BEACON HILL SPORTS ASSOCIATION
Trustees’ report 2021/22
Welcome everybody to this AGM of the association. For those new to the Charitable Trust I would just like to remind you of our governing instrument. Our purpose is to provide and maintain a village hall and sports and recreational facilities for the residents of the four parishes of Wickham Bishops, Great Totham, Great and Little Braxted. We were founded on 10[th] January 1928, over 94 years ago.
There have been some changes to the Board of Trustees since the 2021 AGM.
Resignations and appointments : In the summer, John Dixon representing the Wine Circle handed over to Simon Morrison after he moved away from the district. We thank John for his time with us and welcome Simon.
After an advertising campaign at the beginning of the year, project led by our Secretary, Nicole Carter, we were fortunate to attract two new Trustees, Graham Jacob who brings additional finance skills and Stewart Wallace who brings strategic insight to the Board. We welcome them both.
Management of the Charity
Of the four possible Committees, there have been three fully operational committees during the year, Property and Facilities Management, Finance and Investments and the Fund Raising Committee. I would like to thank David Croom, who chairs the Property and Facilities Management Committee, and who, alongside the rest of his committee members, ensure the properties are well maintained.
As regards the Finance Committee, I would like to thank Ian Wiley for continuing to liaise with our investment portfolio managers and for project leading a new initiative to update the BHSA website and provide an online booking system. We look forward to the outcome of this modernisation project.
Roger Lyons, has provided management, voluntarily, of our existing website for many years and we are very appreciative of his services.
I continue to chair the Finance Committee.
With the pandemic virtually behind us, it was considered a good time to resurrect the Fund Raising Committee with the sole purpose of presenting a concert in the Queen’s Platinum Jubilee year. Reg Banham, the Football Club Trustee, led this project and liaised closely with the Essex Concert Band to ensure the best style of music for the occasion. Nicole Carter was very busy ensuring the event was on social media and Ken Matten, the Drama Club Trustee, produced some very eye catching posters and flyers. Our thanks go to all the Trustees who assisted in getting the advertising out there and who supported the event on the night.
I would also like to thank Margaret Macgregor, who as the Booking Clerk and Cashier, fulfils a very important and demanding role for the BHSA. Thanks also to Ken Matten who assists Margaret by preparing the booking schedules each year and by producing a reconciled account when fund raising events are held.
Last but not least, I give thanks to Robert Brown who provides his services as an electrician voluntarily.
All the Trustees are volunteers and I would like to reiterate my thanks to all for their time and support.
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In addition to all those mentioned above, we would all like to thank Andrew Goodwin, director of Meadow Brook Services Ltd and his colleagues for the monitoring and maintenance of the Hall, and also John Bewley who provides janitorial services for the Hall.
Fund raising
In addition to the Summer Concert, which raised £1,049 after all costs, the Wickham Bishops Jazz Club contributed another £1,584 after hall hire costs this year. Our thanks go to Peter Hughes who arranges these nights.
Financial performance
The accounts for the year ended 30 September 2022 show a £1.8k deficit for the year, however, as were no further COVID related grants received in the year, the charity almost broke even.
Hall bookings picked up considerably in the last six months and there was greater hall usage by other clubs, the block grant income reflecting this.
The Charity received £1,111 of bank interest in the year and £972 of income on the investment portfolio with Evelyn Partners, formerly Tilney. The investment fund managers did not collect their management fees for the initial period up to 30 September 2021, so the charge this year for such costs was £1,300 greater than the normal annual charge of £3,600. This, coupled with the fall in the market, contributed to a negative realised return on investments of £6,092 in total. It is important to remember that an investment portfolio is for the long term and troughs and peaks will inevitably be incurred. The portfolio is monitored on a regular basis.
Independent Examiner
I would also like to thank Bambi Harrison for being our Independent Examiner of the accounts again this year.
Up-coming events
The next Jazz event, Wickham Bishops New Orleans All Stars, is being held in the Hall on 10 December, and the Drama Club are holding a two-act musical of The Gingerbread Man on 6 and 7 January in the Hall.
Elizabeth J Coeshall Chairman November 2022
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Beacon Hill Sports Association Receipts and Payments for year ended 30th September 2022
| Brought forward as at 1st October 2021 HSBC C/A Bank of Cyprus Close Bros Secure Trust United Trust Bank Cambridge & Counties Bank Tilney portfolio - cost Income Block grants hall Hall major contracts Block grants football and tennis Hall lettings Field bookings Utility receipts Music licences Fund raising Government grants - COVID-19 Miscellaneous see page 3 Investment income Fixed term and other investments Income Management fees Net losses on sales Total income Total expenditure see page 2 Excess of expenditure over income Carried forward at 30 September 2022 Represented by: Cash HSBC C/A Bank of Cyprus Tilney portfolio - cost United Trust Bank |
£ 14,992.75 11,967.88 593.00 22,145.48 0.00 14,628.49 185.00 3,853.37 0.00 879.86 69,245.83 2,083.53 (4,958.72) (3,216.66) (6,091.85) 63,153.98 64,991.68 2022 |
£ 87,421.98 30,000.00 0.00 0.00 61,367.91 0.00 213,950.64 392,740.53 (1,837.70) 390,902.83 47,235.57 0.00 281,747.04 61,920.22 390,902.83 |
£ £ 82,720.57 30,000.00 73,000.00 73,000.00 58,981.11 83,000.00 400,701.68 404.50 5,778.93 3,600.00 6,202.95 55.00 5,948.29 30.00 981.71 42,076.82 1,625.08 66,703.28 4,672.34 0.00 (2,270.77) 2,401.57 69,104.85 77,066.00 (7,961.15) 392,740.53 87,421.98 30,000.00 213,950.64 61,367.91 392,740.53 2021 |
£ £ 82,720.57 30,000.00 73,000.00 73,000.00 58,981.11 83,000.00 400,701.68 404.50 5,778.93 3,600.00 6,202.95 55.00 5,948.29 30.00 981.71 42,076.82 1,625.08 66,703.28 4,672.34 0.00 (2,270.77) 2,401.57 69,104.85 77,066.00 (7,961.15) 392,740.53 87,421.98 30,000.00 213,950.64 61,367.91 392,740.53 2021 |
£ £ 82,720.57 30,000.00 73,000.00 73,000.00 58,981.11 83,000.00 400,701.68 404.50 5,778.93 3,600.00 6,202.95 55.00 5,948.29 30.00 981.71 42,076.82 1,625.08 66,703.28 4,672.34 0.00 (2,270.77) 2,401.57 69,104.85 77,066.00 (7,961.15) 392,740.53 87,421.98 30,000.00 213,950.64 61,367.91 392,740.53 2021 |
|---|---|---|---|---|---|
| (7,961.15) 392,740.53 |
(7,961.15) | ||||
| 87,421.98 30,000.00 213,950.64 61,367.91 392,740.53 |
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Beacon Hill Sports Association Receipts and Payments for year ended 30th September 2022
| Payments Sports Field Electricity Water Insurance Proportion of hall contract re field Cleaning pavilion Ground maintenance Repairs and maintenance Capital expenditure Development of football pavilion Hall Hall refunds Electricity Gas Water Insurance Janitorial supplies Cleaning services Garden maintenance Fees and subscriptions Printing, Postage and stationery Telephone Service contract Misc expenses see page 3 Repairs and maintenance of hall Total payments |
2022 £ 5,714.82 1,045.42 753.14 3,333.31 2,479.68 1,890.00 333.78 0.00 15,550.15 340.40 7,163.54 3,128.42 1,007.68 3,430.99 302.04 5,775.48 1,654.21 337.26 43.36 1,869.86 9,166.61 168.07 15,053.61 49,441.53 64,991.68 |
2021 £ 3,111.06 553.51 703.15 4,321.21 2,113.02 7,280.00 1,117.15 8,090.66 27,289.76 |
|---|---|---|
| 330.00 3,910.86 2,768.92 892.23 3,148.72 181.53 3,883.77 1,958.28 812.88 38.05 1,368.67 8,178.71 1,062.80 21,240.82 49,776.24 |
||
| 77,066.00 |
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Beacon Hill Sports Association Receipts and Payments for year ended 30th September 2022
| Miscellaneous income Oct Compensation from Secure Trust Bank Car parking Nov Car parking Dec Sale of keys Jan Car parking Feb Compensation from HSBC BHRFC - repaid overpaid grant for development BHRFC - replacement cheque HSBC bank charges refunded Car parking Mar Car parking Apr Car parking May Car parking Jun Car parking Jul Car parking Aug Car parking Sep Car parking Coffee m/c income Surplus funds upon dissolution of Luncheon Club Miscellaneous expenses Nov Charity donation Dec Refreshments for AGM HSBC - bank charges Feb Gifts to non-Trustee volunteers Mar Supplier error on invoice Jun Legals re Mast additions - aborted LEI registration fee re Investment Manager Sep Underpaid cleaning bill Bank error |
2022 2021 £ £ 100.00 72.00 10.00 207.19 62.00 50.00 90.66 0.00 3.20 130.00 60.00 40.00 112.00 30.00 75.00 50.00 60.00 20.00 85.00 30.00 6.25 1,211.64 879.86 1,625.08 75.00 75.00 50.34 3.20 39.52 33.30 0.01 1,062.00 84.00 -191.54 0.04 168.07 1,062.80 |
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.............................................. ............................................ Elizabeth J Coeshall Graham Finch Chairman Vice Chairman
28 November 2022
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Independent examiner's report to the trnstees of the Beacon Hill Sports Association I report on the accounts of the Trust for the y¢ar ¢nded 30 September 2022, which are set out on pages I to 3. Respective responslbllltfies of trnstees and eiamiDer The charity's tnLStees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is neede(L It is my r¢sponsibility to: examine the accounts under section 145 of the 2011 Act. to follow the procedurcs laid down in the general Directions given by the Charity Commission under section 145(5)(b) of thc 2011 Act. and to state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried out in accordance with the general Direction8 given by the Charity Commission. An examination includes a review of the accounting rccords kept by the charity and a comparison of th¢ accounts presented with those records. It also includes considcration of any unusual items or disclosures in the accounts, and secking explanations from you as trustccs concerning any such matters. Thc procedures undertaken do not provide all the cvidcncc that would be rcquired in an audit and consequently no opinion is given as to whcthcr the accounts present a 'trne and fair view, and the report is limited to those matters sct out in th¢ ststcmcnt bclow. Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to b¢lieve that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act. to prepare accounts which accord with the accounting records and comply with the accounting r¢quircmcnts of the 2011 Act have not been met. or (2) to which, in my opinion. attcntion should be drawn in order to enable a proper understanding of the accounts to be reache(L Bambi Harrison FCCA, ATT Suite 6, Peverel House, Maldon Rorf Hatfield Peverel, CM3 3JF a& November 2022