Member No: 20284532 | ACPA Member no:07300315A
Company Registered in England No: 10273676 | VAT NO: 399182640