2021-03-31-accounts

EVERGREEN HALL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021

Evergreen Hall is a registered charity (no. 233402). Angel Street, Bridgend CF31 4AD

The last two years has seen much change particularly in light of the cuts to council funding that have placed greater pressure on the funding provided by Bridgend Town Council. The Hall was becoming in need of a refurbishment and there were clearly insufficient funds to achieve this. The Trustees decided the only option was to sell back the remaining lease. The Trustees with the help of the Town Council, have arranged to use a nearby Hall that is currently being refurbished.

As at the year ending March 2021, the Evergreen Hall Board of Trustees (EHB) (formerly Management Committee) comprised:

Four Councillors of Bridgend Town Council, Cllr. A. Morelli, Cllr R Thomas, Cllr. N. Burnett, Cllr. M. Voisey Four members of Evergreen Hall Mr C Lewis, Mrs P Phipps, Ms B Channin Mr J Faulkner and One member of the local community of Bridgend Mrs V Norris.

There are three vacancies for members of the local community.

The charity’s bankers are Lloyds Bank plc, 18 Wyndham Street, Bridgend, CF31 1EQ.

Charitable Activities

Evergreen Hall closed on the 15th March 2020 because of COVID 19. During this unprecedented year, the aim of the Trustees has been to support the vulnerable members of the Hall and older residents of Bridgend cut off from their friends and the wider community, and without access to the internet. The Trustees therefore decided to publish a physical newsletter posted directly to members.

The newsletter called O’r galon was produced monthly from July 2020 and each month included more content. Each copy of the newsletter was mailed to XX homes.

In addition to the monthly newsletters a one-off special publication was produced. The publication was funded by Comic Relief and was called Voices of Experience. This was a book of letters written to the writer’s younger self.

Funding

The charity normally charges an annual membership fee of £20 (suspended during most of this year). Prior to the closure of the Hall the charity generated income by hiring several rooms.

During the year under review, the Charity secured grant funding from the following organisations:

	Grantor	£
	Moondance Fund	3,000
	BAVO	999
	BCBC	10,000
	Comic Relief	4,000
	LotteryCommunityFund	10,000
	Lloyds Bank Foundation	500
		28,499

Financial Reserves

When it became clear that the Hall would be closed the Charity was forced to make our one employee redundant. As the charity is no longer responsible for the Hall running costs it’s fixed costs are very small. As grant funding has been received the funds have enabled us to use Karen Steadman as a contractor. The Trustees would like to thank Karen for her commitment, hard work and enthusiasm.

The existing reserves are very limited and the source of future funding uncertain, as a result the Trustees expect to only incur future costs as and when funding is secured. The existing funding should secure the newsletter until early Autumn 2021.

Trustees and volunteers offer their services without charge, and there was one part time employee during part of the period.

Signed on behalf of the Trustees:

Nicole Burnett (Chair). 10 September 2021

Independent Examiner’s Report to the Members of Evergreen Hall

I report on the accounts of the charity for the year ended 31 March 2019, set out on pages 4 to 5.

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

J A Badman 29 August 2021

Evergreen Hall

Section A Receipts and Payments For The Year Ended 31st March 2021

Evergreen Hall Section A Receipts and Payments For The Year Ended 31st March 2021
2020-21 Grants Total 2020-21 £ £ £ A1 Receipts Donations Bridgend Town Council - - Grant 28,499 28,499 Hall Hire Fees 195 195 Membership Subscriptions 802 802 Dividends COIF 174 174		2019-20 Allen Lane Grant		Heritage Lottery Grant 2019 Total 2019-20
		£ £		£ £
		6,750		6,750
		5,690		5,690
		6,468		6,468
		730		730
		171		171
Sub Total 1,171 28,499 29,670 A2 Asset and Investment Sales, etc.		14,119 5,690		- 19,809
Total Receipts 1,171 28,499 29,670 A3 Payments Staff costs / Redundancy - 1,969 - 1,969 Hall Running Costs Essential Repairs & Maintenance - 3,249 -3,249 Grant applications Grant related expenditure --17,943 -17,943		14,119 5,690		- 19,809
		-4,644		-4,644
		-8,641		-8,641
		-		-
		-200		-200
		-6,192		-7,236 -13,428
Sub Total -5,218 -17,943 -23,161 A4 Asset and Investment Purchases,etc. - - - Total Payments -5,218 -17,943 -23,161		-13,485 --6,192		-7,236 -26,913
		- -		- -
		-13,485 --6,192		-7,236 -26,913
Net of Receipts/ (Payments) -4,047 10,556 6,509		674 -502		-7,236 -7,065
A5 Transfers Between Funds A6 OpeningCash funds 6,968 - 6,968
		6,969 -		7,063 14,032
Closing Cash Funds 3,094 10,383 13,477		7,643 -502		-173 6,967

Section B Statement of Assets and
Liabilities
	2020-21	2019-20
B1 Cash Funds	£	£
Current Account & Petty Cash	13,477	6,968
Deposit Account
	13,477	6,968
B2 Other Monetary Assets	-	-
B3 Investment Assets
COIF Charity Investment Fund	5,960	5,060
- Income Units
B4 Assets Retained for the Charity's
Own Use	-	-
B5 Liabilities	-	-