## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From 1st January 2021 To** 31[st] **December** 2021
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 233127 **Charity's principal address** The Cottage Coxbridge Glastonbury **Postcode BA6 8LG**
West Pennard Village Hall Committee
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||HollySmith|Chair|||
||Patrick Boyle|Vice Chair|||
||Karen Russell|Secretary|||
||Raymond Goodby|Treasurer|||
||Alan Forscutt||||
||Kate Cameron||||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Conveyance dated 28[th] May 1937
- (eg. trust deed, constitution)
Unincorporated Charity How the charity is constituted
- (eg. trust, association, company)
Appointed by Management Committee Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The trustees recognise that there are risks involved with running any public premises and to counter this there is an active Health and Safety and Fire Safety policies in place which driven by bi-annual risk assessments and monthly fire safety checks.
A remedial action log is maintained to keep track of steps taken to alleviate any identified risks.
We also provide a method whereby regular hall users can report any issues that arise from their use of the Hall. Any such issues are dealt with via the remedial action log.
We also provide for the users of the Hall both Accident and Near Miss logs that they can use to record any incidents that occur during their term of hire, these logs are checked on a monthly basis.
The Halls’ insurers are kept fully informed of these policies.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
FOR THE PURPOSES OF PHYSICAL AD MENTAL RECREATION AND SOCIAL MORAL AND **Summary of the objects of the** INTELLECTUAL DEVELOPMET FOR THE BENFIT OF **charity set out in its** THE INHABITANTS OF THE PARISH OF WEST **governing document** PENNARD, AND ITS IMMEDIATE VICINITY.
**TAR**
March **2012**
2
The Hall is used in a variety of ways all aimed at providing the community with opportunity for mental and physical development. There are regular clubs/societies providing activities such as Yoga, Judo, Boxercise, Keep Fit (various levels), Ukulele Band and a Youth Theatre Group.
There are also local clubs such as the WI and Gardening club that use the Hall on a regular basis. The Hall is also hired out as a venue for family get togethers such as birthdays and wakes.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
On top of this the Committee organises several events throughout the year including regular coffee mornings, Annual Harvest Supper, Quiz Nights, Music Concerts, Pop Up Pubs.
In all these endeavours the trustees are aiming to provide a varied selection of activities all aimed at benefitting the residents of the parish of West Pennard and its surrounding areas.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
As well as the Trustees and Management committee, the hall benefits from the availability of many of our local residents, who are always willing to help when it comes to organising and setting up events which includes delivering leaflets door to door advertising upcoming events. This past year has seen the formation of a gardening group, made up of volunteers, who have undertaken the maintenance of the Village Hall outside space. A local grant from the Somerset Community Foundation provided funds for the group to buy a set of gardening tools. They have planted a border and several tubs with a mixture of Annuals and shrubs to give the Hall a welcoming and colourful look. This has been met with lots of positive comments from members of the community. The group rely on donations of plants but are also funded by the hall for the purchase of other materials.
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The Hall, having been built in 1937, provides a constant challenge in maintaining its fabric as well as improving, modernising and adding to the facilities. The current committee have laid down a capital expenditure plan to achieve these things, this is under constant review and priorities allocated to each project. Although the past 2 years have being difficult, due to Covid, we have been able to continue with this plan thanks to the generous Government grants provided via the local council, this amounted to some £17,000 this year.
In the past 12 months we have undertaken a major refurbishment of the Bar which has now given us another income stream in providing a staffed bar for private functions. To aid this the Hall is now a fully licenced premises.
Also ongoing is the modernisation of the electrical system, replacing aged light fitments with modern more efficient LED systems operated on sensors to negate the issue of lights been left on.
We have plans for the next few years to install a more professional sound system, including an induction loop, a proper stage lighting system and a fixed laser projector and screen.
**TAR**
March **2012**
4
## **Section E Financial review**
The management committee agreed that the charity accounts should **Brief statement of the** attempt to maintain a reserve of minimum £5,000 to cover any **charity’s policy on reserves** unexpected costs.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The Hall source of funds comes mainly from:
You **may choose** to include Regular Hirers, Private hire, fund raising events and grant applications for additional information, where specific projects. relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Raymond Michael Goodby **Full name(s)** HOLLY JEANE SMITH **Position (eg Secretary, Chair,** CHAIR Treasurer **etc) Date** 28/09/2022
**TAR**
March **2012**
5
## **Section A Receipts and payments**
## **Unrestricted Restricted funds funds**
## **to the nearest £**
## **to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Regular Hire 2,638 -
Single Hire 1,537 -
Events 2,663 -
Bar Stock Sales 1,498 -
Donations 1,399 -
200 Club 1,760
Gift Aid - -
Key Deposit 40
Refunds 208
Grants 17,050
- -
28,793 -
Sub total (Gross income for AR)
**----- End of picture text -----**
**----- Start of picture text -----**
A2 Asset and investment sales,
(see table).
- -
- -
Sub total [ - ] -
Total receipts 28,793 -
A3 Payments
Administration & Marketing 1,923 -
Cleaning & Waste 1,284 -
Electric & Oil 1,044 -
Events 2,324 -
Bar Stock 1,188 -
Insurance 565 -
Rents & Rates (inc Water) 191 -
Repairs/Maintenance 17,542 -
200 Club 715
Equipment 5,881
Key Deposit & Refunds 19
- -
Sub total 32,677 -
A4 Asset and investment
purchases, (see table)
- -
- -
**----- End of picture text -----**
_**Sub total**_ **-** _**Total payments**_ **32,677 -** _**Net of receipts/(payments)**_ **- 3,883 - A5 Transfers between funds - - A6 Cash funds last year end - -** _**Cash funds this year end**_ **- 3,883 -**
## **Section B Statement of assets and liabilities at the e**
**Categories**
## **Details**
## **B1 Cash funds**
Current Account Saver Account
## _**Total cash funds**_
(agree balances with receipts and payments account(s))
## **Details**
**B2 Other monetary assets**
## **Details**
## **B3 Investment assets**
## **Details**
**B4 Assets retained for the charity’s own use**
## **Details**
## **B5 Liabilities**
Unpaid Invoices Committed Expenditure
Signed by one or two trustees on behalf of all the trustees
Signature
## **Endowment funds**
**to the nearest £**
## **Total funds**
**to the nearest £**
## **Last year**
## **to the nearest £**
**-**
**----- Start of picture text -----**
2,638 2,438
1,537 655
2,663 3,417
1,498 0
1,399 440
1,760 220
- 116
40 100
208 267
17,050 17,334
- -
28,793 24,987
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- -
- 28,793
**----- End of picture text -----**
**24,987**
**----- Start of picture text -----**
- 1,923 717
- 1,284 1,224
- 1,044 1,547
- 2,324 2,990
- 1,188 0
- 565 534
- 191 222
- 17,542 7,525
715 340
5,881 1,821
19 0
- - -
- 32,677 16,920
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
**----- End of picture text -----**
**-**
**-**
**32,677 - 3,883 - - - 3,883**
**-**
**16,920**
**8,067 - - 8,067**
## **end of the period**
## **Unrestricted funds**
## **Restricted funds to nearest £**
## **Endowment funds to nearest £**
**to nearest £ 13,479 5,013 - 18,492**
**----- Start of picture text -----**
- -
- -
- -
- -
**----- End of picture text -----**
## OK
OK
## Agreement Error
## **Unrestricted funds**
## **Restricted funds**
## **Endowment funds to nearest £**
**to nearest £**
**to nearest £**
**----- Start of picture text -----**
- -
- -
- -
- -
- -
- -
**----- End of picture text -----**
**-**
**Fund to which asset belongs**
**Cost (optional)**
**-**
**Current value (optional)**
**-**
**Fund to which asset belongs**
**Cost (optional)**
**-**
**Current value (optional)**
**-**
**----- Start of picture text -----**
Fund to which Amount due When due
liability relates (optional) (optional)
174 -
6232 -
-
-
-
**----- End of picture text -----**
Print Name
Date of approval
**----- Start of picture text -----**
West Pennard Village Hall Annual Statement of Accounts 2021
2021 2020 +/-' Comments
Income
Regular Hire 2,638 2,438 200
Single Hire 1,537 655 882
Events 2,663 3,417 (754)
Bar Stock Sales 1,498 0 1,498
Donations 1,399 440 959
200 Club 1,760 220 1,540
Gift Aid 0 116 (116)
Key Deposit 40 100 (60)
Refunds 208 267 (59) End of Contract refund from EDF
Total Activity Income 11,743 7,653 4,090
Grants 17,050 17,334 (284)
Interest + Transfers 0 0 0
Grand Total Income 28,793 24,987 3,806
Expenditure
Administration & Marketing 1,923 717 (1,206)
Cleaning & Waste 1,284 1,224 (60)
Electric & Oil 1,044 1,547 503
Events 2,324 2,990 666
Bar Stock 1,188 0 (1,188)
Insurance 565 534 (31)
Rents & Rates (inc Water) 191 222 31
Repairs/Maintenance 17,542 7,525 (10,017)
200 Club 715 340 (375)
Equipment 5,881 1,821 (4,060)
Key Deposit & Refunds 10 0 (10)
Operating Expenditure 32,668 16,920 ###
Transfer 0 0 0
Total Expenditure 32,668 16,920 ###
Operating Surplus/(Deficit) (20,924) (9,267) ###
Total Surplus/(Defecit) (3,874) 8,067 ###
Year End Aged Debtors & Creditors
£ £
Badminton 0 0
Dog Training 0 0
Gardening Club 0 0
Judo Boxercise 0 0
Umbrella Group 0 0
WI 0 0
SC Yoga 0 0
JH Yoga 0 0
AR Yoga 0 0
Keep Fit 0 0
Ukulele Band 0 0
U3A 0 0
Other 174 0 Mendip District Council - Election Day
Total 174 0 174
Balance at Bank
Current Account 13,479 17,354
Saver Account 5,013 5,012
Total Cash Position 18,492 22,366 (3,874)
Total Reserves 18,666 22,366 (3,700)
Date Signature
Independent Examiner
Chair
Treasurer
**----- End of picture text -----**
**----- Start of picture text -----**
Village Hall Balance Sheet as of: 31st December 2021
Current Account - Opening Balance £17,353.58 Bank Reconciliation
Income £28,793.42 Bank Balance
Expenditure £32,667.57 Outstanding Expenditure
Current Account - Closing Balance £13,479.43 Outstanding Income
Committed Expenditure (Key Deposits) £120.00 Balance
Committed Expenditure (Charity Donation) £1,200.00 Unpaid Invoices
Committed Expenditure - 200 Club £165.00
Committed Expenditure - Gardening Group £715.00
Committed Expenditure - Flat Roof £4,032.00
Available Funds Current Account £7,247.43
Nat West Saver Account £5,012.60
Total Available Funds £12,260.03
**----- End of picture text -----**
**Check ### £13,479.43 £0.00 £0.00 £13,479.43 £0.00** £174.00
West Pennard Village Hall Income 2021
**----- Start of picture text -----**
Regular Single Bar Stock Key
Date Pay In Slip Received Hire Hire Events Sales Donations 200 Club Transfer Gift Aid Grants Deposit Refund Outstanding
1 01/03/2021 200 Club - Goodby AC £50.00 £50.00 £0.00
2 01/04/2021 CAF AC £10.00 £10.00 £0.00
3 01/28/2021 200 Club 101332 £610.00 £20.00 £590.00 £0.00
4 01/28/2021 CAF AC £10.00 £10.00 £0.00
5 02/02/2021 200 Club - Price AC £20.00 £20.00 £0.00
6 02/02/2021 200 Club - Wills AC £20.00 £20.00 £0.00
7 02/04/2021 200 Club - Carter AC £100.00 £100.00 £0.00
8 02/11/2021 Amazon Smile AC £7.08 £7.08 £0.00
9 02/13/2021 Bar Stock Sales - PB AC £16.50 £16.50 £0.00
10 02/15/2021 MDC Grant AC £4,000.00 £4,000.00 £0.00
11 02/15/2021 MDC Grant AC £2,001.00 £2,001.00 £0.00
12 02/15/2021 MDC Grant AC £238.00 £238.00 £0.00
13 02/20/2021 Bar Stock Sales - RG AC £20.00 £20.00 £0.00
14 02/20/2021 Bar Stock Sales - KR AC £25.91 £25.91 £0.00
15 02/21/2021 200 Club - Cameron AC £40.00 £40.00 £0.00
16 02/21/2021 Bar Stock Sales - JH AC £68.06 £68.06 £0.00
17 02/21/2021 200 Club - Smith AC £50.00 £50.00 £0.00
18 02/21/2021 200 Club - Devlin/Evans AC £80.00 £80.00 £0.00
19 02/22/2021 200 Club - Petherbridge AC £20.00 £20.00 £0.00
20 02/23/2021 200 Club 101333 £460.00 £460.00 £0.00
21 03/01/2021 Becca Hall AC £20.00 £20.00 £0.00
22 03/02/2021 CAF AC £10.00 £10.00 £0.00
23 03/11/2021 MDC Grant AC £2,096.00 £2,096.00 £0.00
24 03/14/2021 Bar Stock Sales - HS AC £37.98 £37.98 £0.00
25 03/19/2021 Andrew Reynolds 101334 £30.00 £30.00 £0.00
26 03/19/2021 Boogie Beat AC £34.00 £24.00 £10.00 £0.00
27 03/24/2021 Donation 101334 £30.00 £30.00 £0.00
28 03/30/2021 CAF AC £10.00 £10.00 £0.00
29 04/08/2021 EDF Refund AC £207.77 ### £0.00
30 04/08/2021 Bar Stock Sales - PB AC £6.00 £6.00 £0.00
31 04/15/2021 Polly Hewitt-Cooper ac £10.00 £10.00 £0.00
32 04/21/2021 Flora Myer 004-2021 £80.00 £80.00 £0.00
33 04/28/2021 MCT 005-2021 £168.00 £168.00 £0.00
34 04/29/2021 CAF AC £10.00 £10.00 £0.00
35 05/07/2021 Re-Start Grant AC £8,000.00 £8,000.00 £0.00
36 05/10/2021 Pop Up Pub AC £543.28 £24.00 £519.28 £0.00
37 05/21/2021 Coffee Morning 101335 £174.50 £138.50 £36.00 £0.00
38 05/21/2021 Book Ssles AC £1.96 £1.96 £0.00
39 05/24/2021 Coffee Morning AC £53.06 £38.06 £15.00 £0.00
40 05/24/2021 Amazon Smile AC £19.17 £19.17 £0.00
41 05/28/2021 CAF AC £10.00 £10.00 £0.00
42 06/07/2021 JH Yoga 007-2021 £30.00 £30.00 £0.00
43 06/07/2021 Boogie Beat 008-2021 £48.00 £48.00 £0.00
44 06/09/2021 MDC Polling Day AC £200.00 £200.00 £0.00
45 06/18/2021 Voneus Broadband 009-2021 £60.00 £60.00 £0.00
46 06/21/2021 Coffee Morning AC £42.73 £31.73 £11.00 £0.00
47 06/28/2021 Flora Myer 004-2021 £80.00 £80.00 £0.00
48 06/29/2021 Jade Mehmet 011-2021 £48.00 £48.00 £0.00
**----- End of picture text -----**
Page 10 of 29
## West Pennard Village Hall Income 2021
**----- Start of picture text -----**
49 06/30/2021 CAF AC £10.00 £10.00 £0.00
50 06/30/2021 Pop Up Pub AC £311.44 £311.44 £0.00
51 06/30/2021 Coffee Morning 101336 £160.60 £160.60 £0.00
52 07/02/2021 James Manvill 010-2021 £36.00 £36.00 £0.00
53 07/06/2021 Rosie Heal 013-2021 £48.00 £48.00 £0.00
54 07/07/2021 Kate C - Hog Roast AC £30.00 £30.00 £0.00
55 07/09/2021 Parish Council 101337 £500.00 £500.00 £0.00
56 07/14/2021 Mendip Council AC £23.00 £23.00 £0.00
57 07/14/2021 M. Coleman Hog Roast AC £25.00 £25.00 £0.00
58 07/16/2021 Holly Smith Hog Roast AC £35.00 £35.00 £0.00
59 07/19/2021 Coffee Morning AC £37.34 £37.34 £0.00
60 07/21/2021 Hog Roast/Coffee Morning 101337 £207.00 £192.00 £15.00 £0.00
61 07/21/2021 Hog Roast AC £357.62 £45.00 £312.62 £0.00
62 07/22/2021 JH - Yoga 012-2021 £105.00 £105.00 £0.00
63 07/26/2021 Andrew Reynolds AC £171.00 £171.00 £0.00
64 07/28/2021 CAF AC £10.00 £10.00 £0.00
65 08/01/2021 Car Park AC £60.00 £60.00 £0.00
66 08/05/2021 Judo - July 018-2021 £24.00 £24.00 £0.00
67 08/06/2021 JH - Yoga 015-2021 £60.00 £60.00 £0.00
68 08/06/2021 U3a 014-2021 £85.00 £75.00 £10.00 £0.00
69 08/09/2021 AR - Yoga 016-2021 £90.00 £90.00 £0.00
70 08/09/2021 RH - Keep Fit 017-2021 £120.00 £120.00 £0.00
71 08/09/2021 T Hare AC £60.00 £60.00 £0.00
72 08/15/2021 Anna Erben 019-2021 £24.00 £24.00 £0.00
73 08/17/2021 Amazon Smile AC £9.01 £9.01 £0.00
74 08/20/2021 Kayla Harkins 020-2021 £24.00 £24.00 £0.00
75 08/23/2021 Kayla Harkins 021-2021 £24.00 £24.00 £0.00
76 08/27/2021 Jay Oakwood 022-2021 £96.00 £96.00 £0.00
77 08/31/2021 CAF AC £10.00 £10.00 £0.00
78 08/31/2021 Sale of Light Shades AC £36.00 £36.00 £0.00
79 08/31/2021 J J Evans (Tables) AC £20.00 £20.00 £0.00
80 09/01/2021 D Patten - Quiz AC £40.00 £40.00 £0.00
81 09/06/2021 K Cameron - Quiz AC £10.00 £10.00 £0.00
82 09/08/2021 Donations 101338 £85.50 £85.50 £0.00
83 09/09/2021 JH Yoga 023-2021 £48.00 £48.00 £0.00
84 09/09/2021 Judo 024-2021 £48.00 £48.00 £0.00
85 09/09/2021 SCC 025-2021 £24.00 £24.00 £0.00
86 09/14/2021 Holly Smith Harvest Supper £10.00 £10.00 £0.00
87 09/15/2021 Coffee Morning/Hsupper 101339 £107.00 £107.00 £0.00
88 09/20/2021 Coffee Morning/HSupper AC £68.78 £68.78 £0.00
89 09/20/2021 D Ewing Harvest Supper AC £80.00 £80.00 £0.00
90 09/20/2021 L Wright Harvest Supper AC £20.00 £20.00 £0.00
91 09/22/2021 Bridie King 026-2021 £60.00 £60.00 £0.00
92 09/22/2021 D Patten - Supper AC £40.00 £40.00 £0.00
93 09/23/2021 D Charles Memorial 028-2021 £55.00 £55.00 £0.00
94 09/23/2021 Amber Westmacott 027-2021 £84.00 £84.00 £0.00
95 09/27/2021 Warren - Supper AC £50.00 £50.00 £0.00
96 09/29/2021 CAF AC £10.00 £10.00 £0.00
97 10/01/2021 Holly Smith Harvest Suppe AC £30.00 £30.00 £0.00
98 10/04/2021 Harvest Supper Zettle £39.30 £39.30 £0.00
**----- End of picture text -----**
Page 11 of 29
## West Pennard Village Hall Income 2021
**----- Start of picture text -----**
99 10/04/2021 D Patten Supper AC £20.00 £20.00 £0.00
100 10/05/2021 Ukulele Band 035-2021 £160.00 £160.00 £0.00
101 10/05/2021 SC - Yoga 032-2021 £36.00 £36.00 £0.00
102 10/05/2021 JH - Yoga 030-2021 £60.00 £60.00 £0.00
103 10/05/2021 AR - Yoga 031-2021 £126.00 £126.00 £0.00
104 10/05/2021 RH - Keep Fit 033-2021 £96.00 £96.00 £0.00
105 10/05/2021 Warren - Supper AC £10.00 £10.00 £0.00
106 10/06/2021 Norris - Supper AC £10.00 £10.00 £0.00
107 10/06/2021 Veg Sale AC £100.00 £100.00 £0.00
108 10/08/2021 Harvest Supper Zettle £39.30 £39.30 £0.00
109 10/12/2021 Judo - Sept 034-2021 £84.00 £84.00 £0.00
110 10/18/2021 Harvest Supper/C Morning 101340 £653.50 £60.00 £30.00 £541.50 £22.00 £0.00
111 10/18/2021 Claire Clark 036-2021 £60.00 £60.00 £0.00
112 10/20/2021 Harvest Supper Zettle £316.35 £269.35 £47.00 £0.00
113 10/20/2021 D Ewing - Acer AC £50.00 £50.00 £0.00
114 10/20/2021 Kayley Trippick 037-2021 £36.00 £36.00 £0.00
115 10/28/2021 CAF AC £10.00 £10.00 £0.00
116 11/01/2021 Kev Ollier 038-2021 £58.00 £48.00 £10.00 £0.00
117 11/02/2021 Kayla Harkins 039-2021 £30.00 £30.00 £0.00
118 11/03/2021 AR - Yoga 043-2021 £108.00 £108.00 £0.00
119 11/03/2021 RH - Keep Fit 047-2021 £120.00 £120.00 £0.00
120 11/03/2021 U3a - Oct 045-2021 £90.00 £90.00 £0.00
121 11/04/2021 JH Yoga 046-2021 £48.00 £48.00 £0.00
122 11/04/2021 Gardening Club 101341 £20.00 £20.00 £0.00
123 11/08/2021 Badminton/Ukulele 101342 £50.00 £50.00 £0.00
124 11/09/2021 Sarah Stevens 049-2021 £48.00 £48.00 £0.00
125 11/11/2021 Judo - Oct 041-2021 £108.00 £108.00 £0.00
126 11/14/2021 Anouska Gold 040-2021 £48.00 £48.00 £0.00
127 11/19/2021 Coffee Morning/CW Tickets AC £92.35 £92.35 £0.00
128 11/28/2021 Finn - 200 Club AC £20.00 £20.00 £0.00
129 11/29/2021 Gloak - 200 Club AC £30.00 £30.00 £0.00
130 11/29/2021 James Bisgrove 050-2021 £48.00 £48.00 £0.00
131 11/29/2021 CAF AC £10.00 £10.00 £0.00
132 11/29/2021 P Michael - CW Tickets AC £72.00 £72.00 £0.00
133 11/30/2021 Coffee Morning 101343 £54.50 £54.50 £0.00
134 12/01/2021 Zoe Buckland 052-2021 £24.00 £24.00 £0.00
135 12/02/2021 SC-Yoga Oct 042-2012 £36.00 £36.00 £0.00
136 12/02/2021 SC-Yoga Nov 055-2021 £48.00 £48.00 £0.00
137 12/02/2021 Dog Training - Nov 057-2021 £82.00 £72.00 £10.00 £0.00
138 12/02/2021 JH Yoga - Nov 058-2021 £48.00 £48.00 £0.00
139 12/02/2021 Keep Fit - Nov 059-2021 £96.00 £96.00 £0.00
140 12/03/2021 H Smith CW Tickets AC £12.00 £12.00 £0.00
141 12/03/2021 CW Tickets AC £24.00 £24.00 £0.00
142 12/05/2021 Oakerbee CW Tickets AC £24.00 £24.00 £0.00
143 12/06/2021 Jon Carter CW Tickets AC £24.00 £24.00 £0.00
144 12/07/2021 AR - Yoga 054-2021 £162.00 £162.00 £0.00
145 12/07/2021 Judo Nov 053-2021 £126.00 £126.00 £0.00
146 12/08/2021 Russell 200 Club AC £50.00 £50.00 £0.00
147 12/08/2021 Forscutt 200 Club AC £40.00 £40.00 £0.00
148 12/10/2021 R Goodby 200 Club AC £40.00 £40.00 £0.00
**----- End of picture text -----**
Page 12 of 29
## West Pennard Village Hall Income 2021
**----- Start of picture text -----**
149 12/10/2021 Alan Forscutt C&W AC £24.00 £24.00 £0.00
150 12/10/2021 Mitch Garlington 061-2021 £72.00 £72.00 £0.00
151 12/12/2021 Jane Hobbs AC £24.00 £24.00 £0.00
152 12/12/2021 Holley 200 Club AC £30.00 £30.00 £0.00
153 12/13/2021 C&W,200 Club 101344 £204.40 £70.00 £94.40 £40.00 £0.00
154 12/13/2021 Card Sales AC £141.65 £56.55 £85.00 £0.00
155 12/14/2021 Card Sales AC £19.65 £19.65 £0.00
156 12/14/2021 U3a 060-2021 £60.00 £60.00 £0.00
157 12/14/2021 Amazon Smile AC £12.68 £12.58 £0.00
158 12/14/2021 Karen Wine AC £26.45 £26.45 £0.00
159 12/14/2021 H Perowne 200 Club AC £20.00 £20.00 £0.00
160 12/16/2021 Gardening Group Grant AC £715.00 £715.00 £0.00
161 12/29/2022 Worral - 200 Club AC £40.00 £40.00 £0.00
162 12/31/2022 Oakerbee - 200 Club AC £20.00 £20.00 £0.00
Total ### ### ### ### £1,498.24 £1,399.30 ### £0.00 £0.00 ### £40.00 ### £0.00
**----- End of picture text -----**
Page 13 of 29
West Pennard Village Hall Expenditure 2021
**----- Start of picture text -----**
Invoice No Cleaning Key Deposit
Date Payee Item Cheque No Ref Amount Admin Waste Electric & Oil Insurance Rates Repairs 200 Club Events Bar Stock Equipment Refund Transfer Outstanding
1 01/15/2021 EDF Electric DD £54.00 £54.00 £0.00
2 01/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
3 02/05/2021 RJM Window Cleaning Window Cleaning RJM001 AC £120.00 £120.00 £0.00
4 02/15/2021 EDF Electric DD £54.00 £54.00 £0.00
5 02/24/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
6 03/01/2021 Water2Business Water Rates DD £82.58 £82.58 £0.00
7 03/01/2021 SRP Electrical Wall Lights 79 AC £331.00 £331.00 £0.00
8 03/01/2021 SRP Electrical Remedial Work 80 AC £252.00 £252.00 £0.00
9 03/10/2021 H Barrow 200 Club AC £73.00 £73.00 £0.00
10 03/10/2021 TW Hare 200 Club AC £40.00 £40.00 £0.00
11 03/10/2021 P Carter 200 Club AC £30.00 £30.00 £0.00
12 03/15/2021 EDF Electric DD £54.00 £54.00 £0.00
13 03/24/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
14 04/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
15 04/15/2021 Murfdog Web Hosting 0412WPVH £100.00 £100.00 £0.00
16 04/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
17 04/22/2021 Direct 365 Waste Collection 1204718 AC £157.45 £157.45 £0.00
18 04/22/2021 Fireshield Fire Safety Check27405 AC £64.32 £64.32 £0.00
19 05/01/2021 Sue Brown Cleaning SB-005 AC £74.78 £74.78 £0.00
20 05/05/2021 Holly Smith Expenses EX-2021-001 AC £856.06 £77.82 £778.24 £0.00
21 05/05/2021 Bulb Electric DD £48.00 £48.00 £0.00
22 05/08/2021 Tincknell Fuels Oil 628576 AC £449.79 £449.79 £0.00
23 05/24/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
24 05/24/2021 S Holley 200 Club AC £73.00 £73.00 £0.00
25 05/24/2021 A Cowan 200 Club AC £40.00 £40.00 £0.00
26 05/25/2021 P Wright 200 Club AC £30.00 £30.00 £0.00
27 06/01/2021 Karen Russell Expenses EX-2021-002 AC £40.10 £2.85 £37.25 £0.00
28 06/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
29 06/07/2021 Karen Russell Expenses EX-2021-003 AC £48.29 £48.29 £0.00
30 06/08/2021 PPLPRS Ltd Music Licence SIN1709897 AC £132.00 £132.00 £0.00
31 06/13/2021 Sue Brown Cleaning SB-006 AC £120.00 £120.00 £0.00
32 06/13/2021 Karen Russell Expenses EX-2021-004 AC £75.54 £75.54 £0.00
33 06/23/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
34 06/30/2021 MDC License AC £190.00 £190.00 £0.00
35 06/30/2021 MDC License AC £23.00 £23.00 £0.00
36 07/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
37 07/01/2021 County Gazette Advert BOU2133920 AC £244.09 £244.09 £0.00
38 07/07/2021 Direct 365 Waste Collection 1243997 AC £100.45 £100.45 £0.00
39 07/12/2021 Iris Goodby Garden Maint EX-2021-007 AC £122.51 £78.60 £43.91 £0.00
40 07/15/2021 Holly Smith Expenses EX-2021-006 AC £192.44 £192.44 £0.00
41 07/19/2021 Holly Smith Expenses EX-2021-008 AC £366.78 £366.78 £0.00
42 07/21/2021 Smithys Hog Roast WP17/07/2021 AC £850.00 £850.00 £0.00
43 07/21/2021 Sue Brown Cleaning SB-007 AC £120.00 £120.00 £0.00
44 07/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
45 07/27/2021 T A Hare 200 Club AC £73.00 £73.00 £0.00
46 07/27/2021 A Forscutt 200 Club + locks AC £65.96 £40.00 £25.96 £0.00
47 07/29/2021 Moon's Cider Cider 187 AC £25.00 £25.00 £0.00
48 08/02/2021 Bulb Electric DD £48.00 £48.00 £0.00
49 08/02/2021 MDC Rates AC £37.10 £37.10 £0.00
50 08/02/2021 Aspire Environmental Asbestos 2344 AC £1,327.20 £1,327.20 £0.00
51 08/05/2021 Iris Goodby Expenses EX-2021-009 AC £261.21 £111.27 £149.94 £0.00
**----- End of picture text -----**
Page 14 of 29
West Pennard Village Hall Expenditure 2021
**----- Start of picture text -----**
52 08/05/2021 P.Boyle Expenses EX-2021-005 AC £324.17 £216.50 £107.67 £0.00
53 08/05/2021 Jane Hobbs Hall Agent JH-2021-001 AC £60.00 £60.00 £0.00
54 08/13/2021 The Woolly Shepherd Acoustic Survey 1940 AC £282.12 £282.12 £0.00
55 08/13/2021 Buzz Catering Glass/Dish Washe192924 AC £2,398.80 £2,398.80 £0.00
56 08/16/2021 Holly Smith Expenses EX-2021-010 AC £377.67 £30.00 £347.67 £0.00
57 08/24/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
58 08/24/2021 SRP Electrical Emergency 131 AC £299.00 £299.00 £0.00
59 08/24/2021 Easy Equipment Beer Fridge 263684 AC £775.78 £775.78 £0.00
60 08/26/2021 Sue Brown Cleaning SB-008 AC £160.68 £160.68 £0.00
61 09/01/2021 Water2Business Rates DD £71.02 £71.02 £0.00
62 09/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
63 09/08/2021 Holly Smith Expenses EX-2021-011 AC £1,392.99 £1,392.99 £0.00
64 09/08/2021 CCS Membership AC £100.00 £100.00 £0.00
65 09/10/2021 Kate Cameron Quiz Refund AC £10.00 £10.00 £0.00
66 09/10/2021 N Patten Quiz Refund AC £40.00 £40.00 £0.00
67 09/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
68 09/25/2021 Iris Goodby Expenses EX-2021-013 AC £54.49 £28.50 £25.99 £0.00
69 09/29/2021 Sue Brown Cleaning SB-009 AC £120.00 £120.00 £0.00
70 10/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
71 10/05/2021 Direct 365 Waste Collection 1289321 AC £100.45 £100.45 £0.00
72 10/15/2021 Wells Joinery Bar Deposit 1173 AC £7,347.00 £7,347.00 £0.00
73 10/20/2021 Holly Smith Expenses EX-2021-014 AC £421.73 £221.28 £200.45 £0.00
74 10/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
75 10/23/2021 Ray Goodby Expenses EX-2021-016 AC £255.59 £48.95 £206.64 £0.00
76 10/29/2021 Jane Hobbs Expenses EX-2021-015 AC £84.72 £84.72 £0.00
77 10/29/2021 Jane Hobbs Hall Agent JH-2021-002 AC £191.25 £191.25 £0.00
78 10/30/2021 Sue Brown Cleaning SB-010 AC £114.57 £114.57 £0.00
79 11/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
80 11/12/2021 RBL Poppy Appeal Wreath 001446 £17.00 £17.00 £0.00
81 11/12/2021 Patrick Boyle Expenses EX-2021-012 AC £336.30 £98.74 £80.00 £157.56 £0.00
82 11/24/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
83 11/25/2021 Wells Joinery Bar Balance 1185 £7,347.00 £7,347.00 £0.00
84 11/29/2021 Sue Brown Cleaning SB-011 AC £96.00 £96.00 £0.00
85 12/01/2021 Bulb Electric DD £48.00 £48.00 £0.00
86 12/03/2021 Jane Hobbs Expenses EX-2021-017 AC £710.99 £102.85 £606.14 £2.00 £0.00
87 12/08/2021 Allied Westminster Hall Insurance BS73424 £565.27 £565.27 £0.00
88 12/12/2021 Jane Hobbs Hall Agent JH-2021-003 AC £123.75 £123.75 £0.00
89 12/14/2021 Badminton Group Key Deposit AC £10.00 £10.00 £0.00
90 12/14/2021 Moons Cider Cider 218 AC £18.00 £18.00 £0.00
91 12/22/2021 Holly Smith Expenses EX-2021-020 AC £303.98 £286.00 £17.98 £0.00
92 12/22/2021 Vodafone Broadband DD £21.46 £21.46 £0.00
93 12/24/2021 Iris Goodby Expenses EX-2021-021 AC £117.08 £105.09 £11.99 £0.00
### £1,922.70 £1,284.38 £1,043.79 £565.27 £190.70 ### £715.00 £2,324.32 £1,188.02 £5,881.49 £10.00 £0.00 £0.00
**----- End of picture text -----**
Page 15 of 29
**----- Start of picture text -----**
No Date Who
001 Wednesday, April 14, 2021 Holly Smith
002 Sunday, May 16, 2021 Karen Russell
003 Tuesday, June 01, 2021 Karen Russell
004 Sunday, June 13, 2021 Karen Russell
005 Friday, June 18, 2021 Patrick Boyle
006 Tuesday, June 29, 2021 Holly Smith
007 Monday, July 12, 2021 Iris Goodby
008 Sunday, July 18, 2021 Holly Smith
009 Monday, August 02, 2021 Iris Goodby
010 Monday, August 16, 2021 Holly Smith
011 Thursday, August 26, 2021 Holly Smith
012 ###Patrick Boyle
013 ###Iris Goodby
014 Sunday, October 17, 2021 Holly Smith
015 Sunday, October 17, 2021 Jane Hobbs
016 Saturday, October 23, 2021 Ray Goodby
017 ###Jane Hobbs
018 ###Jane Hobbs
019 ###Karen Russell
020 ###Holly Smith
021 Friday, December 24, 2021 Iris Goodby
**----- End of picture text -----**
Paid £856.06 £40.10 £48.29 £75.54 £324.17 £192.44 £122.51 £366.78 £261.21 £377.67 £1,392.99 £336.30 £54.49 £421.73 £84.72 £255.59 £710.99 £303.98 £117.08 £6,342.64
West Pennard Village Hall - Sales Invoices 2019
**----- Start of picture text -----**
Inv No Date Who Amount
001 13/03/2021 Boogie Beat - April (Key Deposit) 34.00
002 17/03/2021 Andrew Reynolds 30.00
003 05/04/2021 Polly Hewitt-Cooper 10.00
004 20/04/2021 Flora Meyer 160.00
005 22/04/2021 Mendip Community Transport 168.00
006 07/05/2021 Holly Smith 24.00
007 07/06/2021 JH Yoga - May 30.00
008 07/06/2021 Boogie Beat - May 48.00
009 18/06/2021 Voneus Broadband 60.00
010 29/06/2021 James Manvill - Birthday Party 29/1/22 36.00
011 29/06/2021 Jade Mehmet - Birthday Party 48.00
012 02/07/2021 JH Yoga - December 2020 - June 2021 105.00
013 02/07/2021 RH - Keep Fit - June 48.00
014 02/08/2021 U3A - September + Key Deposit 85.00
015 05/08/2021 JH Yoga - July 60.00
016 05/08/2021 AR Yoga - July 90.00
017 05/08/2021 RH - Keep Fit - July 120.00
018 05/08/2021 Judo - July 24.00
019 12/08/2021 Anna Erben 24.00
020 18/08/2021 Kayla Harkins 24.00
021 21/08/2021 Kayla Harkins 24.00
022 26/08/2021 Jay Oakwood 96.00
023 08/09/2021 JH Yoga - August 48.00
024 08/09/2021 Judo - August 48.00
025 09/09/2021 CCS 24.00
026 15/09/2021 Bridie King - Birthday Party 60.00
027 19/09/2021 Amber Westmacott - Christening 84.00
028 22/09/2021 David Charles Memorial 55.00
029 04/10/2021 Children's Society 30.00
030 05/10/2021 JH - Yoga Sept 60.00
031 05/10/2021 AR Yoga - Sept 126.00
032 05/10/2021 SC Yoga - Sept 36.00
033 05/10/2021 RH Keep Fit - Sept 96.00
034 05/10/2021 Judo - Sept 84.00
035 05/10/2021 Ukulele Band - Sept, Oct, Nov, Dec 160.00
036 15/10/2021 Claire Clarke - Wake 60.00
037 19/10/2021 Kayley Trippick 36.00
038 01/11/2021 KO - Yoga November + Key Deposit 58.00
039 01/11/2021 Kayla Harkins 30.00
040 03/11/2021 Anouska Gould - Birthday Party 48.00
041 03/11/2021 Judo - Oct 108.00
042 03/11/2021 SC Yoga - Oct 36.00
043 03/11/2021 AR Yoga - Oct 108.00
044 03/11/2021 Badminton - Oct 40.00
045 03/11/2021 U3a - October 90.00
**----- End of picture text -----**
**----- Start of picture text -----**
046 03/11/2021 JH Yoga - Oct 48.00
047 03/11/2021 RH Keep Fit - Oct 120.00
048 03/11/2021 Gardening Club 20.00
049 06/11/2021 Sarah Manley 48.00
050 12/11/2021 James Bisgrove - Birthday Party 48.00
051 12/11/2021 Jane Lock - Birthday Party 0.00
052 29/11/2021 Zoe Buckland - Baby Shower 48.00
053 02/12/2021 Judo - November 126.00
054 02/12/2021 AR Yoga - November 162.00
055 02/12/2021 SC Yoga - November 48.00
056 02/12/2021 Badminton - November 60.00
057 02/12/2021 Dog Training - November 82.00
058 02/12/2021 JH Yoga - November 48.00
059 02/12/2021 Keep Fit - November 96.00
060 02/12/2021 U3a - November 60.00
061 08/12/2021 Mitch Garlington 72.00
062 13/12/2021 MDC - Polling Day 5th May 2022 150.00
Total 4,109.00
**----- End of picture text -----**
**----- Start of picture text -----**
Dog Garden
Paid Other Badminton Training Club Judo Umbrella WI SC Yoga
34.00
30.00 0.00
10.00 0.00
160.00 0.00
168.00 0.00
24.00 0.00
30.00
48.00
60.00 0.00
36.00 0.00
48.00 0.00
105.00
48.00
85.00
60.00
90.00
120.00
24.00 0.00
24.00 0.00
24.00 0.00
24.00 0.00
96.00 0.00
48.00
48.00 0.00
24.00 0.00
60.00 0.00
84.00 0.00
55.00 0.00
30.00 0.00
60.00
126.00
36.00 0.00
96.00
84.00 0.00
160.00
60.00 0.00
36.00 0.00
58.00
30.00 0.00
48.00 0.00
108.00 0.00
36.00 0.00
108.00 0.00
40.00 0.00
90.00
**----- End of picture text -----**
**----- Start of picture text -----**
48.00
120.00
20.00 0.00
48.00 0.00
48.00 0.00
0.00 0.00
24.00 24.00
126.00 0.00
162.00
48.00 0.00
60.00 0.00
82.00 0.00
48.00
96.00
60.00
72.00 0.00
0.00 150.00
3,935.00 174.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
**----- End of picture text -----**
**----- Start of picture text -----**
JH Yoga AR Yoga Keep Fit U3A Ukelele KO Yoga
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
**----- End of picture text -----**
**----- Start of picture text -----**
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00 0.00
**----- End of picture text -----**
**----- Start of picture text -----**
Date Slip No Cheque Name Reference Cheque Cash
200 Club £200.00
001108 Perowne 200 Club £20.00
001084 Dowden 200 Club £20.00
000128 Radnidge 200 Club £20.00
002246 Hare 200 Club £20.00
001632 Holley 200 Club £20.00
100080 Hodgson 200 Club £20.00
22/01/2021 101332 800026 Donkin 200 Club £20.00
003267 Sapsead 200 Club £10.00
100133 Dickinson 200 Club £10.00
100078 Lewis 200 Club £30.00
100615 Roberts 200 Club £30.00
103509 Black 200 Club £40.00
001191 Hobbs 200 Club £50.00
200242 Golledge 200 Club £100.00
200 Club £270.00
000027 Myer 200 Club £50.00
022160 Colman 200 Club £20.00
101333
100061 Holley 200 Club £30.00
002987 Wright 200 Club £50.00
001243 Hillyer 200 Club £40.00
A Reynolds 002-2021 £30.00
29/03/2021 101334 [000359]
Donation £30.00
21/05/2021 101335 Coffee Morning £174.50
Coffee Morning £100.60
18/06/2021 101336
Hog Roast £60.00
000377 Parish Council £500.00
**----- End of picture text -----**
**----- Start of picture text -----**
Hog Roast £15.00
21/07/2021 101337 Coffee Morning £17.00
Hog Roast £15.00
Hog Roast £160.00
001285 C Hine Donation £50.00
08/09/2021 101338 Ramblers Donation £15.50
Kathleen Holmes Donation (200 Club) £20.00
Harvest Supper £60.00
15/09/2021 101339
Coffee Morning £47.00
J House Harvest Supper £30.00
Ukulele Band Credit Note Cr001-2021 £20.00 £40.00
18/10/2021 101340 104303 Anne Spiers 029-2021 £30.00
Harvest Supper £472.00
Coffee Morning £61.50
05/11/2021 101341 Gardening Club 048-2021 £20.00
001714 Badminton 044-2021 £40.00
11/11/2021 101342
Ukulele Band Credit Note Cr001-2021 £10.00
01/12/2021 101343 Coffee Morning £54.50
101344 CANCELLED
001716 Badminton 056-2021 £60.00
100090 Hodgson 200 Club £20.00
000135 Radnidge 200 Club £20.00
13/12/2021 101345 Cheese & Wine Raffle £34.00
Cheese & Wine Donation £10.00
Cheese & Wine Bar Sales £3.40
Ukulele Band Credit Note Cr001-2021 £10.00
Coffee Morning Coffee & Books £47.00
**----- End of picture text -----**
£1,420.00
£1,927.00
Paid In
£610.00
£460.00
£60.00
£174.50
£160.60
£707.00
£85.50 £107.00 £653.50
£20.00
£50.00 £54.50
£204.40
£3,347.00
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** West Pennard Village Hall **On accounts for the year** 31[st] December 2021 **Charity no** 233127 **ended (if any) Set out on pages** 1 & 2
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 30[th] August 2022 **Signed: Name:** David Johnson FCMA CGMA MiP **Relevant professional** CIMA **qualification(s) or body (if any): Address:** Concord, Southtown Lane, West Pennard, Glastonbury, Somerset, BA6 8NS
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
There are no areas of concern to report following a review of the records provided, the procedures followed, the reviewed and report to the trustees.
2
**October 2018**
**IER**