## MILTON BRYAN CHARITY ## **CLERK TO TRUSTEES** R. KNOX ## **Annual Report 2020** The first grant of land to the Charity Estate in the Ancient Parish of Milton Bryan was in 1424 by a Mr Thomas Stanford of Westminster and a Mr and Mrs William Lucy of Flytwick and comprised their tenements, meadows, woods, etc in the town and fields of Milton Bryan. Subsequent grants were made by a variety of people which were consolidated and made permanent by Henry VIII in a Deed dated July 1533 to the use of the inhabitants of the towne of Milton and their successors forever. Some years later in 1556, more land was added and a new Deed executed which further clarified the Objects of the Charity to the use of the inhabitants of the towne of Milton and their successors forever, the profits thereof from time to time arising to be converted to whatever use whatsoever at the proper time shall be necessary for the inhabitants and their successors inhabitants of the town aforesaid. The objects of the Charity are the same today. The Charity possesses a small farm and 10 cottages in the village - some of them have been occupied by the same families for generations - for example the Creamer family appear in the rent accounts of 1800, and a Creamer is still living in one of the houses. The Trustees letting policy is that the properties are first offered to the children or relatives of past or present inhabitants, or people who have some connection with the village - the properties are all let on viable markets rents. For the past 25 years all the profits, apart from Christmas boxes to the Pensioners in the village, have been ploughed back into modernising the properties. The Trustees foresee that significant expenditure will be required over the coming years to upgrade unmodernised properties and have this year created a reserve account for such use. If finances permit we propose to continue to build such reserve at the rate of £4,000 per month. Over and above this any free funds are available to relieve generally or individually persons resident in the village of Milton Bryan and the Trustees have, during 2020, made such grants where it was decided that circumstances dictated that such grants were appropriate. In addition in response to the Covid pandemic the Charity distributed 29 substantial food boxes during April and May 2020 to vulnerable households in Milton Bryan. The Trustees consider that the Charity can meet this need, and that it is within the Objects. We have continued to follow the above policy during 2021 in accordance with our objectives. ‘LYNDHURST’, WATLING STREET, HOCKLIFFE, LEIGHTON BUZZARD, BEDFORDSHIRE, LU7 9LJ. TEL: (01525) 211007 REGISTERED CHARITY Nuf*IBER: 232832 RF.PORT OF THE TRUSTEES AND FINANCIAL STATEMLIYI'S FOR THE YEAR ENDF.D 31 DECEMBER 2020 FOR MILTON BRY A,N CHARITY Graham Hunt & Co Chartered Accountants Unit 15 Hockliffe Business Park Watling Street Hockliffe BedfoTdshire LU7 9NB JLTON BR YAN CHARIT CONTENTS OF THE FJNANCIAL STATEMENTS for the Year Endvd 31 December 2020 Page Report of the Trustees Independent Examin&s Report Statement of Finan¢ial A¢tlVilies Balance Sheet Noies to the Finanrial Statements 5t07 Detailed Statement of Financial Artivitie5 MILTON BRYAN CHARITY REPORT OF THE TRUSTEES for the YeAr Ende(J 31 December 2020 The triistees present their report with the financial statemellts of the charity for the year ended 31 December 2020. The trustees have adopted the provisions ot the Statement of Recommended Practice {SORP)'A¢¢ounting and Reporting by Charities. issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 232832 Prineipal address Lyndhurst Watling Street Hockliffe Leighton Bu32ard Bedfordshire LU7 9LJ Trustees Mrs B M WIckens J Hinton R Friend S Harris Mr5 C Francis T P Mccann Trustee Independent exAminer Grah4m Hunt & Co Chartered Accountants Unit 15 Hockliffe Busines5 PaTk Watling Street Hockliffe Bedfordshire LU7 9NB STRUCTURE, GOVERNANCE AND MANAGEMFNT Governing document The charity 15 controlled by its governing documenL a deed of trusL and constitutes unincorporated charity. Risk mAnagement The trustee5 have a duty to identify and review the risks to which the charity 15 exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Approved by ortier of the boar(Lo trustees on 7 O¢tober 2021 and signed on its behalf by= R FTiend- Trustee Page I INDEPENDENT EXAMITrIER'S REPORT TO THE TRUSTEES OF MILTON BRY AN CHARITY I repon on the accourts for the year ended 31 Decetnber 2020. which are Set out on pages three to seven. Responsibilities and basi5 of report As the ¢haTity's trustees you are ￿spOnsIble for the preparation of the accounts in accordance with the requirements tsf the Charities Act 2011 (the Act'l. I have examined your charity's a¢rounts as required under section 145 of the Charitie5 Act 2011 I'the Act,). In carrying out my examinatiort I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. My role is to state whether any material matters have come to my attention giving me cause to believe.. that accounting records were not kept as required by section 130 of the Act.. or that the accounts dts not accord with those record%; or that the accounts do not comply with the accounting requirements of the Act,. or that there is further infomiation needed for a proper understanding of the accounts. Independent examiner's statement I have completed my exaTnination and have no concerns in respect of the matters {1) to (4) listed above and, in conne¢tion with following the Directions of the Charity Commission I have found no matters that require drawing to your attention. Graham Ilunt Graham Hutit & Co Chartered Accountsnts Unit 15 Hockliffe Business Park Watlillg Street Hockliffe B¢dfordshire LU7 gNB 7 O¢tober 2021 Page 2 MILTON BRYAN CHARrrY STATEMENT OF FINANC'IAL ACTIVITIES for the YeAr Ended 31 Detember 21]20 31.12.20 Unrestricted fijnds 31.12.19 Tots] funds Notes INCOMINC RESOURCES INcoTNillg resources from charitable activitie5 Rents receivable Other incorning resources 70,927 2,593 68,839 2.375 RESOURCES EXPENDED Charitable activities Pn)perty expenditure Charitsble Grant5 Governance costs Total resources expended NET tNCOMING RESOURCES RECONCILIATION OF FUNDS 32,944 4,442 925 38.311 35,209 33,635 3,515 1,319 38,469 32,745 Total fund5 brought forward TOTAL FUNDS CARRIED FORWARD 265.870 301.079 233,125 265,870 The notes fom part of these financial statements Page 3 MILTON BRYAN CHARITY BALANCE.SHEET At 31 Dccefftber 2020 31.12.20 Unrestricted fllndg 31.12.19 Total funds Notes CUIiRENT ASSETS Debtors Cash at bank and in hand 250 303,139 303,389 250 267.930 268,180 CREDITORS Atnounts falling due within one year (2,310) (2.3101 IYET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABtLITIES NET ASSETS 301,079 301,079 301,079 265.870 265,870 265,870 FUNDS Unrestricted filnds TOTAL FUNDS 301,079 3(Jl,079 265.870 265,870 The finan¢ial stat¢m¢nis were approved by the Board of Trustees on 7 October 2021 and were signed on its behalf by: R Friend-Trustee The notes form part of the8e financial statements Page 4 MILTON BRY AN C14ARITY NOI"Es 'ro THE FINANCTAL STATFMENTS for the Year Ended 31 Decembcr 2020 ACCOUNTING POLICIES Actollntithg CO￿vention The fjnancial statements have been prepared under the historical cost convention. and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 20081, the Charitie5 Act 2011 and the requirements of the Statement of Recommended Practice. Accounting and Reporting by Charities. Incoming resour¢es All incoming resources are included on the Statement of Fillancial Activities when the charity 15 leg211y entitled io the income and the amount can be quantified with rea50nablc accuraey. Resources expended ExpenditUTe is accounted for on an aCe￿alS basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot b¢ di￿¢t]Y attributed to particular headings they have been allocated to a¢tivitie5 on a basis consistent with the use of resources. Grants offered subject to conditions whi¢h have not been met at the year end date are noted as a COTnmitment but not accwed as expenditure. T#xatiOTJ The charity is exempt from tax on its Charitable activities. Fund Aecounting Unre%tritted funds can be used in accordance with th¢ charitsble objectives at the discretion of the trustees. Restricted ￿ndS ¢an only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when fi]nds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the fJnanci21 statements. TRUSTEES, REMUNERATION AND BENEFITS There were no tn￿tee$, remuneration OT Other benefits for the year ended 3 1 December 2020 nor for the year ended 31 Decetnber 2019. Tru5tees' expenses There were no trustees, expenses paid forthe year ended 3 l De¢ember 2020 nor for the year ended 3 1 De¢ember 2019. DEBTORS: AMouNfs FALLtNG DUE WTTHIN ONE YEAR 31.12.20 31.12.19 Other debtor5 250 250 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.12.20 31.12.19 Other creditors 2,310 Page 5 MILTON BRYAN CHARITY NOTES TO THE FINANCIAL ST ATEMENTS - CONTINUED for th¢ Year Ended 31 Det¢mbeT 2020 MOVEM8N"I' IIY FUNDS Net movement ID fund5 Transfers between funds At 1.1.20 At3l.12.20 Unrestritted funds General fund Reserve fund 63,870 202,000 265.870 35,209 (48,000) 48.000 51,079 250,000 301,079 35.209 TOTAL FUNDS 265,870 35,209 301.079 Net movement in funds. included in the above are as follows.. Incoming resources Resources expended Movement in funds Unrestricted fund5 General fllnd 73,520 (38,3111 35.209 TOTAL FUNDS 73,520 (38.311) 35,209 Comp&rativ¢s for movement in fund5 Net movement in funds Transfers between fijnds At 1.1.19 At31.12.19 Unrestricted Fund5 General fund Reserve fund 59,125 174,000 233,125 32,745 {28,0001 28.000 63.870 202.000 265,870 32,745 TOTAL FUNDS 233,125 32.745 265,870 Page 6 MILTON BRY AN CIIARITY NO'I"LS TO THF. FINANCIAL 8TATEMEIYTS- CONTINUED for the Yt#i' Ended 31 Detember 2020 MOVEMENI" Iiy FUIYDS- eontinued Comparative net Tnovement in funds, included in the above are as follows.. Incolning resources Resources expended Movement in funds Unre5tritted funds General fund 71,214 {38,4691 32.745 TOTAL FUNDS 71.214 38.469 32,745 A current year 12 months and prior year 12 months combined position is as follows.. Net movement in fvnds Transfers between funds At 1.1.19 At31.12.20 Unrtstricted funds GeneTal fvnd Reserve fund 59,125 174.000 233,125 67.954 (76.0001 76,000 51.079 250,000 301,079 TOTAL FUNDS 67,954 A Cu￿ent year 12 months and Prior year 12 months combined net movement in fLmd5. included in the above are as follows.. Incoming resources Resources expended Movement in nds Unrestricteil funds General fund TOTAL FUNDS TrAnsfers between funds As proposed in 2017 and commenced in January 2018, £2,000 per month has been trdnsferred to the special reserve this year. It was agre¢d to increase the transfers to £4,000" per month from I st NoveTnbeT 2019 and this has been reflected in the transfers this year. 144,734 144,734 67,954 67.954 76,780 The special reserve has been created for anti¢ipated major works and refuTbishment.The trustee5 aim is to establish a £400.000 nd for this purpose. Page 7 MILTON BRYAN CHARITY DE"I'AILED STATEMENT OF FINANCTAL ACTIVITIES for the Yexr Ended 31 December 2020 31.12.20 31.12.19 INCOMING RESOURCES Incorning resourees fron] ehgritable activities Farni Rent Cottage Rents 7,000 63,927 70.927 6,000 62.839 68,839 Other incorning resoure¢s Bank Interest Tot#1 incorning resources 2.593 73,520 2,375 71.214 RESOURCES EXPENDED ChAritgble #etivities ImpTovements & Repairs Insurance Professional fee5 Charitable Grants 23.968 3.587 5,389 4,442 37.386 25,469 2.719 5,447 3,515 37.150 Governante costs Accountancy Clerk's Salary Sundry Expenses 660 250 15 925 38,311 804 500 15 1.319 38.469 Total ruource5 expended Net in¢ome 35,209 32,745 This page does not form part of the statutory financial ststetnents Page 8