## **CHAIR’S REPORT – SHAPWICK VILLAGE HALL AGM - 20[th] NOVEMBER 2023** 

Following the period of post pandemic consolidation, as reported last year, 2023 has been a more positive and active period. Important external influences have included the purchase of the Village Green, from the Vestey Estate, by the Parish Council and the establishment of a community group that acts as something akin to a subcommittee to the Parish Council. Such influences are helping to re-build interest within the village and led to the founding of a new and successful Shapwick History Group that meets at the Village Hall. The concept of the Roving Supper has also restarted after a break of about seven years or so. Such steps are signs of consigning our post pandemic blues to the past. 

Activity levels and modest levels of income appear to be increasing and this is essential as all takes place within a national background of high inflation, significant rises to the cost of living and high energy prices. Concurrently a major significant response spearheaded by Bridget has been to launch a fund-raising campaign. The objective is to extend the hall’s kitchen therefore enabling greater support to existing and future village hall activities. Linked to this is a requirement to renew the floor plan to the ablutions area while seizing an opportunity to update the front of house and bring it in line with the earlier refurbishment of the hall itself. 

Progress with fund-raising and architectural plans are such that project management meetings are now required. This work needs to go on and be unhindered by the normal work of the Village Hall Committee. The development of a new kitchen, lavatories and welcome area will be a significant addition to the Village Hall’s offer and will encourage bookings as well as its overall utility. An important step in delivering funds is proving the ownership of the hall, to our funders, by the registered charity (The Village Hall (Shapwick), 232833). The application to the Land Registry is a priority. In addition, because of income received by the charity in year, income has risen above the Charity Commission’s £25k threshold means that our annual accounts will need verification by authorised accountants. Subsequently, and as a part of our annual report that is due to be with the Charity Commission in early Spring, their report should be an integral part of our own when submitted. 

The success in purchasing the Village Green is now leading to questions about its management and oversight. Significant issues include: common boundaries; use of the car park and its dedicated use by the hirer; avoiding clashes of interest; coordinating bookings; and, use of facilities. With respect to boundaries the Parish Council are registering their new asset with the Land Registry. This should make registration of the Village Hall more straightforward. 

It has been a particularly busy year for Bridget. All committee members will wish to thank her for the initiative and hard work that has led us to our current position with funders, plans and administration. Other committee members and volunteers continue to contribute in terrific ways. Our role is to provide and maintain the village hall for the use of Parish inhabitants, as well as the neighbourhood, with the object of improving the conditions of life for those within that community. The Village Hall continues to play a significant role in village life. The silent majority are extremely grateful for all that continues to be done and will be done to enhance that position. 



## **SHAPWICK VILLAGE HALL** 

## **INCOME AND EXPENDITURE FOR THE YEAR ENDED 30[th] JUNE 2023** 

## **CURRENT ACCOUNT** 

|**CURRENT ACCOUNT**|||
|---|---|---|
|**INCOME**|**2022/2023 - £**|**2021/2022 - £**|
|Regular hall hire|1,365|612|
|Occasional hall hire|877|562|
|Donatons|1,682|1957|
|Fundraising|2,365|442|
|Grants|27,160|0|
|100 Club|696|0|
|Services refund|0|72|
|Totals|34,145|3,645|
|Income lessgrants|6,985||
||||
|**EXPENDITURE**|**2022/2023 - £**|**2021/2022 - £**|
|Electricity|2,072|1,319|
|Water rates|293|297|
|Insurance|818|772|
|Licenses|70|70|
|Cleaningwages|105|43|
|Cleaningmaterials|72|0|
|Fundraising|13|0|
|Printng, postage & statonery|14|11|
|Gifs of thanks|0|0|
|Equipment|0|0|
|Repairs & renewals|111|392|
|Refurbishment|0|0|
|Subs &publicatons|40|40|
|Sundries|0|0|
|100 Club|94|0|
|Totals|3,702|2,944|



|**Surplus for the year**|£30,442|£701|
|---|---|---|
|**Reserve Account holding the grants**|£27,160||
|**Actual operatng surplus for the year**|£3,263||





CHARITY COMMISSION
FOR ENGLAND ANO WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Roportto tho trustees
The Willage Hall (ShapwKk)
On accounts for the year
ended
30 June 2023
Charlty no
(If any)
232833
S•t out on p•9
I report to the trustees on my examination of the a￿)Unts of the above
charrty (Ihe Trusf) for the year ended 30K)612023.
Responsibilitios and
basls of report
As the thanvs trustees, you are responsible for the preparation of the
aco)unts in accordance ￿th the reqUire￿￿nIS of the Chariiies Act 2011
(Ihe A(f).
I report in respect of my examination of the Trust's acyx)unts txrried out
under section 145 of the 2011 Acl and in carying out my examination. I
have follo￿*d all the applutAe Direth'ons given by the Charyty Commission
under sedion 145{5)(b> of the Acl.
Independent I have completed my examination. I confim that no material matters have
examiner's statement c£xne to my attention in connedK>n with the examination which gives me
cause to believe that in, any material respect..
the ar£ounting records were not kept in a￿rda￿e with section 130
of the Chanties Act; or
the accounts dKI not accord *ith the accounting records", or
the accounts d￿￿ not comply wtth the applicabk requiremerts
conceming the form arKI ￿ntent of acca)unts set out in the Charities
<A￿OUntS and Repy)rts) Regulations 2008 other than any requirement
that the ac£ounts gNe a Irue and fairf view which is not a matter
consbdered as part of an independent examination.
I have no confxms and have come xross no other matters in connection
with the examinatK>n to ￿thIch attention shoukl be drawn in this report in
order to en&Wa proper understanding of Ihe aco)unts to be reached.
Slgned:
19 August 2024
Sue Williams
Rolevant professlonal
qualfficatlonls) or body
Ilf any):
ACA ICAEW
Address:
9 Orchard Way. Slkiwmck TA7 9NU
IER
Oct 2018

Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of concem
(see CC32, Indep￿dent examInatM￿ of charity accounts.. directions and
guidano for examiners).
Glve hero brfef detalls of
any items that th•
examiner wishes to
disclose.
IER
Oct 2018