## **POLRUAN TOWN TRUST**
Registered Charity No. 232749
Clerk: Zena Wood, 22 Meadow Close, Polruan, Cornwall PL23 1QS Tel: 07711 255525 Email: clerk@polruantowntrust.org
**Annual Report and Financial Statements for the Year Ended 31[st] December 2024**
Bank: Lloyds Bank plc Unit 14 White River Place Shopping Centre St Austell PL25 5AZ
## **Chairman’s Annual Report for 2024**
Trustees: Elizabeth Rigg – Chairlady Vicky Halls Brian Cook Graham Plamer Melanie Hicks
Brian Cook resigned as Chairman at our September meeting and we thank Brian for keeping us focused during his stewardship. Following a brief discussion, I was elected Chair. Robin Sainsbury also resigned as a Trustee after over 20 years, his knowledge of the past workings of the Trust will be missed.
Following the significant refurbishments in 2023, which included the Winklepicker shop and Vevery Car park, the Trust has focused on rebuilding our working capital and reserves this past year. As a result, while routine maintenance of our properties has continued, we haven't been able to move forward with the planned rebuild of the Winklepicker flat. We have been actively seeking funding from national bodies such as the National Lottery Heritage Fund, but have not yet been successful.
In response to recent vandalism, the Trust collaborated with Lanteglos Parish Council (LPC) to review and upgrade the CCTV systems on the Quay and St Saviours car park. Additionally, a "Flashpark" sign has been installed on the Quay slipway to discourage parking and improve boat launching access.
The Trustees have also been actively involved in repainting the Linney and organizing the Trust archives at the St Saviours store, a task made enjoyable by the interesting historical details uncovered along the way!
The Trust have recently updated and renewed the information boards on both the Coal Wharf and in St Saviours car park.
Like every previous chairman, I had hoped to announce a finalized lease agreement with South West Water for the Quay. Unfortunately, this matter remains with our solicitors.
The Trustees have also been collaborating with representatives from LPC to develop plans for the refurbishment of the Quay toilets. Various proposals are currently under consideration and need to be finalized to allow for accurate cost estimation.
Finally, I would like to express my sincere gratitude to my fellow Trustees, Vicky, Mel, Graham, and Brian, for their invaluable support over the past year. Many thanks also go to our Clerk, Zena, for her continuous help and dedication.
## **Financial Report for 2024**
The Clerk was pleased to report that the Trust's financial position is significantly stronger compared to 2023, primarily due to the absence of major developments this past year. Looking ahead, the Trustees are committed to actively seeking additional funding and grants for projects in 2025 that will positively impact the Polruan community.
## Total Income for 2024 was £145,175
There was £5,761 difference which was a combination of the £63,365 from the 2023 Business Rate Grant, £39,470 increase in car park income for 2024, a £6,982 increase in property rental and Wayleaves, an increase in donations of £11,660.
## Total spend for 2024 was £100,244
This was a significant drop from 2023 due mainly to the absence of any major developments. Insurance fees were considerably higher than the previous year because of an outstanding 2023 invoice that wasn’t cleared until February 2024. Plus, Utilities were down on 2023 as were office expenses, however, Cleaning and Clerks Remuneration have increased slightly.
Zena Wood Clerk to the Trustees Date: 18[th] April 2025
## **Charity Commission Financial Reportng**
## **Accounts – Accounts Annual Return, Independent Examinaton**
The Charity Commission for England and Wales has issued a guidance, ‘Independent Examination of Charity Accounts’ This guidance was effective from 1 November 2017.
Charity Law now sets out reporting, filing and external scrutiny obligations, which Charity Trustees are required to follow. It also states that a Charity with a gross annual income in excess of £25,000 is required to have a process of external scrutiny of their accounts and that Trustees may decide that an Independent Examination is appropriate. An Audit, however, is not required unless the income of a Charity exceeds £250,000.
For the Charity Commission Annual Return Reporting, an Annual Return must be completed if annual income exceeds £10,000. Our Annual Income for the Financial Year ended 31st December 2024 was £145,175. The Trustees have agreed that an Independent Examination should be carried out. In line with our normal process, an Annual Return to the Charity Commission will be entered subject to approval of the Accounts at the AGM.
Zena Wood Clerk to the Trustees Date: 18[th] April 2025
Polruan Town Trust
Inde
endent Examiner's Re
ort to the Trustees
I report to the charty trustees on my examination of the ac¢(wnts of the Trust for the
year ended 31*1 December 2024.
Responsibilities and bas18 of roport
As the charity trustees of the Trust you are responsible for preparation of the
accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act,). I
report in respect of my examinats'on of the Trust's accounts carried out under section 145
of the 2011 Act and in carrying out my examination I have followgj all the applicable
Directions given by the Charty Commission under section 145{5){b) of the Act.
Independent examine¢8 ststement
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respe¢t'.
accounb'ng records were not kept in respt of the Trust as required by
section 130 of the Act.. or
2. the accounts do not accord with those records. I have no con¢ems and
have come across no other matters in conne(*ion with the examination to
which attention should be drawn in this report in order to enable a proper
understsnding of the accounts to be reached.
Bnan Smith BA CPFA
Lanhydrock Accountanw pra1 Ltd
6 Queen Street
Lostrdithiel
Comwall
PL22 OAB
9th April 2025
||**Polruan Town Trust**
**Charity Name**|**Polruan Town Trust**
**Charity Name**|**Polruan Town Trust**
**Charity Name**|**232749**
**No (if any)**|**232749**
**No (if any)**|**232749**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/01/2024
Period start date|**To**||31/12/2024
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**660**
**103,368**
**25,671**
**90**
**15,000**
**-**
**385**
**145,175**
**-**
**-**
**-**
**145,175**
**1,860**
**17,014**
**4,261**
**37,843**
**4,694**
**6,385**
**4,892**
**830**
**17,761**
**4,500**
**205**
**100,244**
**-**
**-**
**-**
**100,244**
**44,930**
**-**
~~**182,764**~~
**227,694**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**||**Total funds**
**to the nearest £**
**660**
**103,368**
**25,671**
**90**
**15,000**
**-**
**385**
**145,175**
**-**
**-**
**-**
**145,175**
**1,860**
**17,014**
**4,261**
**37,843**
**4,694**
**6,385**
**4,892**
**830**
**17,761**
**4,500**
**205**
**100,244**
**-**
**-**
**-**
**100,244**
**44,930**||**Last year**
**to the nearest £**|
|NS&I interest|**660**||||||**120**|
|Car Park Income|**103,368**||||||**63,898**|
|PropertyRental, Licences, Wayleaves|**25,671**||||||**18,689**|
|Advertising|**90**||||||**70**|
|Donations|**15,000**||||||**3,340**|
|Business Rates Grant|**-**||||||**63,365**|
|Miscelaneous|**385**||||||**1,454**|
|~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**145,175**||||||**150,936**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|~~**_Sub total_**~~|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**150,936**|
|||||||||
|
Professional fees|**1,860**||||||**1,140**|
|Insurances|**17,014**||||||**5,329**|
|Business rates|**4,261**||||||**5,744**|
|Car Parks Remuneration|**37,843**||||||**-**|
|Utilities|**4,694**||||||**6,820**|
|Cleaning|**6,385**||||||**4,120**|
|Clerks remuneration|**4,892**||||||**2,985**|
|Clerks expenses|**830**||||||**1,693**|
|Maintenance andgrass cutting|**17,761**||||||**177,680**|
|Grants|**4,500**||||||**4,000**|
|Miscelaneous|**205**||||||**5,365**|
|**_Sub total_ **|**100,244**||||||**214,876**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**214,876**|
|||||||||
||**44,930**|**-**|**-**||
**44,930**||**- 63,940**|
||**-**|**-**|**-**||**-**||**-**|
||~~**182,764**~~|~~**-**~~|~~**-**~~||~~**182,764**~~||~~**246,704**~~|
||**227,694**|**-**|**-**||**227,694**||**182,764**|
CCXX R1 accounts (SS)
09/04/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Lloyds current account
Lloyds Education Account
**Details**
**_Total cash funds_**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**212,637**
**-**
**15,057**
**-**
**-**
**-**
**227,694**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
09/04/2025
2
Polruan Town Trust
Inde
endent Examiner's Re
ort to the Trustees
I report to the charty trustees on my examination of the ac¢(wnts of the Trust for the
year ended 31*1 December 2024.
Responsibilities and bas18 of roport
As the charity trustees of the Trust you are responsible for preparation of the
accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act,). I
report in respect of my examinats'on of the Trust's accounts carried out under section 145
of the 2011 Act and in carrying out my examination I have followgj all the applicable
Directions given by the Charty Commission under section 145{5){b) of the Act.
Independent examine¢8 ststement
I have completed my examination. I confinn that no material matters have come to my
attention in connection with the examination giving me cause to believe that in any
material respe¢t'.
accounb'ng records were not kept in respt of the Trust as required by
section 130 of the Act.. or
2. the accounts do not accord with those records. I have no con¢ems and
have come across no other matters in conne(*ion with the examination to
which attention should be drawn in this report in order to enable a proper
understsnding of the accounts to be reached.
Bnan Smith BA CPFA
Lanhydrock Accountanw pra1 Ltd
6 Queen Street
Lostrdithiel
Comwall
PL22 OAB
9th April 2025
||**Polruan Town Trust**
**Charity Name**|**Polruan Town Trust**
**Charity Name**|**Polruan Town Trust**
**Charity Name**|**232749**
**No (if any)**|**232749**
**No (if any)**|**232749**
**No (if any)**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/01/2024
Period start date|**To**||31/12/2024
Period end date|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**660**
**103,368**
**25,671**
**90**
**15,000**
**-**
**385**
**145,175**
**-**
**-**
**-**
**145,175**
**1,860**
**17,014**
**4,261**
**37,843**
**4,694**
**6,385**
**4,892**
**830**
**17,761**
**4,500**
**205**
**100,244**
**-**
**-**
**-**
**100,244**
**44,930**
**-**
~~**182,764**~~
**227,694**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
**-**||**Total funds**
**to the nearest £**
**660**
**103,368**
**25,671**
**90**
**15,000**
**-**
**385**
**145,175**
**-**
**-**
**-**
**145,175**
**1,860**
**17,014**
**4,261**
**37,843**
**4,694**
**6,385**
**4,892**
**830**
**17,761**
**4,500**
**205**
**100,244**
**-**
**-**
**-**
**100,244**
**44,930**||**Last year**
**to the nearest £**|
|NS&I interest|**660**||||||**120**|
|Car Park Income|**103,368**||||||**63,898**|
|PropertyRental, Licences, Wayleaves|**25,671**||||||**18,689**|
|Advertising|**90**||||||**70**|
|Donations|**15,000**||||||**3,340**|
|Business Rates Grant|**-**||||||**63,365**|
|Miscelaneous|**385**||||||**1,454**|
|~~**_Sub total_**~~~~_(Gross income for_~~
_AR)_|
**145,175**||||||**150,936**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**|||||||
||**-**||||||**-**|
|~~**_Sub total_**~~|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**150,936**|
|||||||||
|
Professional fees|**1,860**||||||**1,140**|
|Insurances|**17,014**||||||**5,329**|
|Business rates|**4,261**||||||**5,744**|
|Car Parks Remuneration|**37,843**||||||**-**|
|Utilities|**4,694**||||||**6,820**|
|Cleaning|**6,385**||||||**4,120**|
|Clerks remuneration|**4,892**||||||**2,985**|
|Clerks expenses|**830**||||||**1,693**|
|Maintenance andgrass cutting|**17,761**||||||**177,680**|
|Grants|**4,500**||||||**4,000**|
|Miscelaneous|**205**||||||**5,365**|
|**_Sub total_ **|**100,244**||||||**214,876**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
||**-**|||||||
||**-**|||||||
|**_Sub total_ **|**-**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**214,876**|
|||||||||
||**44,930**|**-**|**-**||
**44,930**||**- 63,940**|
||**-**|**-**|**-**||**-**||**-**|
||~~**182,764**~~|~~**-**~~|~~**-**~~||~~**182,764**~~||~~**246,704**~~|
||**227,694**|**-**|**-**||**227,694**||**182,764**|
CCXX R1 accounts (SS)
09/04/2025
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Lloyds current account
Lloyds Education Account
**Details**
**_Total cash funds_**
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**212,637**
**-**
**15,057**
**-**
**-**
**-**
**227,694**
**-**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
09/04/2025
2