2025-06-30-accounts - The Village Hall (Shapwick)

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REPORT – SHAPWICK VILLAGE HALL (232833) - Tuesday 21[st] October 2025

Introduction . Last year was characterised by an ambitious project that led to creation of a first-class kitchen, a necessary replacement for the previous facility that was far too small and ill-equipped. The new facility has been a great success. Preparation for events and tidying up afterwards has become much more efficient, safe and enjoyable. The project also became an opportunity to create what are now unisex lavatories, an improved accessible toilet, better entrance facilities and a village hall fire alarm. The project has been an overwhelming success.

Maintenance Work. Following on from the Kitchen project tight budgetary control has enabled other significant work to proceed. The wooden floor of the village hall has been sanded, waxed and polished for the first time in very many years. The improvement to the overall look and atmosphere of the hall is striking. Subsequently the barn roof that covers the entrance hall area and kitchen has been taken in hand. New trusses, batons, corrugated iron at both gable ends plus replacement tiles and wood-worm treatment are amongst the diligent work conducted by a local builder. Meanwhile the work of Jon Johnson, a villager who has supported the trustees in a variety of building works over the past 18 months deserves particular thanks.

Administration. The Trust continues to place a high priority on two important aspects of administration. First is the registration of the site with the land registry. After much persistent investigation Mrs Mary Rayment, a trustee, has managed to find the original title deed for the hall which together with a further essential document had been lodged with the London Solicitors to the Vestey family. The path to land registration is now becoming clear. Second, trustees are now engaging with villagers and stakeholders with a view to creating a Charitable Incorporated Organisation at the earliest opportunity. Again, Mary Rayment has been taking a leading role in this work and we are most grateful.

Operations . Following the kitchen and maintenance projects the village hall has been able to return to normal hire arrangements and events often inspired and led by the committee itself. Exceptions to the rule include Shapwick Jam and the Bunny Hop. Both activities are excellent examples of how a village hall can complement the desired activities of others and to the benefit of all. Regular hirings are probably less than hoped, especially at a time of very high energy prices, but this does result in a higher degree in flexibility of bookings. Meanwhile the energy, initiative and imagination that individual committee members provide in the running of an extremely varied village hall programme of events is fantastic. Indeed much of this work leads to strong support from the village and beyond to a whole variety of events. Concurrently the overall raising of funds raised has enabled ambitious works and the maintenance of a sound budget.

Trustees and Volunteers. Shapwick and its Village Hall remain most grateful to Nerina Scott and Bridget Dawes who have continued to plan, inspire and deliver so much. Having Mary Rayment as a trustee has been a tremendous ‘gain’ and all are hugely grateful for our dedicated volunteers such as Stuart Dennes, Ian Hale and Sue Sellick as well as the support of the Parish Council and WI.

SHAPWICK VILLAGE HALL

INCOME AND EXPENDITURE FOR THE YEAR ENDED 30TH JUNE 2025

INCOME Regular Hall Hire Occasional Hall Hire Donatons Fundraising Grants 100 Club Interest received less Grants = operatng income EXPENDITURE Electricity Water Rates Insurance Licenses Cleaning Wages Cleaning Materials Fundraising Printng Postage & Statonery Equipment Repairs & Renewals Ongoing Floor Refurbishment Kitchen project Hire of Pavilion Subscripton - Community Council 100 Club less Refurbishment = operatng expenses Operating surplus for the year Overall (deficit)/surplus for the Year		2024/25 £ 3,370 1,121 4,532 3,718 31,902 912 226 45,781 *13,879* 3,890 371 938 70 0 75 1,304 22 86 641 3,948 77,990 240 110 297 89,982 *11,752* 2,127 (44,201)		2023/24 £ 6,325 1,693 1,523 2,041 18,700 674 0 30,956 12,256 736 321 905 70 95 45 0 6 0 175 0 6,077 0 110 239 8,778 2,701 9,555 22,178	2023/24 £ 6,325 1,693 1,523 2,041 18,700 674 0 30,956 12,256 736 321 905 70 95 45 0 6 0 175 0 6,077 0 110 239 8,778 2,701 9,555 22,178

					8,778
					2,701
					9,555

					22,178

SHAPWICK VILLAGE HALL SUMMARY OF FINANCES As at 30 June 2025 2025 2024 £ £

Bank - current Bank - reserve Cash in hand Liquid funds Debtors Assets less: 100 club prize fund Total funds	19,901 11,731 31,632 178 31,810 513 32,323 (202) 32,121	4,490 71,504
		75,994 208
		76,202 322
		76,524 (202)
		76,322

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees

Charity Name The Village Hall (Shapwick)

On accounts for the year ended Set out on pages

30 June 2025 1 and 2

Charity no 232833 (if any)

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/06/2025.

Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:

Name:

Relevant professional qualification(s) or body

SEWilliams Date: 11/11/2025 Sue Williams ACA - ICAEW

Oct 2018

IER

(if any):

Address:

9 Orchard Way, Shapwick, Somerset TA7 9NU

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and

guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER