Charlty re8tstratlon number 232575 GLENTHORNE QUAKER CENTRE ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
GLENTHORNE QUAKER CENTRE LEGAL AND ADMINisfRATIVE INFORMATION Charlty number 232575 Pylnclpal address Easedale Road Grasmere Cumbria LA22 9QF Nominee Friends Trusts Limited Friends House Eusron Roa London NWI 2BJ Holdln8Trust*t5 Aran Robinson Meg Hill frorn May 2017 from April 2020 ManaglnB Tru5tee5'. Trustees appointed in consultatitin wlth Area Meetlng5 from eM•Westmorland Reglonal Meeting Jim Paris Ico-clerkl frorn January 2016 James Eddington (Treasurer) from January 2016 Meg Hill frorr June 2020 Grace OgifvFe from November 2021 William fèylor Ictraerkl from September 2022 Trustees apwnted by Quakers In Yorkshl Alan Robinson IBur5ary aerkl Mike Watson Ruth Woodhead Ell¥e Mccarthv Robin Hèrgreave January 2015 from December 2016 from July 2020 from January 2023 from January 2014 to December 2022 Ctropted Tiustee5 Patrick Gray James FovAer Pder Law-Jone5 from June 2019 from March 2022 from January 2023, resl8ned Julv 2023 Independent examlner lan Thompson FCA Saint & Co Chartered Accountants The Old Police Stath)n a)urch Street Ambleside Cumbria LA22 OBT
GLENTHORNE QUAKER CENTRE coMrErirs Trustee5' report Independent exam*ner's report Statement of financial artItieS Balance sheet Statement of cash flows Notesto the flnancial 5tstements 10-24
GLENTHORNE QUAKER CENTRE TRusfEES' REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023 The trvstees present their annual report and fit)ancial statements fur the year ended 30 November 2023. The financial ststernents have been prepared in accordance with the accountin8 policies set out in note I lo the financial statements and comply with the charity's18oveming docurnentl. the Charities Act 2011 and 'Accounting and Reporting bv Charlties.. Statement of Recommended Prattice applicable to charities prep3rin8 thetr accounts in accordance with the Flnantial Reporting Standard applicable in the UK and Republic of Iland IFRS 1021" leffertive l January 20191. Oblettibv and activltle5 Glenrhorne provid& a Space where people of any fatth or none may sray a while in pexe and relax before returning rested and renewed to their everyday lives. We continueij with our aim thai Glenthome be more widely known and utilised a5 residential Quaker Spiritual centre in the North of Engtand. We recognise the existing community of individuals that work and support all that happen5 and celebrate the diversity and enthusiasm of this community and the special place that is (ated at Glenthorne. We a grateful for the dedication of all staff who give above and beyond our expectation5 to maintsin what is done here. We re(ognise the need to work with Brstain Yearly Meeting'5 Sustainability commitment but are aware of the wider aspect of this in sustaining the community of people agbd the business that supports all that we do. We heard the need to keep things simple and Maintain the balance while allOwn8 our best prattice to develop further. We should listen and learn from all around us. The complete minute is available on request. Our charirable attwitie5 are underpinned by the Tegular events organised bv Quaker meeting5 and groups. by our own extended prograrnme of spe(ial courses and by promoting the Welcome Project and other respite breaks supported from tsur bursary funds. PublK benefit Trustees have referred to the guidance publishe(I by the Charity CoTnmission and believe that our tharitable activities prov¢de benefits open to Quakers and others. The Welcome Project provide5 shon respite break5 for asylum seekers and fUgeeS and those made destitute when their asylum claim fails. They come to Glenthome with an accompanying or£aniser- these are arranged through local organisations in the north of England *x)rking in this field. The general bursary scheme provides the opportunity for financial suprM)rt to those in need who mighr otherwise be Prevented from the benefits we offer. A wide Trnge of people derive benefit fiom attending the courses or other programmed evenrs held at Glenthome during the year. The PLJblic Meetin8 for Worship held on the second and fourth Tuesday in the month has been discontinued due to lack of attendance and replaced on the lourth Tuesday of each morth with a half hour meeting of Quiet Worship. This has grown out of the Friend in Residence's position as Co-chair of Churches Together in Amble5ide. Ae has also instigated a Quiet Drop In day at St. Mary's Churth in Ambleside which took place in Novemberwith further meetings planned for 2024.
GLENTHORNE QUAKER CENTRE TRusfEES' REpoKf (CONTINUED) FOR THE YEAR ENDED 30 NOVEM8ER 2023 Athle¥ements and perforwce Significant ottivities ondochitryements ogoin5t objettives The Trustees held a creative listening 5es5ion in January 2023 to re¥istt and update the Vision for Glenthorne produced in 2012 led by the Friend in Residence. The updated vision statemenl was set down in a minute at the time. The summary has been added to the Objettives and activiries section above. We record a busy time in the first year not impacted by the pandemic. The high demand for holidays in the UK continues as does the considerable pressure in finding and maintaining staff levels. We are fortunate in that Glenthome is managed in a way that encourages loyalty Irom staff and is a popsjlar place to work. The year started with a hi8h number of bTh)kin8s. the year as a whole we achieved 73% occupancy. (her the year we sustained a loss of E20.343. This is within an acceptable ran8e and reflects the rise in prices across the board for those providing hotel and catering tscilities. We have continued to work closely with Woodbrooke holdin8 four course5 in 2023. Mole are planned for 2024. We have continued to develop a stronger focus on spirituality. ol enabling adaptation to climate change and enablin8 younger people io enjoy the facililies anil spiritual atmosphere oFGlenthorne. The Welcome Project thrives. A full rert is Watlable from Glenthome. In 2023 seven groups of asylum seekers/ refugees visited us, all from the north of England. Seventy seven indNiduals came from twenty one different counlries. Thss means that Since the projett Started in 2008 nine hundred and twenty-ihree men, Iwmen and children from sixty four countries have benefited from a respite break at Glenthorne. This year we also offered a short independent break to a covple from the Morecambe Bay Poverty Truth Commission. The couple happened to be refugees and 50 we lunded the three day break from the Welcome Project funds. We are looking at other possible groups who are need of the facilitie5 we offef. We are looking at other FK)55ible group5 who a in need of the lacilr(ies we offer. The role of the Friend in Residence has continue(I to be developed and he now tskes a leading role rK)t only in the spirituality of Glenthorne but within the wider community as co<hair of the Churches Together in Ambleside District and regular attendance as part of the Pastoral care team in SwarthrTre Aa Meetin8. As the only remaining Quaker Residential Centre in the UK with a RIdent Friend we have continued to meet with Oth Quaker Centres annually at the Quaker Centres Gathering. Of particular note is the number of other denominations trfjoking the house for their Retreats. He continues to be availableto individuals or groups seeking gUIdae tjr their own reats. Quakers in yorksh, following a request from Glenthorne Trustees at their instigatson are considering releasing the remains of the Linron Taylor Fund they have held on Glenthorne's behalf. Should our reouest be granted we will create a deslgnated nton Taylor Fund within the Glenthorne accounrs that will be used for captral works directed at sustainabiltty improvÈmentS and measures to lower the carbon footprint of Glenthorne. A major event during the years was the undertaking of the Quinquennial Survey. Ratherthan doing thi5 in house as in the past we decided to commission the survey from Lkndend A55OCi3tes. They have produced a five year plan. £75,000 has been allocated for the first years, work. Irb addttion we have continued to maintain the buildings as problems arise. The strategy is to implement a programme ol planned maintenance and then to maintain it bearing in mind ihe joint principles of enharTrcing the condition of the building5 while improving our cart#)n fcKJtprint and environmental impart. The garden has cofttinued to be rnèintsined and is much appreciated as a place where guests cali sit in peace and quiet reflettion. It has received a low priority in the demand lor resources but we hope to improve the habttèt for our local wildlife and increase biodiversrty. We toncltjde this sectbon w¢th grateful thanks to Laura Tortosa and her staff for the exceptional service thty have given over the year in diffKult circumstances.
GLENTHORNE QUAKER CENTRE TRUSTEES, REPORT ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Financlal review Re5ultsfor the Yr Glenthorne has thi5 year produced an operational deficFt of £20,34312022= Surplus £5,011). Guest income wa5 £531,96912022= £459.8831.' guesi income e1Ved by the non-primary purpose trading subsidiary companv Glenthorne Guest House Ltd was £42.49412022-. £50.375150 the combined guest intorne for the charity and company was £574,46312022: £510,258). The amounts received from the trading company in the fomi ol service charges. licence lee and gift asd donation, totalled £32,401 12022.. £48.9481. The iotal incoming resources.. including donations grants and stsff accornmodation charges wa5 £588.02212022.- £525,3201. Tot31 res(Trurces expend were £608.36512022.' £520.3091, including projett repairs and maintenance £Nil12022.. £Nill. Accounting Polky Trustees have e5tabli5hed criteria by which guests are identified either as beneficiarie5 of the Charity (Glenthorne Quaker Centrel or as guests of the trading subsidiary (Glenthome Guest House Mited). If there 15 any doubt as to the allocation then it is the guest who decides, based on the purpose of their sray and our charitable objects. Reserves policy It is the policy ol the charity that tsnrestricted funds which have been designated a specrfK use should be maintained at a level equivalent to between three and six month's expenditure. The trustees wy15ider that reserves at this level will ensure that. in the event of a significant drop in fundin& they will be able to continue the charity's current attivities while consideration is given to Way5 in which additional funds may be raised. This level of reserves has been maintained throughout the year. Freehold property costs and any associated revaluation are disck>sed as restrict reserves and leasehold property costs and any associated revaluation are disclosed as unreArKted re5er¥e5. to reflea the review of the properties carried out in March 2019. In additton. a designated unrestritted reserve has been MaInlned tr) refiert the book value of fixtures, fittin£s & equipment and Computers. Two designated vnrestrKl reserve funds nafflely the Contingency Reserve Fund and the Buildings Reserve Fund. have been reinstated and transferred to General funds. The Contingenry Reserve Fund provides for unforeseen emergency requirements and the Buil¢Jings Reserye Fund pro¥ide5 for planned repairs, fittings and development of the site. Plans for fUre perlods At the time of preparing this repon (May 20241 a new season has started well with many bookin85 and full staffin£ at Glenthorne. This results in no small part to the dedication and commttmenl of our staff and Manager. We continue to show a healthy financlal posltion though with a Ios5 of in 2023 01 £20,343 in part because prices in 2023 did not match the rapid increase in wages. In January 2023 we held a meeting of Trustees and staff and agreed a way forward for the ne few years in line with Quaker principles. We will maintain our commitment to. and strengthen our attion on. the sustainabtlity of all aspects of the provision of the services pro¥ed by Glenthorne. Thi5 clearly includes ensuring our continuin8 financial viability. Our programme Commsttee has agreed a way forward with our fellow Quaker Charity Woodbrooke ro develop courses focused on spirituality and susta¢nability in line with both charttie5' objectives. There were four courses in 2023 and four planned for 2024. The number of courses will reduce to 28 with a chan8e in emphasis towards a more Spiritual cortent. The Welcorne Projett continues grow and we continue to explore other areas where we may provide rest and recreation in a tranquil and spirituèl atmosphere to those withoLJt their own resources. We have started work on the results ol the Quinquennial review anij a full programme of works planned. However finding contrèttors available to take on an extensive programme of refuFbishmenr is p¥oving ijifficult. Work resultin8 from rhe Asbestos and Legionella surveys in 2022 is now complete.
GLENTHORNE QUAKER CENTRE TRusfEES' REPORT {CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Structure* governance and man3gement Glenrhorne Quaker Centre is a Regisrered Charity Ichariry Registration No. 2325751. In 1961 the late Linton Taylor bequeathed his house, known as Glenthorne, and its grounds to be held in trust and used as a place for members of the Religiou5 Society of Friends (Quakers) and others to come for purposes of religious worship, for rest. for convalescence after illne55 and fof other art4Vitie5 of a charitable nature. Friends Trusts Limtted and the management hol(J the property in trust and control of the Centre is vested in the Glenthome Management Committee. The charity is regulated and Éovemed by the scheme given effert on 27 August 2(M)9 and amen(Jed by resolution on 25 April 2010. The Scheme updated the previous constitution, clarifying the objects of the charity and includin8 a number of changes to the admini5tratwe prtsvisions. It was further amended in 2020 to allow for the laying down of Westmorland Regional Meeting in 2019. as described in parograph three below. Glenthorne Gtsest House knmited Icompany No. 68958681 is a wholly owts)ed subgdiary comparry ol the Charity under the terms of a Lence and Mernorandum of Un(Jerstanding dated 29th June 2(X)9. The primary purpose of the trading company is to facilite the usage of roorns for purposes that fall outside the ambr( of the charitable obfretts when these are not needed by the Charity and in turn increase monies available to be applied towèrds the charitable objects. The Charity retains re5pon5ibility for all property. staff and resources. It provide5 accommodation, meals and lacilrties for paying guests of the Company and charges are made forthe5e services under the terms of the Licence. Since its foundation, the trustees of Glenthorne have cornprised eight members-. four each appointed by what later became Quakers in Yorkshire and Westmorland Regional Meetin8 (originally known as'Quarterty Meetings'l for a period of four years on a rotating basis. In the course of 2019 Westmorfand Re8ional Meeting ceased to ex4St. In recognition of the long-standin8 We5tmorland connection Glenthorne rrustees in Minute 20.28 of their September 2020 meeting agreed a speiial resolution on arnendments to the Scherne under which Glenrhorne is governed. Clause 12.1 now states thai in future four members will be appointed by Glenthorne Management Committee to be drawn from Area Meetin8s of Lancashire Central and North. Swarthmoor and Kendal. and Sedbergh. following consultation beNeen the Management Comtnittee and the Trustees and Clerk5 of those Area MeingS_ It was also agreed that Clause 26. on the disposal of Glenthorne. would now provide for one half to go to Quakers in Yorkshire. and the remaining half to be divided equally among Lancashire Central and North ATea Quaker Meetin& Swèrthmoor (South West Cumbrial Area Quaker Meetbn& and Kendal and Sedbergh Area Quaker Meeting. The amendments. in appropriate wording and formaL were forwarded to the Charity Commission. which had previouslv agreed to their content Isee 2019 Trustees Annual Report). The trustees also have the power to Co-opt up to four members to the committee; during 2023. One trustee wa5 Co-opted but asked w be rdieved of his post for family reasons. At the time of writing we are attively seeking to co-opt a new trustee. No member may serve on the committee for morè than elght trears consecutively and there must be a gap of at least one year before a member is permitted to be re-appointed. The exceptions are that the clerklsl. treasurer or bursary clerk may Serve on the committee for up to twelve years consecutively and there must be a gap of at least one year before such a mefflber can be rtrapp01nd. At least half of the members ol the Commitiee must be member5 of the Rdigious g)cietyof Friends lQu3kersl. New members of the Committee are given a job description. copies of the constitution and key pollcy doturnerbts a5 well ès recent commtttee minutes and financial reports. In pursuing the objects of the Charity. the rrustEes manage Glenthorne after the manner of Friends as a pl&e of worship, respite and spirttual renewal,. a place where Quaker spiritual. charitable and educational concerns can be advanced.. a place of outreach to people of all age5 and beliets. Glenthorne is run as a Quaker establishment but is open to all. bt operates a bursary scheme to help those who are less advantaged.
GLENTHORNE QUAKER CENTRE TRuEES. REpoirr (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Orgonisotionolstrurtu Monogemert The Mènagement Committee is a working committee. which normalfy meets quarterly. It is responsible for establishing policies and procedure5. which provide a framework for the work of Glenthorne and for Setting the objectives and strategies in furtherance of the charity's aim5. The Committee oversees the financial affair5. ensurinB that adequate fin3ncial and other records are maintained, that all statutory regulatÈons are obseTred and that all starutory return$ are completed accurately and on time. Trustee5 tjsually serve on one or more sub<ommittee or working group. whith have respoftsibilities and powers, delegated by the Management Committee. The Property and Operations Commitree reviews business performance. property Matters, staffing and any other operational i5sues,' it also provides the main interface with the trading subsidiary. The Programme and Marketing Committee ovefsee5 arrangements for Quaker events and for progrdmrne events and Special interest holidays. It promotes the Quaker ethos. outreach and Publicity. and work5 closely with the Friend in Residence. Committee meetings a¥e held according to the Quaker business method. The Management Committee appoints the Manager and Friend in Residence. The appointment ènd m3nagement ol all other staff are the re5ponsibilty of the Manager. A trustee 15 appointed to provide support as line manager. The tru rt was approved by the 8oard of Trustees. J Paris Co Clerk and TTllStee wraylor Co aerk and Trustee J Eddington Trea5urerTrustee
GLENTHORNE QUAKER CENTRE INDEPENDE EXAMINER'S REPORT TO THE TRusfEES OF GLEHORNE QUAKER CERE l report to the trustees on my examination of the financial ststements of Glenthorne Quaker Centre Ithe charity) for the year ended 30 November 2023. Responslbilities and basls of As the trustees of the charity you are responsible for the preparation of the financial Statements in aetordante with the requirements of the Charrcies Att 2011 (the 2011 Act). I report in respect of my exam¢nation ol the charity's financial smements carried out under secrion 145 of the 2011 Art. In carrying out my examination I have followed all the aPIcable Directions given by the Charity Commission under section 14515llbl of ihe 2011 Att. Independent examiner'5 Statement Since the charity's gross income exceeded £250.(MX) your examiner must be a member of a body listed in Sl0n 145 of the 2011 Att. I confirm that l am qualified to underrake the examination because l am a member of the Instiiute ol Chartered Attountsnts in England and Wales, which is one of the listed trKJdies. Your attention is drawn to the fart that the charity has prepared financial statements in accordance with Accounting and Reporttng by charleS preparin6 their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ire13nd IFRS 1021 in preference to the A(counting and R@rtIng by Charities". Statement of Recommend Prattice issued on l April 2(X)S which is referred to in the extant regulations but has now been vjithdrawn. l understand that this has been done in Order for financial statements to provide a true and tsir view in accordance with Generally Accepteil Accounting Practice effettwe for reporrin8 perh5 beginning on or after l January 2015. I have complet1 my examination. I confirm that no mattels hèye come to my attenrion in connertion with the exarnination 8ivlng me cause to believe that in any rnaterial fespett.. accounting records were not kept in reSpt of the chartty as qUIred by seltion 130 of the 2011 Act- or the financlal Starnents do not accord with those record5.' or the financial staternents do not cornply with the applicable requirements concerning the form and content of accounts set out in the Charttie5 (Accounts and Reports) Regulations 2(M)8 other than any reouifement that the accounts give a true and Fair view which is not a matter cOndered 35 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a Proper understandingof the financial ststements to be reached. lan Thompson FCA Saint & Co Chartered Account3nts The Old Police Staiion Church Street Ambleside Cumbria LA22 OBT
GLENTHORNE QUAKER CENTRE STATEMEKf OF FINANCIAL AcfiviTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 NOVEMBER 2023 Total UnrestrKted Restrirted funds fvnds 2022 2022 Totsl fund5 2023 fvnds 2023 2023 20ZZ Income and endowments from.. Donations and legacies Charitable activities Investrnents Other income 8.842 531,969 1.209 32.401 21.538 531.969 1.527 32,988 11.322 460,693 123 9.910 21,232 460.693 144 318 587 21 42.322 929 43,251 Total Income 574,421 13.601 588.022 514.4fil 10.860 525,320 Charitable activities 605.122 3.243 608,365 516.058 4,251 520.309 Net Incomel{eMpendlturel 130.7011 10.358 120.3431 11.5981 6,609 5,011 Transfers beTr4een funds 10.413 {10.4J31 11.062 111,0621 Net mvthnent In funds 120.2881 1551 120.3431 9.464 14.4531 5,011 Reconciliation of fvnds: Fund balaTrces at l December 2022 488.813 2.146,965 2.635.778 479.349 2,151.418 2,630.767 Fund balanre5 at 30 November 2023 468.525 2.146.910 2.615,435 488.813 2.146.965 2.635.778 The statement ol financial attivitie5 include5 all gains and losses retO8ni5Ed in the year. income and expenditure derive from continuing attNttie5.
GLENTHORNE QUAKER CENTRE BALANCE SHEET AS AT 30 NOVEMBER 2023 2023 2022 Fixed assets Tangible assets Investments 2.433,133 2,446,296 2.433,13S 2,446,298 Current assets Stocks Debtors Cash at bank and in hand 14 1.4(K) 24.930 286,684 1.400 24,165 288,346 Is 313.014 122.714 313,911 112,431 Credltoys: amounts faYin8 duè within one yaar 17 Net current assets 190,3(K) 201.480 Totsl assèts less turrert liabilities 2.623.435 2.647,778 Credltors.. amounts talllng due after rnore than one year 18,IXK)I 112,0001 Net aets 2.615,435 2,63S.778 The fund5 of the charity Restr¢cted income funds Unrestricted funds 2,146.910 468,525 2,146,965 488,813 2.615.435 2,635.778 The financial statements were approved by the tyustees on ........ J Paris Trustee J Eddingto
GLENTHORNE QUAKER CENTRE sTATEmEr OF CASH FLOWS FOR THE YEAR ENDED 30 NOVEM8ER2023 2023 2022 C&sh flows from operating actlvltles Cash generated Irom operations 811 28,677 IrNesllng aal¥ities Purchase of tangible fixed assets Investment incorne received 12,8051 144 1,527 Net cash generated fromllused Inl in¥esti actlvlties 1,527 12,6611 Flnanclng adivities Repayment of borrowings 14.0(K)I 112.(X)01 Net cash in fincIng •dl¥ities 14.(XK>I 112.0001 Net Idecreaselllncrease In cash arKI cash equl¥alents 11,6621 14,016 Cash and cash equNalents at bewnning of year 288.346 274.330 h ond cash equlvalÈfvts at end of 286.684 288,346
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL STATEMENrs FOR THE YEAR ENDED 30 NOVEMBER 2023 Pth?urtln8 pollcles Charity inforrnztion Glenthorne Quaker Centre Is a public benefit entity and a regisEwed charity in Englantl and Wales and is unincorpor3ted. The address of the principal office is EaSale Iload. Grasmere, Ambleside, Cumbria, LA22 9QF. 1.1 Atcountkn8 comientlon The financial statements have been prepared in accordance with the charity's Igoverning documentl, the Charities Art 2011, FR5 J02 "The Financial Rep)rtin8 Standard applicable in the UK and Republic of Ireland- I-FRS 102-1 and the Charf(ies SORP 'Accountin8 and Reporting by ChafTtie5'. Stalement of Recommended Practice applicable to chariti preparing their accounts in accordance with the Financial Rew)rtin8 Standard applicable in the UK and Republic ol Ireland IFRS 1021" leffective l January 20191. The charity is a Public Benefit Entity as defined by FRS 102. The linancial statements have departed from the Charities lknounts and Report51 Reguln5 2008 only tts the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for chariti& apply¥ng FRS 102 rather than the version ofthe Statement of Recommended Practice which is referred to in the Regulalmins but which ha5 $5nce been withdrawn. The financial 5tements are prepared 5terlin& which 15 the funrtional currency of the charity- Monetary amounts in these financial ststements are rounded to the nearest £. The linancial statements have been prepared under the historical u)St cOnventn. rTM)dified to include the revaluation of freehold properties and to indude investment properties and certsin financial instruments at fa5r va5ue. The principal accountiNg policies adopted are set out below. 1.2 Golng concem At the time ol approving the financial statements. the trustees have a reasonable expectat¢on that the charity has adequate resources to continue in operational existence for the foreseeable lutvre. Thus the trustees continue to adopt the Boing concern basis of accounting in pparIng the financial statements. 1.3 Charitsble funds Unrestricted funds a awèikable for use at the discretion of thetrustee5 in furtherance of their charitable objectives. Designated lunds are unrestritted funds eamarked bythetrustees for particular future projett or commitment. Restricted funds are subject ro specific conditions by donors or grantors as to how they may be use(l. The purposes and uses of the restricted funds are set out in the notes to the financial statements. 1.4 IKome Income is recognised when the charity is legalty entitled to it after any performance condition5 have been met. the arnounts can be rneasured reliably, and it is probable that income will be received. Cash donations are recognised on receipi. Other donations are recognised once the charity has been notified of the donation, unless perforrnance conditions require deferral of the amount. Incorne tax recoverable in relation to donatiorbs received under Gift Aid or deeds of covenant is recogni5ed at the time of the donation. Legacie5 are recognised on receipt or otherwise rf the charity has been notified of an impending distribution, the amount is known. and rec*pt is e¥pe£ted. If the arTK)unt 15 not known, the le8acy treated as a contingent asset. 10-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMENTS ICONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 A¢countlng polities Icontlnuedl Income from donated goods is measured at the fair value of the goods unless this 15 impractical to measure reliably, in which case the value is derived from the cost to the donor or the estimated resale value. Donated facilitie5 and services are recognised in the accounts when received if the value can be reliably measured. No amounts are included for the contribvtion of 8enernl ¥olunieers. Income from contr&ts for the supply of services is reco8nised wtth the delivery of the contracted serv¥ce. Thi5 IS classified as unrestricted funds unless there is a contractual requirement for it to be spent on a parti£ular purpose and returned if unspen¢ in which case it may be regarded a5 re5t¥icted. 1.5 Expendlture Expenditure is recognised once there is a legal or constrvctive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obli8at¢on can be measured reliably. Expendittjre includes any VAT which cannot be fully rKovered, and is classified under heading5 of the statement of financial activities to whbch it relates. Expenditure is classified by artiwty. The costs of activity are me up of the total of direct costs and 5haYed costs. including sUPPOrt costs involved in untJertakin8 each ivity. Dirert costs attributable a single activity are allocared directly to that attivity. Shared costs whrch contribute to more than one attivity and support costs which are not attributable to a single activity are apportioned between ihose auivities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spenL and dep(lat)n charge5 are allocated on the portion of the asset's use. 1.6 TanBible fixed assets Tangible fixed assets are initially Fneasured at cost and stjbseouently measured at cost or valuation, net of depreciation and any impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the de of revaluati0¢7 less anv subsequent accumulated deplatIOn and Subsequent accumulated impaim)ent105se5. An increase in the carrying amount of an asset as a resu of a revaluation. is recognised in other recognised gains and losses, unless it reverses a charge for impairment that ha5 previously been reco8nised as expenditure within the statement of financial activttie5. A decrease in the carrying amount of èn asset as a result of revaluatiori. 15 recognised tsn other recognised gain5 and losses, except io which it offsets any previous revaluation 8ain. in which case the loss is shown wrrhin other recognised gaifts and losses on the statement of financial attNities. Items under £500 a not capitalised and are written off to expendrture in the statement of finanuèl actiwties when the asset 15 acquired. DepCIatIOn is recognised $0 as to write off the wst or valuation of assets le55 their ressdual values over their useful lives on the following bases.. Freehold land and bu+ldings Leasehold land and buildings Fixtures and fittings Computers and ICT No depreciatKJn Straight line over the remianing term of the lease <er 8 year5 on a strai8ht line basis (her 5 years on a stra¢ght line basis The gain or loss arising on the disposal of an asset is determined as the drfFerence between the sale proceed5 and the carryin8 value of the asset, and is recognised in the statement of financial artivities. 11
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMEKfs (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 untlng p)licies Icontlnuedl 1.7 FIMed asset In¥estr))ents The inve5trnent in the tradin8 sUbdiary 15 recorded at cost. Details are shown in the note5 to the accounts. A subsidiary is an entity controlled by ihe charity. Control is the powty to 8o¥ern the financial and operating policies of the entity 50 as to obtain benefits Irom its activitie5. 1.8 lrnpairrnent of fixed assets At each reporring end date, the charity reviews the rdrrying affts of its tangible assets to deterffline whether there is any indication that those assets have suffered an impairmenr loss. If any such indication exists. the recoverable amount of the asset is estimated in order to determine the extent of the impairmeni loss lif any). 1.9 Stock5 Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and. where applicable, dirert labour costs and those overheads that have been incurred in brin8ing the stocks to iheir present locatKbn and condition. Items held for di5trib(rtion at no or nominal consideration are measured the lower of replacement cost and cott. Net reali5able value is the ertimated sdling price less all estimated costs of completion and costs to be incurred in marketing. selling and distributÉon. 1.10 Cash and $h equlvalents Cash and cash equNalents include cash in hand. deposits hehl at call with banks. other short-term liquid investments with original maturitie5 of three tnonths or less. and bank overdrafts_ Bank overdrafts are shown within borrowings in 1.11 Finafj¢ial iT)Struments The charity ha5 elerted to appfy the provisions of Settion 11 'Basic Finanaal Instruments. and Settion 12 '0ther Financial Instruments Issues, of FRS 102 to all of Itsfina1aI instruments. Financial instruments are recognised in the charity'5 balance sheet when the charity becomes party to the contractual provision5 of the instrument. Financial assets and liabilities are offseL with the net artK)unts presented in the financial swements. when there is a legally enforceable right w set off the recognised amounts and there is an intention to settle on a net ba515 01 to realise the asset and settle the liability simultaneous. B#sl¢fin#n¢iol #ssets 8asic financial assets. which include debtors and cash and bank balances. are initially measured at transaction price including transaction costs and are subsequently carried at amorrised cost using the effettive interest method unles5 the arrangement constitutes a financing transacEion, where the tfansattion is measured at the present value of the future receipts discounted at a market rate of interest. Finantial a55ets classified as receivable within one year are not amortised. 12-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMEMfs (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Att4•Jniing policies Icontlnuedl Baskllnonciol IiLYbilities Basic financial liabilitie5. including credr(or5 and bank loans are initially recognised at transartion price unless the arrdngement constitutes a finarKing tran5artion. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are It amort15ed. Debt instruments are subsequently carried at amortised cost, using the effectNe interest rate method. Trade creditors are obligat¢on5 to pay for goods or services that have been acquired in the ordinary course of operions from suppliers. Amtsunts payable a classified as current liabilities if payment is due within one year or less. If not. they a psented a5 non-cufTent liabilthes. Trade creditors are recognised intlially at transaction price and subsequently rneasud at amortised cost using the effective interest method. Derecoqnitlon olflnortiolliobilitrs Financial liabilities are dereco8nised when the charitvs contractual obligations expire or are discharged or oncelled. 1.12 Retirement benellts Payments to defined tontribution retirerrtht benefit sthemes are charged as an expense as they fall due. 1.13 Llcente fee and service tharges A licence fee is payable to the charity by the wholly-owned tradin8 subsidiary Glerthorne Guest House Limited for the use of rooms in the chartty's building. A service char8e is payable for the cost of the facilities, goods and services provided by the chaTity to Glenthorne Guest House b"miied. Crltical accounti esttmats and Iwdgements In the applicion of the charity's accounting policies. the trustees are required to make judgements. estimates and a55UmPtions about the carryin8 amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated as5UmPtions afe based on histori(al Èxperience and other factors that aTe considered to be relevant. Attual results may differ from these estimate5. The estimates and undertying assumptions are revtewed on an ongoing basis. Revision5 to accounting estimate5 are recognised in the period in whKh the estimate is revised where the revision affects only that period, or in the period ol the revision and future periods where the rewsion affert5 both current and luture period5. The land and property i% valued periodically. Befften valuation5 the trustees make a judgrnent whether the current value materially differs from the last valuation. The only estimate that 15 made that could have a material ettett on the cariying arnounts of assets and liabilities is depreciation on fixed a55ets. The depreciat) policy is set out above and the carrying arnounts are set Oil¢ in the tsngible fixed assets note tt) the accounts. 13-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMEpifs {CONTINUED} FOR THE YEAR ENDED 30 NOVEMBER 2023 Income from donations and legac*5 Totsl Uftrestrkted Restrirted fund5 fvnds 2022 2022 Total funds 2023 2023 2022 Donations and gifts Coronavirus grants 8.842 21.538 7.322 9.910 17,232 8.842 12.696 21.538 11.322 9.910 21,232 Donations and 8lfts Bursary donations & gift aid Other don3tions & gift aid Donations from trading subsidiary 12.696 12.696 130 9.910 9,910 696 130 8.712 8.712 6.626 6,626 842 12.696 21,538 7.322 9.910 17.232 IrKome frorn charltable aclhltles Unrestricted funds 2022 fvnds 2023 Charltable activityes Accommod10, Cour and conferences-8uests Accommodation- staff 531,969 459.883 810 531,969 460,693 Inme from Investments Total Unrestrltted Restricted funds funds 2022 Total fvnds 2023 funds 2023 2023 2022 Interest- Bursary fund Interest receivable 318 318 1,209 21 21 123 1.209 123 1.209 318 1.527 123 21 144 14-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEM8ER 2023 Other income Total Unre5trirted Restricted fvJnd5 funds 2022 2022 Totsl lunds 2023 funds 2023 2023 2022 centè fee from subsidiary Service char8e5 from subsidiary Sales of good5 for Bursary Fund 2.602 3.399 3,399 29,799 29.799 38.923 38,923 587 587 929 929 32.401 587 32,988 42.322 929 43,251 Expenditu on ¢h•fftable Xilvilies Charttab acthhies 2023 Trndlng Totsl Charltable actlvltles 2022 Trn¢fing actlvities 2022 T¢)tal 2023 2023 2022 Direct costs Staff costs Depreciation and impairment Foo(J and drink iAundry & cleaning Programme events 258.318 13.895 272.213 251.321 16,739 268.060 12,388 84.229 9.910 13.015 774 6,121 13.162 .350 10.314 13.015 12.041 70,646 7.918 8,4SI 1.125 9.222 622 13,166 79,868 8.540 8.451 377.860 21.194 399.054 350,377 27,708 378,085 Share of support aThl g(weman¢e Costs {se nLe 81 SuprM)rt 181.095 11,069 Governance 16.643 192,164 17.147 120,700 10,309 11.055 160 131,755 10.469 57S.598 32.767 608.365 481,386 38,923 520,309 ATralysls by fund Unrestf¢cted funds Restritted funds 572.355 3,243 32,767 605.122 3.243 477,135 4,251 38,923 516,058 4,251 S75.598 32,767 608.365 481.386 38,923 520.309 15-
GLENTHORNE QUAKER CENTRE NiJfES TO THE FINANCIAL sfATEMEMfs (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Expendltwe on dritable èrtivitses (Connued) Tre costs of trading attivities relate to the charges made to the trnding subsidiary for the accommodation. meals and services provided by the chartty for the guests ol the trèding comparry. The costs ol charttable attivitie5 include those costs which are spectfic to the running ol the charity. the staff and housing costs of the Friend in Residence, the costs of providing the pmgramme events, and those costs thèt relate to the accommodation, meals and services provided for beneficiaries of the charity, includin8 bursary lidayS. Support Costs allorated to artivit5 2023 2022 Rates. water & rent Insurance Heat & light Telephone Repairs and maintenance Other site services Computer expense5 Printin& stationery, PK)Stage and advertising Booking commb5sion. bank chaiges & interest Mi5cellaneou5 expenses Governance costs 18.697 31,546 35,669 5.467 65,702 14.S32 5,516 2,712 7.684 4.639 17,147 19.147 12,925 20,280 6,868 40.159 13.470 6,138 2.815 6,407 3,546 10,469 209.311 142,224 Analysed between: Charitable a(tivitie5 Trading activities 197,738 11.573 131,CM)9 11,215 209.311 142,224 2023 2022 Governance costs comprlse: Audit fees Legal and professional Committee travel & sub5iStence Book-keeping Welcome Bursary 5,571 5,560 793 4,414 88 1.980 3.243 1,716 4.251 17.147 10,469 16-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR ThIE YEAR ENDED 30 NOVEMBER 2023 Trustees None of the trustees lor any persons confied with them) received any remuneration or benefits frDm the charity during the year. Trustees, expenses in fespett of tr4vel and subsistence amounted 10 £79312022.. £881. 10 Employees The average monthly number of employee5 durin8 the year was-. 2023 Number 2021 Number 13 13 Employment costs 2023 2022 Wages anij salarie5 Social security costs Other pension costs 252,076 15.858 4,279 243.531 19,559 4,970 272.213 268,060 There were no employees whose annual remuneration was [re than £60,(KX). li Taxation The charity is exempt from taxat on its arttrvitie5 because all its income is applied for charitsble purposes. 17-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMENfs (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 12 Tangible fThed assets Totsi and and bulldlws Cost orvaluatlon At l December 2022 2.ICKI.OC(I 3SO.I 173.( 7.3SI 2.630.357 At 30 November 2023 2.ICX).(XX) 350.(KX) 173.lJ)6 7.351 2,630,357 OÈpreciation and wnpairmènt At l December 2022 Depreciation chargwl in ttrle yvar 23.592 5.898 155.750 6.131 4.720 1,133 184,062 13,162 At 30 November 2023 29.490 161,881 5,853 197,224 Carrying amount At 30 November 2023 2.100.LKX) 320.510 11.125 1.498 2,433.133 At 30 November 2022 2.1(X).(Kxi 326.408 17.256 2.632 2.446.296 The freehold property. comprising the Glenthorne rnain house. Cottage5ide and the flying freehold portion of Bankside, was Valu by Hackney & Leigh, chartered surveyors, in March 2019 at £2.100.fKKI. The trustees consider that the valuation is not significantly different the balance sheet date and therefore £2.1).(th has been used as a reasonable estimate of fair value_ The leasehold property. comprising the leasehold portion of 8ankside. was valued by Hackney & Leigh, chartered Surveyors. in March 2019 at £350.(W. The trustee5 consider that the valuation ¢5 not significantly different at the balance sheet date and iherefore £350.c has been as a reasonable estimate of fair value. Fixed a55et investments Orher Irwestments C05t or valuation At l December 2022 & 30 November 2023 Carylng arnount At 30 November 2023 At 30 November 2022 18-
GLENTHORNE QUAKER CENTRE NiyfES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 13 Flxed asset 1thnts Icortknuedl 2023 2022 Other investments comprise.. Investments in Subsidiaries Stock5 2023 2022 Raw materials and consumables 1,400 Debtors 20Z3 2022 Amounts falling due withln oneye•r. Trade debtors Amounts owed by subsidiary undertakings Other debtors Prepayments and accrued income 924 22.696 158 22,347 575 1.243 1,152 24.930 24,165 16 Loans and overdTrft5 2023 2022 Other loans 12.000 16,0 Payable within one year Payable after one year 4.1100 12,OL)O The Quaker5 in Yorkshire loan wa5 originally repayable over 10 years from 2017, interest free. In 2020 and 2021 there were no amounts repaid and the repayment tem) was extended. however three paYments were repaid in 2021 and the overall term has now reverted backto 10 years. 19-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL STATEMEKfs ICONTINUEDI FOR THE YEAR ENDED 30 NOVEMBER 2023 l7 Creditor5: arnounts fallln8 due wlthkn one year 20Z3 20Z2 Borrowings orhertaxation and social seturtty Trade credÈtors 4.0(Xl 28,301 21.988 15,260 41,375 11,790 29,551 12,635 16.239 34,913 15.093 Amounts owed to subsidiary undertakbng¥ her creditors Accruals and deferred income 122,714 lJ2,431 Deposits in advance include amounts received from guests of the trading subsidiary which are held by the charity in the charity's bank account until the date of the stay. Credltors: amounts lalllns after more than one year 2023 2022 Borrowings 12,OLX) 19 Restrictsd funds The restriaed funds of the charity comprise the unexpended balance5 of donations and grants held on tru515ubject to specific conditions by donors as to how they may be used. At l De(ember 2022 Incomlng TrnnsfeTsAt 30 No¥ember 2023 expended Bursary Fund Freehold propertv Freehold property revaluation serve 46.965 609.n4 13.601 13.2431 110,4131 46,910 609,724 1.490.276 1,490,276 2.146,965 13,601 13.2431 110.4131 2,146.910
GLEKfHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sTATEmEs {CONTINUED) FOR THE YEAR EIVDED 30 NOVEMBER 2023 19 Restricted fvnds Icontlnuedl Prevlous ye•r. At l Decembe¥ 2021 Incominz Resources TransleYsAt 30 N¢)vernber 2022 Bursary Fund Freehold property Freehold property revaluation reserve 51.418 609.724 10,8 14.2511 111,0621 46,965 609,724 1.490.276 1.490.276 2.151,418 10.860 14.2511 111.0621 2,146,965 The transfer of £10,413 from the Bursary Fund tts General funds presents bursary a55iStance12022.. £11,062). Bursary assistance 15 the value of accommodation that would otherwise have been charged to the guests in need. 20 Unfestrlcted funds The unrestritted funds of the charity comprise the unexpended balance5 of donations and grants which are not subject to specific conditTrOn5 by donors and grantors as to howth£y may be used. These include designated funds which have been set aside out of unre5rricted funds by the trustees lor specific purposes. At l December 2012 Iw*oming TwansfersAt 30 Novembtr 2023 Contingency reserve BuildinÉ reserve Leasehold property Leasehold property revaluabon reserve 8,OLK) 12,0(X) 165,782 12.fAKJ 168.832 13.0501 157,576 12,8471 154,729 FixLure5 ftttings & equipment & compute¥ General funds 19.888 122.517 17,2641 1594.8081 12.624 115,390 574.421 13.260 488.813 574,421 1605.1221 10.413 468.525 21
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL sfATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 20 Lknrestricted fvnds Icontlnuedl ¥lous year: At l Dernber 2021 IncomSTrg TferSAt 30 N(v4ember 2022 Contingency feserve Building reserve Leasehold property Leasehold property revaluation reserve 8.oc 12.0(KJ 8,000 12,1XJO 168,832 171.882 13.0501 160,424 12.8481 157,576 Fixtures fittings & eouipment & Cotnputer General funds 24,350 122.693 17.2681 1505.7401 19,888 122,517 514.460 18,8961 479.349 514.460 1516,0581 11,062 488,813 The Leasehold property and revaluation reserve reflect the net book value of leasehold property as shown in the Tangible fixed assets no. The Fixtures. Fittings & Equipment and Computer fund represents the net LKK)k value of the assets as shown in the Tangible fixed assets note. The Contingency reserve is held for emergency requirements and the Buildin8 reserve is held for planned renovations. The transfer of £2.847 from the Leasehold property revaluation reserve to General funds represents depreciation on the excess of the revaluation over c05t at 30 November 2018. written off over the remaining term of the lease Straight line until 4 April 207812022.. £2,8481. There was a transfer of £Nil to the Fixtures fittin8s & equipment & computer fund from General funds as no assets were acquired ijuring the year12022.. £2,806 re computer 5ysiem, indlon loop and dryer). The transfer in the Prr year of £8,(KKI from the General funds to Contingency reserve at)d the transfer of £12,0(KJ from the General lund5 to Building ¥e5erve are in respect of rinstatI8 these previously L¢fHlesi8nated reserve5 by the trustees during the year. The General funds transfer of £10,413 reflects all the transfers det3iled12022.. £8.8961. The Freehold property and revaluation reserve refiert the net book value of the freehold property in the Tangible fixed assets note.
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 21 ADalysls ol a55ets between funds Restricted fvnds 2023 Total funds 2013 2023 Fund balances at 30 November 2023 are Tepreserted by: Tangible assets Investments Current a55ets/lliabilitiesl Long term liabilities 333.133 2.1.¢70 2,433,133 143.390 18.IXX>I 46,910 190,300 18,0001 468.525 2.146.910 2,615.435 Restrictèd frJnds 2022 Tolal funts 2022 2022 Fund balances at 30 No¥ember 2022 are wtpre5ented by. Tangible assets Investments Current assetsllliabilitiesl Long terrn liabilities 346.296 2,ICrf).000 2,446,296 154.515 112.(KK)I 46.965 201.480 112,0001 488.813 2.146,965 2,635.778 22 Related party transactlo There were no di5closable related party transartions durin8 the year12022- nonel. 23 Subsldlarles Details of thecharity's SUbdianeS at 30 November 2023 are ès follow5.' Narne of undertakln8 Reglstered Naiure of bu5ine55 aa5S Ot sre5 held % Held Dlrett Indirert Glenthorne Guest House Limited UK Tradin8 subsidiary Ordinary loo.00 The aggregate capttal and reserves and the result for the year of subsidiaries excluded from consolidation wa5 a5 follows.. frlame of undertaknng ProfrtllLossl Caphal and -23-
GLENTHORNE QUAKER CENTRE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023 Z3 Subsldoarles Icontlnuedl Any profrt made 15 payable to the charity as a GiftAKI donatKJn 24 Cash generated from opefations 2023 2022 IDeficitl/surpus for the year 120.3421 5.011 Adjurttnents for.. Inve5trnent income fecognised in statement of financial attiviries Depreciatlon and impairment of tangible fixed assets 11.5271 13.162 11441 13,166 Movements in working capitsl= Ilncreaselldecrease in debtors Intreaselldecreasel in creditors 17651 10.283 28.161 117.5171 Ca$h eenerated from 0ratIOnS 811 28.677 25 Anal15 of dmnys In netlunds Cash Ilows At30 November 2023 20ZZ Cash at bak and in hand 288.346 11.6621 286.684 Loans falling due wthin one year Loan5 fallin8 due after more than one year 14.(KK)I 112.IKK)I 14,IKM)I 18,0001 272.346 2.338 274,684 -24-