THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2025
COMPANY REGISTRATION No: 00719534
CHARITY REGISTRATION No: 233004
Independent Examiners Ltd
Unit 2 The Broadbridge Business Centre
Delling Lane Bosham PO18 8NF
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
CONTENTS
Page 3 Legal & Administrative Information
Pages 4 to 5 Report of the Directors
Page 6 Independent Examiner's Report on the Accounts
Page 7 Statement of Financial Activities
Page 8 Balance Sheet
Pages 9 to 14 Notes to the Financial Statements
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
LEGAL AND ADMINISTRATIVE INFORMATION
CHARITY REGISTRATION NUMBER 233004 COMPANY REGISTRATION NUMBER 00719534 DATE OF INCORPORATION 28th March 1962 START OF FINANCIAL YEAR 1st April 2024 END OF FINANCIAL YEAR 31st March 2025 DIRECTORS AT 31ST MARCH 2025 Mrs M Brown (Chair) (EXECUTIVE COMMITTEE) Mr R J Brimble Mr B A Dymond Mrs L A Talbot Mr A Chitty Mrs N Amodio - Appointed on 10.09.2024 Mrs V Berry Mrs S Taylor GOVERNING DOCUMENT Memorandum and Articles of Association Incorporated 28th March 1962. OBJECTS To relieve aged, impotent and poor people of all classes, for the advancement of religion and education and for other charitable purposes beneficial to the community. REGISTERED ADDRESS 2 Beechwood Road Sanderstead South Croydon Surrey CR2 0AA BANKERS Barclays Bank plc 1 Churchill Place London E14 5HP INDEPENDENT EXAMINER Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
REPORT OF THE DIRECTORS
FOR THE YEAR ENDED 31ST MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Abbeyfield Sanderstead Society Limited is a registered charity (No. 233004) and a registered housing association (No. H0J69). It is a company limited by guarantee (No. 00719534) which does not have a share capital. Every member of the Society undertakes to contribute an amount not exceeding £1 to the assets of the Society in the event of winding up. The total number of such members at 31st March 2025 was 18 (2024: member number was 6).
The activities of the Society are overseen by the Executive Committee. Members of the Committee are elected at an Annual General Meeting and serve for a period of three years after which they must seek re-election if wishing to continue in office.
RECRUITMENT AND APPOINTMENT OF MEMBERS OF THE EXECUTIVE COMMITTEE
Traditional business and care skills are represented on the Executive Committee. In an effort to maintain this broad skill mix, potential members of the Executive Committee are requested to provide a list of their skills. In the event of particular skills being lost through retirements, individuals with those skills are approached to offer themselves for election to the Executive Committee. Potential Committee members are interviewed by the Executive Committee before being recommended for appointment at an Annual General Meeting.
New Members are given an information pack on the constitution and governance of the Society and are also taken on an induction tour of the home to meet the managers, staff and residents. New Members have an opportunity to meet with the Executive Officer and to attend the Executive Committee meetings.
RISK MANAGEMENT
The Executive Committee has conducted a review of the major risks to which the Society is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks that the Society faces. The systems of internal controls are reflected in that the Society has received the Abbeyfield Standard and has also been accredited by the Local Authority.
OBJECTS AND ACTIVITIES
To provide accommodation, care and companionship for lonely or frail elderly people in accordance with the aims and principles of The Abbeyfield Society Limited. This activity falls wholly within social housing activities as defined in the Housing and Regeneration Act 2008.
ACHIEVEMENTS AND PERFORMANCE
The Society has successfully fulfilled its objectives during the year. Further information detailing the achievements and performance of the Society can be found in the Chair's Report annexed hereto below.
FINANCIAL REVIEW
The Society incurred a deficit for the year of £30,996 (2024 - surplus of £28,276). The results for the year are set out in the Financial Statements attached. The deficit has arisen primarily due to the annual expenditure increasing by approaching £59,000. This was due mainly to a large and unexpected increase in repairs to the property (£16,558), an increase in salaries as we increased the hours for one member of staff and a new Relief House Manager started work (£24,283). Our energy costs inevitably rose by a considerable amount (£16,240). At the yearend unrestricted cash funds stood at £55,451. The charity aims to have 3 months reserves of expenditure.
PUBLIC BENEFIT REQUIREMENT
The Members of the Executive Committee have complied with the duty in Section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission concerning the public benefit requirement.
CHAIRPERSON'S REPORT
In many respects it has been a challenging year with unusually high maintenance costs and the increases in energy and Council Tax were other financial headwinds that we encountered during the year. However, we were successful in being awarded a grant of £1,500 by the Ros Harding Trust which helped to defray the cost of both kitchen and laundry door replacements.
Unfortunately, three residents left the house for different reasons, however, we received several enquiries for accommodation in January resulting in a new resident joining us at the beginning of February, a second resident will be joining us at the end of March and a third interested potential resident contacting us with a firm request to join us at the beginning of May 2025. On this upbeat note we look forward to a successful 2025.
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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
I report to the trustees on my examination of the accounts of The Abbeyfield Sanderstead Society Limited for the year ended 31st March 2025 set out on pages 7 to 14.
Responsibilities and basis of report
As the charity’s Trustees of The Abbeyfield Sanderstead Society Limited (and also its Directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of The Abbeyfield Sanderstead Society Limited are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of The Abbeyfield Sanderstead Society Limited as required by section 386 of the 2006 Act; or
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the accounts do not accord with the accounting records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Zita Derbak MAAT AATQB Independent Examiners Ltd Unit 2 The Broadbridge Business Centre Delling Lane Bosham PO18 8NF
Signed:
Date: 26.06.2025
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025
| Notes INCOME Donations and Legacies 2a, 12 Income from other Charity Activities 2b Income from Investments 2c TOTAL INCOME EXPENDITURE Expenditure on Charitable Activities 3a Expenditure on Raising Funds 3b TOTAL EXPENDITURE NET INCOME/(EXPENDITURE) Transfer between funds Fund Brought Forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2025 2024 £ £ £ £ 4,465 - 4,465 2,530 129,591 - 129,591 131,654 501 - 501 698 134,557 - 134,557 134,882 165,553 - 165,553 106,606 - - - - 165,553 - 165,553 106,606 (30,996) - (30,996) 28,276 - - - - 472,051 - 472,051 443,775 441,055 - 441,055 472,051 |
|---|---|
Movements on all reserves and all recognised gains and losses are shown above. All of the organisation's operations are classed as continuing.
The notes on pages 9 to 14 form part of these financial statements.
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(ACOIIPAIIY LIMfrE> BYSUAAAMTEE) 31-Mat-2S 31-m•24 Tot•1 Tdtsl TartyiblpAsxts 523,382 523.382 5Z3J82 523J82 S2S.353 525,353 1.191 55,451 1.191 55,451 3,78 80.179 Cath at BBnk ar# ID Hand 54641 83.967 Crndltar•: amunts faifirq dw oneir 3.909 2.269 52,733 52,733 $1.65 574115 574115 007,OSX Qdlkn: falUrwJ In Ilwi one year 135.000 135.W) 135.1)00 441.115 441.115 471.051 FUNDS OFTHE cH•xrrY 441.115 441.11S 472.051 Re%irictEd Fund5 TOYAL BJNDg 44LIIS xis 4?253 reww to small cc<npFth5. •The members ve reqL4r the aL4lf(i¢ for the year In 4Trstth in 8rcwthrKe Sttbpn 476: companks ithin Part IS QfttCpn•25 kt 26. $19rrtd C47 iryQwtr M BrowTh:.... Prirt Name. Mrs M Broww
THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
1. ACCOUNTING POLICIES
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
Basis of Preparation
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
The charity has opted to prepare its accounts using natural categories.
Changes to accounting estimates
No changes to accounting estimates have occurred in the reporting period.
Material prior period errors
No material prior year errors have been identified in the reporting period.
Income
Recognition of Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
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the Charity becomes entitled to the income;
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it is more likely than not that the trustees will receive the resources; and
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the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and Donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP).
Tax Reclaims on Donations and Gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Gifts in Kind
Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.
Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the Directors' annual report.
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025
1. ACCOUNTING POLICIES (Continued)
Expenditure and Liabilities
Liability Recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Governance and Support Costs
Support costs represent the cost of central functions, for example governance costs, payroll administration, information technology. Governance costs are those support costs which relate to public accountability of the charity and its compliance with regulation and good practice.
Deferred income
No material item of deferred income has been included in the accounts.
Creditors
The charity has creditors which are measured at settlement amounts less any trade discounts.
Legal status of the charity
The charity is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.
Social Housing Grant
The Society is in receipt of Social Housing Grants, formerly called Housing Association Grants (HAG). Where developments have been wholly or partially funded by such grants, the cost of these developments has been reduced by the value of the grant received. The value of the grant is disclosed as a separate item. These grants may be repayable in the event that the relevant property is sold by the Society, or if certain other relevant events take place, but can be rolled over into other purchase or development activities in certain circumstances.
Fixed Assets
These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expense
Depreciation is calculated at a rate to write off the cost of tangible fixed assets on a reducing balance over their estimated useful lives. The rates applied per annum are as follows:
Freehold Buildings
Fixture, Fittings & Equipment
1% reducing balance
25% reducing balance
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31ST MARCH 2025
| 2. INCOME Notes a) Donations and Legacies Gifts & Donations Grants received 12 b) Income from other Charitable Activities Fundraising Events Rent Receivable 5 c) Income from Investments Bank Interest 3. EXPENDITURE a) Expenditure on Charitable Activities Bank Charges Careline Cleaning Council Tax Depreciation Gardening Housekeeping Independent Examination Insurance Lighting & Heating Office Expenses Pensions Repairs & Redecoration Salaries & NI Contributions Subscriptions - The Abbeyfield Soc. Sundries Payroll Service Charges Telephone TV Licence & Rentals Gas Electricity Water Rates b) Expenditure on Raising Funds Advertising and publicity |
Unrestricted Restricted TOTAL TOTAL Funds Funds 2025 2024 £ £ £ £ 665 - 665 30 3,800 - 3,800 2,500 4,465 - 4,465 2,530 200 - 200 308 129,391 - 129,391 131,346 129,591 - 129,591 131,654 501 - 501 698 501 - 501 698 Unrestricted Restricted TOTAL TOTAL Funds Funds 2025 2024 £ £ £ £ - - - - 2,288 - 2,288 1,925 - - - 1,469 3,945 - 3,945 3,733 3,300 - 3,300 2,932 2,724 - 2,724 2,486 14,264 - 14,264 15,381 1,279 - 1,279 1,203 4,477 - 4,477 4,940 - - - 12,193 419 - 419 92 678 - 678 599 26,482 - 26,482 9,924 64,749 - 64,749 40,667 3,323 - 3,323 2,622 3,865 - 3,865 2,959 1,570 - 1,570 811 1,459 - 1,459 681 354 - 354 318 20,464 - 20,464 - 7,969 - 7,969 - 1,944 - 1,944 1,671 165,553 - 165,553 106,606 - - - - - - - - |
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED (A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31ST MARCH 2025
4. DETAILS OF CERTAIN TYPES OF EXPENDITURE
| 4. DETAILS OF CERTAIN TYPES OF EXPENDITURE Independent examiner’s fees Accountancy services |
2025 2024 £ £ 1,279 1,200 1,570 - 2,849 1,200 |
|---|---|
| 5. RENT RECEIVABLE Income receivable based on 100% occupancy Losses arising from vacancies |
Unrestricted Restricted Total Total Fund Fund 31-Mar-25 31-Mar-24 £ £ £ £ 183,120 - 183,120 179,916 (53,738) - (53,738) (48,570) 129,382 - 129,382 131,346 |
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| 6. TANGIBLE FIXED ASSETS Cost 01-Apr-24 Housing Association Grant (Note 1) Additions Cost at 31-Mar-25 Depreciation 01-Apr-24 Charge Depreciation at 31-Mar-25 Net Book Value 31-Mar-25 Net Book Value 31-Mar-24 7. DEBTORS AND PREPAYMENTS Prepayments 8. CASH AT BANK AND IN HAND Current Account Savings Account |
Unrestricted Fund £ 1,191 1,191 Unrestricted Fund £ 21,183 34,268 55,451 |
Freehold Fixtures, HAG Schemes Fittings & Title no: Total Equipment SY276359 2025 £ £ £ 28,248 711,201 739,449 - (143,691) (143,691) 1,329 - 1,329 29,577 567,510 597,087 25,974 44,431 70,405 569 2,731 3,300 26,543 47,162 73,705 3,034 520,348 523,382 2,274 523,079 525,353 Restricted Total Total Fund 31-Mar-25 31-Mar-24 £ £ £ - 1,191 3,788 - 1,191 3,788 Restricted Total Total Fund 31-Mar-25 31-Mar-24 £ £ £ - 21,183 46,412 - 34,268 33,767 - 55,451 80,179 Unrestricted |
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 31ST MARCH 2025
| Accruals Independent Examiners Fees Pension costs Tax & NI costs Mortgage Loan 9. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE WITHIN ONE YEAR 10. CREDITORS AND ACCRUALS: AMOUNTS FALLING DUE IN MORE THAN ONE YEAR |
Unrestricted Restricted Total Total Fund Fund 31-Mar-25 31-Mar-24 £ £ £ £ 1,873 - 1,873 874 1,260 - 1,260 1,200 146 - 146 195 690 - 690 - 3,969 - 3,969 2,269 Unrestricted Restricted Total Total Fund Fund 31-Mar-25 31-Mar-24 £ £ £ £ 135,000 - 135,000 135,000 135,000 - 135,000 135,000 |
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The interest free mortgage loan from the Croydon Charitable Foundation is secured on the freehold property and is repayable in February 2029.
| 11. STAFF COSTS AND NUMBERS Gross Wages and Salaries Employer's National Insurance Costs (after allowance) Employer's Pension Contributions Employees who were engaged in each of the following activities: Activities in furtherance of organisation's objects Management and administration Total |
2025 £ 64,749 - 678 65,427 2025 TOTAL 4 1 5 |
2024 £ 40,667 - 477 41,144 2024 TOTAL 3 1 4 |
|---|---|---|
No employees received emoluments in excess of £60,000 (2023/24: None). Staff are paid through the PAYE system.
There was £24,154 paid to senior management as key personnel for the services in 2024/25. (2023/24: Nil) No trustees received any remuneration for their services. (2023/24: Nil)
The charity pays employer contributions into a government backed NEST pension scheme on behalf of two employees. In 2024/25 these contributions totalled £678 (2023/24: £477).
The charity paid employer contributions into a stakeholder private pension on behalf of one employee, in 2023/24 these contributions totalled £602 (2024/25: Nil).
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THE ABBEYFIELD SANDERSTEAD SOCIETY LIMITED
(A COMPANY LIMITED BY GUARANTEE)
NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025
12. RESTRICTED FUNDS
The charity held no restricted funds in 2024/25.
| Security System Fund | Fund Bal Income Expenditure Transfer Fund Bal at 01.04.23 at 31.03.23 £ £ £ £ £ - 2,000 - (2,000) - - 2,000 - (2,000) - |
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In the FY 2023/24 the cost of the security system (£1,755) was capitalised and the remaining balance of £245 was transferred to the unrestricted fund. The amount above therefore shows the transfer of £2,000 to unrestricted fund.
13. HOUSING STOCK
| Social housing accommodation, number of bed spaces Units in Management Units under Development |
2025 TOTAL 9 - 9 |
2024 TOTAL 9 - 9 |
|---|---|---|
14. DIRECTORS AND OTHER RELATED PARTIES
Apart from reimbursement of purchases and payments made on behalf of the charity totalling £22 (2024: £6,070), no other payments were made to Directors or any persons connected with them during this financial period. No material transaction took place between the organisation and a Director or any person connected with them.
15. RISK ASSESSMENT
See Report of the Directors on pages 4 to 5.
16. RESERVES POLICY
The Directors have considered the level of reserves they wish to retain, appropriate to the charity's needs. This is based on the charity's size and the level of financial commitments held. The Directors aim to ensure the charity will be able to continue to fulfil its charitable objectives even if there is a temporary shortfall in income or unexpected expenditure. The Directors will endeavour not to set aside funds unnecessarily.
17. PUBLIC BENEFIT
See Report of the Directors on pages 4 to 5.
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