Chairfs Report/Trustee's Report: Mike made his xreetin& thankcd the committee officers, Sue Rawson and lohn Bea15. fur the AGM preparation, and proceeded with hls report. First five months of 2023, not much has been donc in the theatre, perhaps a fall out of the pandemic, but things must chang7e. Funding- Amelia found the Marjorie Kirk Trust, and from applicati()iis to the sanie, we have received funding (If £25,000. From Bridllngton Council £15,000 for a new heatinby 5yStem and a £5,000 donation frum the IA)rd Fenffe as another £15,000. uf the abnve fundin& has paid for our new alr conditioning system, whSch .should be completed soon. We received a supportivc donation of £3,500. to nur Dementia Friendly Fllm shows. A total £59.000. of funding. since last year, proves how much we are ihou%ht of by our community. We wlll, of course, %ive back to our community. The plans for our old workshup and prop store area in the me7.72nine, are to crcate a dormer ruom for rehearsals thus. making the tht'atre more efflclent. We have performed seven shows throughout the year and In keeplng with our aims and constitution are engaged with an outside company to resLirt and bring hack the youth and younger sections of the society after thc Covid lockdowns. We were also asked and provided acturs for a murder mystery play at the local Sewerby Ilall which brought thL' SOLiety a fee of £500. Although things are muving slowly after Covid we are making 7reat proRress in developing the ncw works.hop are<1 and are lookinLF into how we can make the old workshop arca into a rehearsal area which would enable us to accomniodate different produrtions bein¥ rehearsed at the saiiie tiille. So as a society 2022 was a successful comeback after the covid lockdowns but there is much we Still have lo do. **From: J and P Beales** pajobeales@hotmail.com **Subject:** Re: Think we are there now **Date:** 29 May 2023 at 18:09 **To:** Graham Beeston gbeeston@gbeeston.karoo.co.uk Hi Graham, all done! I have enclosed the following; Le:er to the Chair etc. 2 pages & signed Copy of signed accounts - scans 1,2&3 Copy of signed invoice for my fee scan 4 If you are ok with the le:er then it can be sent to Mike & Paul with the copy of the signed accounts. If you need to discuss it then just give me a call/email I will deliver the originals to Paul, addressed for Mike What would you like me to do with the 3 folders? I have also kept out for you Rick's cleaning invoice as its now in this year Best Wishes Graham, a pleasure working with you - let me know when you are available for a beer! John **From:** Graham Beeston **Sent:** 29 May 2023 15:38 **To:** J and P Beales **Subject:** Think we are there now Hi John Well I’ve adjusted the depreciation cell formula and it seems to give a better answer (looks right!). I’ve also made some adjustments re other expenditure in the form of amounts of £264, £30.24, £105.60, £420.75, £396, and £1382.50 all of which were amounts relating to cost of screenings or paid to visiting shows which in the previous year we showed as professional fees paid out. So looks like I had analysed them to other instead of professional fees on the expense sheet. I have now adjusted those also. I’ve also been through on the balance sheet and Income & Expenditure sheets and adjusted the 2020/21 headings to 2021/2022 so hopefully they are now making sense of the right year. I think you are right about the cash and we will have a look at the floats and you are right really we should have a look at the stock maybe as well. Maybe at the moment though we should just get these accounts tied up get a set ready for the AGM and let you go on holiday with everything tied up. Thanks John for all your questions they have been very sensible and yes we must have a pint! p I’m sure we deserve one! Thanks again John and please if you have any more questions just ask Graham Finalty I havè prevlously submitte(I my Invol￿ for my fee of £21KI and I will be happy to art as examiner next year shwld you requlre my ser￿￿5. Yours Sir¢cerety John R Beales ACIB BRIDLINGTON AMATEUR OPERATIC AND DRAMA soaE BALANCE SHEET A5 AT 31 DECEMBER 2022 Y*ArZ021 F￿£D￿ssE[s Com at tst January 202Z Addltlons in ye4r Costat315r ￿e(￿mber 2022 240,60B 62,003 302,SII 240.60& 51,155 291,763 Depreciation at Istjanuary Z022 DÈprÈciatlon charged inyear DEpreti3￿Onar31St December2￿22 28.804 4,453 33,2S7 23,444 28.9￿4 289,354 262,959 FIxLure5Flttlny& Eylpmert ¢05t at Istjanuary 2D22 Addition5in year Cosi at 315t DÈcember2022 69,650 14.155 83.805 68,580 l.D70 69.650 DeprEaation at IstJavuary2021 Depreoaiion ¢har8ed In year Depreuation at 31st December Z022 55,285 2,873 58,158 51,067 4.218 55.285 25,647 14,365 I95,￿1 277,3Z4 OJRREiifASSErs Stock Yorkshire 8uilding￿ety Barclays Bank pk. Cash in H3nd Debtors 28 86,756 28 50,126 9.329 1,811 l(M),464 6,080 3.660 62,434 cUR￿￿Tl1￿MIlrnES Credltors Accrued gxkpnses 3,466 3866 200 TOTAL14EfaiRREiifASSET5 96,998 6IZ34 TOTALASSEIS LE5S11ABILmES 391,999 339.558 RESEAVEAccouNr Asat I lanuary2022 Extessof Incotn* overExp2ndilure 339558 52.441 314,633 24,92S 391.999 339,5 I have exaffllnedt￿ recordsofthe Soc￿ty, ￿tho￿tc3r￿rt¥o￿I an audit, ¥nd based ODthe inforn￿tiOn and expianaUonsqlvenio In￿ lfindtheseto be corrÈtt. John Bèales Iq Pagelof3 tsffiihl IAifTn&l AA•A TEI ID rtDfDATlf Akiri ¢nrirrv YEAR ENDED 31 DECEMBER 2022 INCOME AND EXPENDITURE ACCOUNT Year 2022 Ye4r 2021 INCOME CKEf SALES Box Office Booking Offi 3,158 39,378 1,271 17,201 42.536 18.472 FRONT OF H(WSE Proerammes Rèffles Ice Creèms Tealcoffee Bar Sundries 433 161 2.894 466 5,389 778 1.316 150 IA80 9,959 3,508 OTHER Grant5 Recelvable Theat￿ HiTe Subscriptions Fees Frlends Donations Miscellaneous 6iftAid i￿ereSt ReceniablE 13.536 16,288 1.085 27,710 Z,036 9,082 687 45,052 97,548 26,057 48,037 EXPENDrruRE GENEIiAL Repairs & Renewals General Runnin8Gxts Insurance Stationery Postages 1.751 2.650 1,024 449 94 3.967 995 697 740 96 323 915 454 Licen Travel Donatlon Accountancy Miscellaneaus 88 200 2,358 303 Carritdforward 12,761 97y8 4.573 48.037 Page2oF3 INCOME AND EXPENDITURE ACCOUNT contlnued Brou8ht forward 12,761 97.548 4.S73 48.037 EKPENDITURE Production Costs Royalties Sceneryand Props Costumes Program Costs Raffle Ice Creams Tealcoffee 22 12,4211 702 870 18 3.S32 1.328 L311 1.188 81 2.351 410 420 19911 Feod ett. Professional Fees Advert15in bslkores Travel Room Hire Provision forAbandoned Show Depreciation 420 13.167 1.354 31 8,627 1.116 58 250 124 7.326 9.578 32,347 45,108 18,536 23,109 Total EKper+dKur¢ EXCESS OF INCOME OVER EXPENDITURE 52MI 24.928 NLT INCOME ricket Sales Members Subscriptitr)s EXPENOITURE Profe55ional Fee5 Ubs &Scripts Advertlsing cense Fee Scenery, Costumes, PrDPS & Sound ÉXCESSOF IPKQMEOVER EXpEND￿VRE PB8e3of3 John R Beales Consulting 3 Green Lane Bempton Y015llE Tel: 07543460558 29th May 2023 Invoice Number; 20231513 To; Graham Bee5ton, Bridlington Amateur Operatic and Drama Society Re; Examination of Annual Accounts for 12 months to 31 December 2022 Bank Account: Uoyds Bank PLC, Colmore Row, Birmingham branch: S/Code 301YX)3 A/C No. (K)926467 Amount Due; £200.00 **From: J and P Beales** pajobeales@hotmail.com **Subject:** Re: Think we are there now **Date:** 29 May 2023 at 18:09 **To:** Graham Beeston gbeeston@gbeeston.karoo.co.uk Hi Graham, all done! I have enclosed the following; Le:er to the Chair etc. 2 pages & signed Copy of signed accounts - scans 1,2&3 Copy of signed invoice for my fee scan 4 If you are ok with the le:er then it can be sent to Mike & Paul with the copy of the signed accounts. If you need to discuss it then just give me a call/email I will deliver the originals to Paul, addressed for Mike What would you like me to do with the 3 folders? I have also kept out for you Rick's cleaning invoice as its now in this year Best Wishes Graham, a pleasure working with you - let me know when you are available for a beer! John **From:** Graham Beeston **Sent:** 29 May 2023 15:38 **To:** J and P Beales **Subject:** Think we are there now Hi John Well I’ve adjusted the depreciation cell formula and it seems to give a better answer (looks right!). I’ve also made some adjustments re other expenditure in the form of amounts of £264, £30.24, £105.60, £420.75, £396, and £1382.50 all of which were amounts relating to cost of screenings or paid to visiting shows which in the previous year we showed as professional fees paid out. So looks like I had analysed them to other instead of professional fees on the expense sheet. I have now adjusted those also. I’ve also been through on the balance sheet and Income & Expenditure sheets and adjusted the 2020/21 headings to 2021/2022 so hopefully they are now making sense of the right year. I think you are right about the cash and we will have a look at the floats and you are right really we should have a look at the stock maybe as well. Maybe at the moment though we should just get these accounts tied up get a set ready for the AGM and let you go on holiday with everything tied up. Thanks John for all your questions they have been very sensible and yes we must have a pint! p I’m sure we deserve one! Thanks again John and please if you have any more questions just ask Graham Finalty I havè prevlously submitte(I my Invol￿ for my fee of £21KI and I will be happy to art as examiner next year shwld you requlre my ser￿￿5. Yours Sir¢cerety John R Beales ACIB BRIDLINGTON AMATEUR OPERATIC AND DRAMA soaE BALANCE SHEET A5 AT 31 DECEMBER 2022 Y*ArZ021 F￿£D￿ssE[s Com at tst January 202Z Addltlons in ye4r Costat315r ￿e(￿mber 2022 240,60B 62,003 302,SII 240.60& 51,155 291,763 Depreciation at Istjanuary Z022 DÈprÈciatlon charged inyear DEpreti3￿Onar31St December2￿22 28.804 4,453 33,2S7 23,444 28.9￿4 289,354 262,959 FIxLure5Flttlny& Eylpmert ¢05t at Istjanuary 2D22 Addition5in year Cosi at 315t DÈcember2022 69,650 14.155 83.805 68,580 l.D70 69.650 DeprEaation at IstJavuary2021 Depreoaiion ¢har8ed In year Depreuation at 31st December Z022 55,285 2,873 58,158 51,067 4.218 55.285 25,647 14,365 I95,￿1 277,3Z4 OJRREiifASSErs Stock Yorkshire 8uilding￿ety Barclays Bank pk. Cash in H3nd Debtors 28 86,756 28 50,126 9.329 1,811 l(M),464 6,080 3.660 62,434 cUR￿￿Tl1￿MIlrnES Credltors Accrued gxkpnses 3,466 3866 200 TOTAL14EfaiRREiifASSET5 96,998 6IZ34 TOTALASSEIS LE5S11ABILmES 391,999 339.558 RESEAVEAccouNr Asat I lanuary2022 Extessof Incotn* overExp2ndilure 339558 52.441 314,633 24,92S 391.999 339,5 I have exaffllnedt￿ recordsofthe Soc￿ty, ￿tho￿tc3r￿rt¥o￿I an audit, ¥nd based ODthe inforn￿tiOn and expianaUonsqlvenio In￿ lfindtheseto be corrÈtt. John Bèales Iq Pagelof3 tsffiihl IAifTn&l AA•A TEI ID rtDfDATlf Akiri ¢nrirrv YEAR ENDED 31 DECEMBER 2022 INCOME AND EXPENDITURE ACCOUNT Year 2022 Ye4r 2021 INCOME CKEf SALES Box Office Booking Offi 3,158 39,378 1,271 17,201 42.536 18.472 FRONT OF H(WSE Proerammes Rèffles Ice Creèms Tealcoffee Bar Sundries 433 161 2.894 466 5,389 778 1.316 150 IA80 9,959 3,508 OTHER Grant5 Recelvable Theat￿ HiTe Subscriptions Fees Frlends Donations Miscellaneous 6iftAid i￿ereSt ReceniablE 13.536 16,288 1.085 27,710 Z,036 9,082 687 45,052 97,548 26,057 48,037 EXPENDrruRE GENEIiAL Repairs & Renewals General Runnin8Gxts Insurance Stationery Postages 1.751 2.650 1,024 449 94 3.967 995 697 740 96 323 915 454 Licen Travel Donatlon Accountancy Miscellaneaus 88 200 2,358 303 Carritdforward 12,761 97y8 4.573 48.037 Page2oF3 INCOME AND EXPENDITURE ACCOUNT contlnued Brou8ht forward 12,761 97.548 4.S73 48.037 EKPENDITURE Production Costs Royalties Sceneryand Props Costumes Program Costs Raffle Ice Creams Tealcoffee 22 12,4211 702 870 18 3.S32 1.328 L311 1.188 81 2.351 410 420 19911 Feod ett. Professional Fees Advert15in bslkores Travel Room Hire Provision forAbandoned Show Depreciation 420 13.167 1.354 31 8,627 1.116 58 250 124 7.326 9.578 32,347 45,108 18,536 23,109 Total EKper+dKur¢ EXCESS OF INCOME OVER EXPENDITURE 52MI 24.928 NLT INCOME ricket Sales Members Subscriptitr)s EXPENOITURE Profe55ional Fee5 Ubs &Scripts Advertlsing cense Fee Scenery, Costumes, PrDPS & Sound ÉXCESSOF IPKQMEOVER EXpEND￿VRE PB8e3of3 John R Beales Consulting 3 Green Lane Bempton Y015llE Tel: 07543460558 29th May 2023 Invoice Number; 20231513 To; Graham Bee5ton, Bridlington Amateur Operatic and Drama Society Re; Examination of Annual Accounts for 12 months to 31 December 2022 Bank Account: Uoyds Bank PLC, Colmore Row, Birmingham branch: S/Code 301YX)3 A/C No. (K)926467 Amount Due; £200.00