## **Trustees Report – Shapwick Village Hall (Charity Number 232833) – 30 June 2024** 

**Introduction** . At the time of the report Shapwick Village Hall was temporarily closed due to a major project that is leading to the refurbishment of its kitchen, entrance hall and lavatories. The project work finished by the end of August 2024. The Village Hall re-opened a few weeks later once all aspects of the project were complete. The project met its timeline and work has been completed to a high standard.. 

**Background** . Over the past 12-18 months the project has resulted in much work and extra commitment for trustees and committee members. As a result other previously identified work such as registering the site with the land registry and considering a move to become an incorporated charity is being delayed until 2025. 

**Operations** . Prior to the start of the project village hall hire enjoyed a very strong period resulting in significant increases in income. Similarly the Village Hall’s committee has worked hard to maintain village activities and especially those generating income; ‘full English’ breakfasts are proving very successful. Recently the committee went to much trouble and care to ensure that certain hirers would not be disadvantaged during the period of temporary closure. Meanwhile the expansion of the Village Hall committee and volunteers, over and above the work of its trustees, led to the ‘kitchen’ project getting off to a flying start. Jon Johnson and Stuart Dennes deserve particular thanks for their hard and conscientious work as well as subsequent liaison and advice in support of the contractor. 

**Objectives** . In line with our charitable objectives there is no doubt that the provision of the village hall will be maintained and made available to the residents of Shapwick. Since the early 1990s this is the third major village hall project; each one has resulted in improved conditions for all users. The work is hugely appreciated by many and it is hoped the upward trend in village hall hire, and its overall utility, will be sustained. 

**Incorporated Charity.** Although the charity’s work towards creating an incorporated charity is temporarily on hold we remain optimistic this is the correct direction of travel. Assuming that course of action is adopted two further individuals have been identified as prospective trustees. In the meantime we are maintaining our link with the Community Council for Somerset who stand ready to offer advice. 

**Trustees** . Bridget Dawes and Nerina Scott, as trustees, deserve particular mention and thanks.  Bridget Dawes has continued to take the lead in raising grant funding for the ongoing project. Meanwhile Nerina Scott has managed much of the burden in running the hall. The leadership, management skills and dedication of them both are inspirational and remain of tremendous benefit to the village as a whole. 

M MOTUM Chair of Trustees Shapwick Village Hall 



## **SHAPWICK VILLAGE HALL – Registered Charity 232833** 

## **INCOME AND EXPENDITURE FOR THE YEAR ENDED 30[th] JUNE 2024** 

## **CURRENT ACCOUNT** 

|**CURRENT ACCOUNT**|||
|---|---|---|
|**INCOME**|**2023/2024 - £**|**2022/2023 - £**|
|Regular hall hire|5,905|1,365|
|Occasional hall hire|2,447|877|
|Donatons|1,399|1,682|
|Fundraising|1,837|2,365|
|Grants|18,700|27,160|
|100 Club|804|696|
|Services refund|0|0|
|Totals|31,092|34,145|
|Income lessgrants|12,392|6,985|
||||
|**EXPENDITURE**|**2023/2024 - £**|**2022/2023 - £**|
|Electricity|736|2,072|
|Water rates|321|293|
|Insurance|905|818|
|Licenses|70|70|
|Cleaningwages|95|105|
|Cleaningmaterials|45|72|
|Fundraising|300|13|
|Printng, postage & statonery|6|14|
|Gifs of thanks|0|0|
|Equipment|0|0|
|Repairs & renewals|175|111|
|Refurbishment|6,077|0|
|Subs &publicatons|110|40|
|Sundries|0|0|
|100 Club|239|94|
|Totals|9,079|3,702|
|**Surplus for the year**<br> £22,013<br>£30,443<br>**Reserve Account holding the grants**<br> £18,700<br>£27,160<br>**Actual operatng surplus for the year**<br> £3,313<br>£3,283|||





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