Trustees’ Report AGM 19th March 2025
Overall: The hall has been going from strength to strength over the last year. We have become busier with regular hirers and events are still strong. The use of the Committee Room has increased though the Treatment Room is still sadly not used at all. The hall has seen many improvements – new insulation, LED lighting and doors, hand dryers have been fitted and the heating controls altered so that the hall is much more comfortable for users over the winter months. We are looking forward to replacing the curtains in the main hall and decorating the lobby area so that it is more inviting.
Finances: The financial situation is looking healthy with a balance of £6343.78 in the savings account (as of January 2025) and £5275.23 in the current account (as of 14[th] March 2025).
We took £30,447.29 in the year ending September 2024 compared to £16,597.89 in the year ending September 2023 and £13,302.95 in the year ending September 2022 so an increase of £13,849.40 from 2023-2024. Expenditures were £26,047.18 in the year ending September 2024 compared to £16,250.61 in the year ending September 2023 so an increase of £9,796.57 but this was largely down to hall improvements (£7332.60 was spent in July 2024 alone on the LED lighting and the deposit for the doors and £1015 in September 2024 on the immersion heater and hot water tank).
Despite the large amount of expenditure, the hall’s profit has increased from £347.28 in 2022-23 to £4252.25 in 2023-24 – approximately 12 times the amount of profit.
Grants: In 2023-24 we were given grants amounting to £5877 and have already received more grant money between September 2024 and now. Going forwards we will be seeking a grant to cover some of the cost of new curtains.
Bookings Report:
We now have 17 regular users and the Flexibuses, which use the carpark, are bringing in an extra £50 a week. We are increasing the hire prices as of 1[st] April 2025 by £2 an hour to help to cover increased costs, in particular energy, and also some of the hall improvements not covered by the grants.
The Farmers’ Market is still going well.
Private bookings are looking positive. To date we have had 45 since April 2023. This compares to 48 from April 2022 - March 2023. We have had to make the decision to stop the use of inflatables in the hall due to an enormous amount of red tape around insurance. This has meant that we have lost some children’s party bookings but sadly it was not feasible to continue to allow inflatables.
Unfortunately, there have been very few bookings for the Committee Room and no bookings for the Treatment Room – please spread the word about these facilities.
| Oct-23 | Nov-23 | Dec-23 | Jan-24 | Feb-24 | Mar-24 | |
|---|---|---|---|---|---|---|
| INS: | ||||||
| Grants | £ - | £ - | £ - | £ - | £ - | £ - |
| Donatons | £ 122.50 | £ 145.60 | £ 217.50 | £ 182.50 | £ 235.00 | £ 210.00 |
| Regular hall use | £ 383.50 | £ 967.50 | £ 1,867.00 | £ 721.50 | £ 608.00 | £ 1,367.25 |
| Event hall use | £ 580.50 | £ 856.00 | £ 57.00 | £ 836.75 | £ 383.00 | £ 877.50 |
| Fundraising | £ 4.50 | £ 7.50 | £ 4.00 | £ 4.50 | £ 5.00 | £ 4.50 |
| Bank interest | £ 25.19 | £ 24.51 | £ 25.37 | £ 42.29 | £ 44.14 | £ 47.22 |
| Other income | £ - | £ 58.50 | £ - | £ - | £ - | £ - |
| Total in: | £ 1,116.19 | £ 2,059.61 | £ 2,170.87 | £ 1,745.25 | £ 1,275.14 | £ 2,506.47 |
| OUTS: | ||||||
| Hall maintenance | £ - | £ - | £ 642.78 | £ 92.40 | £ - | £ - |
| Equipment | £ - | £ - | £ - | £ 48.00 | £ 19.99 | £ - |
| Council tax | £ 89.00 | £ 89.00 | £ 89.00 | £ 89.00 | £ - | £ - |
| Water | £ - | £ - | £ 111.36 | £ - | £ - | £ 111.36 |
| Electricity | £ 76.02 | £ 97.67 | £ 103.56 | £ 92.80 | £ 88.00 | £ 86.44 |
| Gas | £ 0.45 | £ 94.45 | £ 253.61 | £ 214.06 | £ 162.79 | £ 198.50 |
| Telephone | £ 33.07 | £ - | £ 67.48 | £ - | £ - | £ 20.00 |
| Booking Clerk | In 2022-23 | £ 200.00 | £ 452.42 | £ 250.00 | £ 428.33 | £ 255.00 |
| Cleaning/caretaking | In 2022-23 | £ 165.00 | £ 165.00 | £ 113.21 | £ 270.00 | £ 136.50 |
| Insurance | £ - | £ - | £ - | £ - | £ 1,885.70 | £ 119.95 |
| Sundries | £ - | £ - | £ - | £ 7.65 | £ 1.25 | £ 8.05 |
| Advertsements | £ - | £ - | £ 83.92 | £ - | £ - | £ - |
| Licenses/subscriptons/website | £ - | £ - | £ - | £ 376.51 | £ - | £ 123.98 |
| Refunds(deposits) | £ 150.00 | £ 450.00 | £ - | -£ 73.63 | £ 600.00 | £ 300.00 |
| Miscellaneous outgoings | £ - | £ - | £ - | £ - | £ 102.94 | £ - |
| Total out: | £ 348.54 | £ 1,096.12 | £ 1,969.13 | £ 1,281.63 | £ 3,559.00 | £ 1,359.78 |
| Totalprofit: | £ 742.46 | £ 938.98 | £ 176.37 | £ 463.62 | -£ 2,328.00 | £ 1,211.27 |
| Transfer to CCLA account | £ - | £ - | £ 5,000.00 | £ - | £ - | £ - |
| Bank/cash balances: | ||||||
| Santander | £ 9,220.34 | £ 10,159.32 | £ 5,335.69 | £ 5,799.21 | £ 3,471.21 | £ 4,570.68 |
| COIF | UNKNOWN | UNKNOWN | £ 10,795.19 | UNKNOWN | UNKNOWN | £ 10,906.99 |
| Cash | £ 42.60 | £ 42.60 | £ 42.60 | £ 42.60 | £ 42.60 | £ 42.60 |
| Total balance: | UNKNOWN | UNKNOWN | £ 16,173.48 | UNKNOWN | UNKNOWN | £ 15,520.27 |
| Regular bookings actual total: | £ 890.50 | £ 932.00 | £ 674.00 | £ 834.00 | £ 1,308.25 | £ 931.00 |
| Events actual total(-deposit): | £ 397.50 | £ 444.00 | £ 338.50 | £ 155.00 | £ 179.00 | £ 185.75 |
| Grand total: | £ 1,288.00 | £ 1,376.00 | £ 1,012.50 | £ 989.00 | £ 1,487.25 | £ 1,116.75 |
| Apr-24 | May-24 | Jun-24 | Jul-24 | Aug-24 | Sep-24 | Year Totals |
|---|---|---|---|---|---|---|
| £ - | £ - | £ - | £ 4,134.00 | £ - | £ 1,743.00 | £5,877.00 |
| £ 227.50 | £ 250.00 | £ 145.50 | £ 198.00 | £ 195.50 | £ 277.50 | £2,407.10 |
| £ 867.00 | £ 1,117.50 | £ 1,075.00 | £ 841.00 | £ 1,690.00 | £ 477.00 | £11,982.25 |
| £ 1,903.50 | £ 1,219.75 | £ 1,040.00 | £ 177.00 | £ 1,113.50 | £ 739.00 | £9,783.50 |
| £ 4.50 | £ 5.00 | £ 4.50 | £ 4.50 | £ 5.00 | £ 4.50 | £58.00 |
| £ 45.71 | £ 47.52 | UNKNOWN | UNKNOWN | UNKNOWN | UNKNOWN | £301.95 |
| £ - | £ - | £ - | £ - | £ - | £ 21.28 | £79.78 |
| £ 3,048.21 | £ 2,639.77 | £ 2,265.00 | £ 5,354.50 | £ 3,004.00 | £ 3,262.28 | £30,447.29 |
| £ 170.00 | £ 450.00 | £ 150.00 | £ 7,332.60 | £ - | £ 1,015.00 | £9,852.78 |
| £ - | £ 79.98 | £ 167.86 | £ 40.99 | £ - | £ 187.44 | £544.26 |
| £ 92.12 | £ 94.00 | £ 94.00 | £ 94.00 | £ 94.00 | £ 94.00 | £918.12 |
| £ - | £ - | £ 172.02 | £ - | £ - | £ 185.94 | £580.68 |
| £ 85.60 | £ 79.44 | £ 93.39 | £ 79.13 | £ 88.82 | £ 65.92 | £1,036.79 |
| £ 159.21 | £ 99.69 | £ 73.63 | £ 40.95 | £ 41.37 | £ 41.44 | £1,380.15 |
| £ 5.00 | £ 5.00 | £ 5.00 | £ 5.00 | £ 5.00 | £ 5.00 | £150.55 |
| £ 323.33 | £ 286.66 | £ 275.00 | £ 330.00 | £ 300.00 | £ 273.33 | £3,374.07 |
| £ 120.00 | £ 127.50 | £ 165.00 | £ 90.00 | £ 97.50 | £ 90.00 | £1,539.71 |
| £ - | £ - | £ - | £ - | £ - | £2,005.65 | |
| £ 2.90 | £ 1.20 | £ 0.90 | £ 1.10 | £ 0.90 | £ 0.70 | £24.65 |
| £ - | £ 19.00 | £ 83.92 | £ - | £ - | £ - | £186.84 |
| £ - | £ - | £ - | £ - | £ - | £ - | £500.49 |
| £ 450.00 | £ 390.00 | £ 600.00 | £ 164.00 | £ 174.00 | £ 573.50 | £3,777.87 |
| £ - | £ - | £ - | £ - | £ - | £102.94 | |
| £ 1,408.16 | £ 1,632.47 | £ 1,880.72 | £ 8,177.77 | £ 801.59 | £ 2,532.27 | £26,047.18 |
| £ 1,594.34 | £ 959.78 | £ 384.28 | -£ 2,823.27 | £ 2,202.41 | £ 730.01 | £4,252.25 |
| £ - | £ - | £ - | £ - | £ - | £ - | |
| £ 6,144.02 | £ 7,103.80 | £ 7,436.08 | £ 4,587.81 | £ 6,790.22 | £ 7,475.23 | |
| UNKNOWN | UNKNOWN | £ 11,070.26 | UNKNOWN | UNKNOWN | £ 11,210.06 | |
| £ 87.60 | £ 87.60 | £ 142.60 | £ 167.60 | £ 167.60 | £ 209.60 | |
| UNKNOWN | UNKNOWN | £ 18,648.94 | UNKNOWN | UNKNOWN | £ 18,894.89 | |
| £ 975.50 | £ 975.50 | £ 932.00 | £ 1,105.00 | £ 1,093.00 | £ 1,093.00 | £11,743.75 |
| £ 325.25 | £ 475.50 | £ 618.75 | £ 599.00 | £ 640.00 | £ 498.75 | £4,857.00 |
| £ 1,300.75 | £ 1,451.00 | £ 1,550.75 | £ 1,704.00 | £ 1,733.00 | £ 1,591.75 | £16,600.75 |
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