**From** 1
## **Trustees' Annual Report for the period**
Period start date
January 2020
Period end date
**To** 31 December 2020
## Section A Reference and administration details
**Charity name**
FARNHAM ROYAL VILLAGE HALL
**Other names charity is known by**
NONE
**Registered charity number (if any)** 233676 [
**Charity's principal address** FARNHAM LANE,
FARNHAM ROYAL BUCKS
> **Postcode SL2 3AX**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 J. HOUDRET CHAIRMAN 2 P. CATHCART 3 C. OWEN TREASURER 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**2016**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address** Reporting Accountants Hemsley Miller &Co Unit 3, Bradburys Court, Lyon Road, Harrow HA1 2BY
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document (eg. trust deed, constitution) How the charity is constituted
(eg. trust deed, constitution)
CONVEYANCE AND TRUST DEED DATED 31[ST] JULY 1922
TRUST
(eg. trust, association, company) APPOINTED Trustee selection methods
(eg. appointed by, elected by)
## **Section C Objectives and activities**
VILLAGE HALL and CLUB ROOM, FOR THE BENEFIT OF THE INHABITANTS OF FARNHAM ROYAL AND NEARBY VILLAGES.
**Summary of the objects of the charity set out in its governing document**
**2016**
**TAR**
2
Farnham Royal Village Hall provides low cost space and accommodation to various public groups and organizations. The Hall is available to all within the local area. Current users include, An under 4s day school (Wise Owls) A ballet school for youngsters Karate class Dance clubs Parish Council and Elections Social Clubs
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Hall has a policy of making space available to all at rates far below those available commercially, thereby benefiting the public community in terms of education and social inter-action.
The Trustees have taken note of the guidance on public benefit issued by the Charity Commission, under section 4 (6) of the Charities Act 2006, and have regard to this when exercising their powers and duties to which the guidance would be relevant.
The trustees continue to thank the volunteer Management Committee of 3 persons who together with their treasurer oversee and operate the Farnham Royal Village Hall to a very high standard and in keeping with the originally set criteria at its inauguration.
## **Additional details of objectives and activities (Optional information)**
**2016**
**TAR**
3
## Section D Achievements and performance
The Hall has been kept in good repair throughout the year, and it continues **Summary of the main** to provide high quality accommodation to the general public, on request. **achievements of the charity during the year**
**2016**
**TAR**
4
## **Section E Financial review**
Reserves have been accrued out of income, commensurate with the need **Brief statement of the** to provide for essential building improvements and repairs. **charity’s policy on reserves** The Trustees consider the reserves adequate for future annual needs.
**Details of any funds materially** none **in deficit**
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,** TRUSTEE **etc) Date**
**2016**
**TAR**
5
## **FARNHAM ROYAL VILLAGE HALL**
## **FINANCIAL STATEMENTS**
**FOR YEAR ENDING 31 DECEMBER 2020**
**Hemsley Miller Chartered Accountants Unit 3 Bradburys Court Lyon Road Harrow HA1 2BY**
## **FARNHAM ROYAL VILLAGE HALL**
## **Committee of Trustees**
Chris Owen Peter Cathcart Jeremy Houdret
## **Management Committee**
Jeremy Houdret Chris Owen Lee Chapman Rita Putt
Chairman (Acting) Treasurer
## **FARNHAM ROYAL VILLAGE HALL**
|**CONTENTS**|**Page**|
|---|---|
|Accountants Report|1|
|Income and Expenditure Account|2|
|Balance Sheet|3|
## **FARNHAM ROYAL VILLAGE HALL**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **INDEPENDENT EXAMINER'S REPORT**
## **REPORT TO THE TRUSTEES OF FARNHAM ROYAL VILLAGE HALL FOR THE YEAR ENDED 31 DECEMBER 2020 Charity no 233676**
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section145(5)(b) of the Charities Act, and
to state whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
Our examination was carried out in accordance with Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ' true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention
1. Which gives us reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Hemsley Miller Chartered Accountants Unit 3 Bradburys Court Lyon Road Harrow HA1 2BY**
Page 1
## **FARNHAM ROYAL VILLAGE HALL**
**Summary of Income and Expenditure for the year ended 31 December 2020**
|**Income**|**Bank receipts**
Lettings
Men's Club Rent
Interest
Mens Club Fuel
Wise Owls school
Insurance claim
Kitchen Grant
HMRC JRS
Bucks LRSC grants
Car park compensation
**Total Income**
**General Overheads**
Caretakers wages
Pension
Cleaning materials and waste
Gas
Electricity
Water
Repairs
Fire and theft prevention
Music and alcohol licences
Insurance
Telephone and broadband
Bank charges
Accounts
Depreciation
Sundries
**Improvement Projects**
Electrician
Fire risk project
Decoration
CCTV
Blinds
**Total Expenditure**
**Deficit for the year**|2020
£
3,198
6,000
24
645
7,950
-
-
4,630
11,334
1,000
34,781
11,851
779
1,012
2,153
2,794
864
2,657
768
795
1,249
698
22
810
6,132
686
33,272
1,299
-
2,619
-
1,053
4,971
38,243
(3,462)|2019
£
14,491
7,875
25
3,795
9,540
100
1,096
-
-
-|
|---|---|---|---|
||||36,922|
||||12,718
776
820
2,722
4,701
1,220
3,960
768
1,317
1,358
683
18
560
6,132
372|
||||38,124
675
150
550
1,044
-|
||||2,419|
||||40,543|
||||(3,621)|
Page 2
## **FARNHAM ROYAL VILLAGE HALL**
## **Balance Sheet as at 31 December 2020**
|**Fixed Assets**
Improvements to Premises
less Depreciation as at 31 December 2020
**Current Assets**
Cash at Bank Nationwide
Natwest
Cash Float
Debtors
**Current Liabilities**
Creditors
Deferred Income
**Net Assets**
**Financed by**
Building Reserve
Transfer to General Reserve
General Reserve
Surplus brought forward
Transfer from Building Reserve
(Deficit) for year
Approved by CHAIRMAN (Acting)
Management Committee
………………………………….
J Houdret
Dated ……|2020
2019
£
£
122,640
122,640
91,980
85,848
30,660
36,792
24,897
22,239
39,448
37,440
100
100
1,155
2,320
65,600
62,099
2,047
1,215
2,047
1,215
94,213
97,676
36,792
42,924
(6,132)
(6,132)
30,660
36,792
60,884
58,373
6,132
6,132
(3,462)
(3,621)
63,553
60,884
94,213
97,676
Approved by
Management Committee
…………………………………….
C Owen
…………………….|2019
£
122,640
85,848|
|---|---|---|
|||36,792|
|||22,239
37,440
100
2,320|
|||62,099|
|||1,215|
|||1,215|
|||97,676|
||……………………||
|||97,676|
||||
Page 3
## **FARNHAM ROYAL VILLAGE HALL**
## **FINANCIAL STATEMENTS**
**FOR YEAR ENDING 31 DECEMBER 2020**
**Hemsley Miller Chartered Accountants Unit 3 Bradburys Court Lyon Road Harrow HA1 2BY**
## **FARNHAM ROYAL VILLAGE HALL**
## **Committee of Trustees**
Chris Owen Peter Cathcart Jeremy Houdret
## **Management Committee**
Jeremy Houdret Chris Owen Lee Chapman Rita Putt
Chairman (Acting) Treasurer
## **FARNHAM ROYAL VILLAGE HALL**
|**CONTENTS**|**Page**|
|---|---|
|Accountants Report|1|
|Income and Expenditure Account|2|
|Balance Sheet|3|
## **FARNHAM ROYAL VILLAGE HALL**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **INDEPENDENT EXAMINER'S REPORT**
## **REPORT TO THE TRUSTEES OF FARNHAM ROYAL VILLAGE HALL FOR THE YEAR ENDED 31 DECEMBER 2020 Charity no 233676**
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section145(5)(b) of the Charities Act, and
to state whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
Our examination was carried out in accordance with Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ' true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention
1. Which gives us reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the Charities Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. To which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Hemsley Miller Chartered Accountants Unit 3 Bradburys Court Lyon Road Harrow HA1 2BY**
Page 1
## **FARNHAM ROYAL VILLAGE HALL**
**Summary of Income and Expenditure for the year ended 31 December 2020**
|**Income**|**Bank receipts**
Lettings
Men's Club Rent
Interest
Mens Club Fuel
Wise Owls school
Insurance claim
Kitchen Grant
HMRC JRS
Bucks LRSC grants
Car park compensation
**Total Income**
**General Overheads**
Caretakers wages
Pension
Cleaning materials and waste
Gas
Electricity
Water
Repairs
Fire and theft prevention
Music and alcohol licences
Insurance
Telephone and broadband
Bank charges
Accounts
Depreciation
Sundries
**Improvement Projects**
Electrician
Fire risk project
Decoration
CCTV
Blinds
**Total Expenditure**
**Deficit for the year**|2020
£
3,198
6,000
24
645
7,950
-
-
4,630
11,334
1,000
34,781
11,851
779
1,012
2,153
2,794
864
2,657
768
795
1,249
698
22
810
6,132
686
33,272
1,299
-
2,619
-
1,053
4,971
38,243
(3,462)|2019
£
14,491
7,875
25
3,795
9,540
100
1,096
-
-
-|
|---|---|---|---|
||||36,922|
||||12,718
776
820
2,722
4,701
1,220
3,960
768
1,317
1,358
683
18
560
6,132
372|
||||38,124
675
150
550
1,044
-|
||||2,419|
||||40,543|
||||(3,621)|
Page 2
## **FARNHAM ROYAL VILLAGE HALL**
## **Balance Sheet as at 31 December 2020**
|**Fixed Assets**
Improvements to Premises
less Depreciation as at 31 December 2020
**Current Assets**
Cash at Bank Nationwide
Natwest
Cash Float
Debtors
**Current Liabilities**
Creditors
Deferred Income
**Net Assets**
**Financed by**
Building Reserve
Transfer to General Reserve
General Reserve
Surplus brought forward
Transfer from Building Reserve
(Deficit) for year
Approved by CHAIRMAN (Acting)
Management Committee
………………………………….
J Houdret
Dated ……|2020
2019
£
£
122,640
122,640
91,980
85,848
30,660
36,792
24,897
22,239
39,448
37,440
100
100
1,155
2,320
65,600
62,099
2,047
1,215
2,047
1,215
94,213
97,676
36,792
42,924
(6,132)
(6,132)
30,660
36,792
60,884
58,373
6,132
6,132
(3,462)
(3,621)
63,553
60,884
94,213
97,676
Approved by
Management Committee
…………………………………….
C Owen
…………………….|2019
£
122,640
85,848|
|---|---|---|
|||36,792|
|||22,239
37,440
100
2,320|
|||62,099|
|||1,215|
|||1,215|
|||97,676|
||……………………||
|||97,676|
||||
Page 3