SNAINTON PLAYING FIELD AND VILLAGE HALL ANNUAL GENERAL MEETING
The Annual General Meeting was held in Snainton Village Hall on Wednesday 10 May at 7.00pm.
Trustees Present: Stuart Arch (Chair), Paul Bellinger (Treasurer), Jill Allen, Barry Newton, Clare Davies, Julia Webb, Angela Howgate, Karen Maw Representative Members: Jane Williams (Church), Matthew Davies (School and Parish Council)
Apologies: Lorna Bruce (Football), Malcolm Maw (Cricket)
Stuart Arch opened the meeting, took the apologies and welcomed everyone. Minutes of the last AGM held on Wednesday 18 May 2022 were introduced by Stuart Arch. These were proposed as being an accurate record by Barry Newton and seconded by Clare Davies, all agreed as being accurate.
Matters Arising: None
Treasurer’s Report: Report emailed prior to the meeting and attached to the minutes on file as audited by Val Bywell. Deficit was due to abnormal expenditure but the forecast is much better for the coming year. Once nonregular payments are removed we are in a profitable position. Concern therefore is needed to continue fundraising so that one off costs are budgeted for. General lettings are up on the previous year. Utilities usage has not increased but the unit rates have. The Skipton account is now back to £40K with aspirations to increase it to £50K to cover for inflation. The Auditor raised the issue of holding funds for other organisations and it was agreed that this should be limited to short term projects rather than providing a banking facility just because it was difficult to obtain banking without being a registered charity.
Chairman’s Report: Stuart Arch thanked all those who had supported him in his first year as Chair. Good to have the Village Hall at the centre of so many village events and brought people together and in turn increased levels of bookings. The 5 yr electrical inspection had taken place along with the work on the Pavilion as a result of the decision made to purchase a new mower at a cost of £35k, ably supported by grants. Other works included floor repairs and changes to the ramp outside. Letting fees have had to go up 10% this year and it is likely they will need to be reviewed in a similar fashion to reflect increasing costs for 2024. Fundraising with Winter Lectures, Mikron and the Jumble Sale will continue to be essential calendar dates if we are to keep our heads above water and continue with e programme of maintenance.
Confirmation of Trustees / Election of Officials: Trustees were thanked for their contributions during the year. Barry Newton confirmed his intention to step down from his position as Trustee with effect from the following AGM in 2024. Julia Webb agreed to take on the role of Secretary.
| Name | Designation | |
|---|---|---|
| 1 | Stuart Arch | Trustee, Chair |
| 2 | Paul Bellinger | Trustee, Treasurer |
| 3 | Julia Webb | Trustee, Secretary |
| 4 | Angela Howgate | Trustee |
| 5 | Karen Maw | Trustee, Bookings Secretary and Field Secretary |
| 6 | Barry Newton | Trustee |
| 7 | Jill Allen | Trustee |
| 8 | Clare Davies | Trustee, Events and Fundraising |
| 9 | Vacancy | Trustee |
| 10 | Vacancy | Trustee |
Any other business:
Election of Chair: to take place at the ordinary meeting following on from this meeting
Representative Members: were checked and known to be current.
Child Protection Policy was still current.
Stuart thanked everyone for their attendance. The meeting closed at 7.35pm
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of PJAIAJ PLAYI F £ Ak4b_LliLL4Q£ HALL On accounts for the year ended 31 March 2023 Charity no Irf anyl 233149 Set out on pages I report to the truslees (x) my examination of the accounts of the at4)ve charity fthe Trusf) for the year ended Responsibiliti and the (tsity tr[teeS of the Tnjst. you are Tes[1b1e for preparation basis of report of the acusunts in C( wrth the Tequirements of the Charities Act 2011 {Ihe Acr). I reKX)rt in FesF*& of my examinatton of the Trusf s &(x)unts carried out undei sectK)n 145 of the 2011 Act and in carrying out my examination. I have follcpfiTed the appltsble DIrecnS gNen by the Charty CommissDn under 14515Xb) of the A( I have ¢(Mnpkled my examination. I confimi that no matefial matters have come to my attentK)n {other than Ihat disd(IwJ below ') in connectton with the examination which gr4Yes me cause to belEve that in. any material resFecL Independent examinerfs statement the Act I have concerns and have c¢Nne across no other matters in connection with the examination to whh attention shoukl be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the in he brnckets rfthey th) not apply. SigFd. Date: valW B11 Relevant professional qualificatiotrfs) or body (rf any)- Address: Stone Gables Foulbridge Lane. Snainton ScartK)rough Y013 9AY IER October 2018