## **Trustees' Annual Report for the period** Period start date Period end date Day 01 Month 01 Year2020 Day31 Month12 Year 2020 **To** ## Section A Reference and administration details **Branch name** Crook & District (referred to hereinafter as either the “Branch” or the “Charity”) **Other names / number Branch is known** **by** 0475 **Registered charity number (if any)** 231579 **Branch's principal address** 12 North Terrace Crook Co Durham **Postcode DL15 8LD** ## **Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee)** |1
2
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9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Frank
Heatherington|Chair||| ||Colin Dennis|Secretary|1/1/20 to 2/3/21|| ||Pauline Lake|Treasurer||| ||Trevor Manuel|Committee||| ||Peter Shepherd|Committee||| ||Phil Chinery|Committee||| ||Paul Abbott|Committee||| ||David Tindale|Committee||| |||||| 10 11 12 13 14 15 ## **Names of any other trustees for the Branch (for example, any custodian trustees in relation to branch property)** |**roperty)**|| |---|---| |**Name**|**Dates acted if not for whole year**| |N/A|| ||| ||| ## **Names and addresses of advisers (Optional information)** |**Type of adviser**
**N/A**|**Name**|**Address**| |---|---|---| |||| |||| |||| ## **Section B Structure, governance and management** ## **Description of the branch’s trusts** Royal Charter, Rules, Byelaws, Area and Branch Regulations of the Royal Type of governing document Air Forces Association. (e.g. trust deed, constitution) Unincorporated association How the Branch charity is constituted (e.g. trust, association, company) Elected by the branch membership Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the branch’s organisational structure and any wider network with which the charity works; - relationship with any related parties (including branch club); - trustees’ consideration of major risks and the system and procedures to manage them. ## **Charity’s organisational structure** The charity is a branch of the Royal Air Forces Association which is a Royal Charter body and registered as a charity in England and Wales under number 226686 and in Scotland under SC037673 (“the Association”). The Association has many branches all of which share the same charitable object as the Association and are subject to the same constitution. **Trustee induction and training** - **Related party relationships – club (if operated)** - **Risk management** ## **Section C Objectives and activities** **Summary of the objects of the branch set out in its** To promote, through the comradeship engendered by its members, the **governing document** welfare by charitable means of all serving and former members of Her Majesty’s Air Forces, their spouses and dependents, together with the widows and widowers and dependents of those who died whilst serving or subsequently. **Summary of the main** The Trustees are aware of Guidance. They organise events to support **activities undertaken for the** Wings Appeal and use club facilities to promote comradeship and **public benefit in relation to** welfare of our veterans and members. **these objects (include within this section the statutory** Pool, darts and dominoes are available to all members with veterans **declaration that trustees have** normally playing dominoes twice weekly, however some of these **had regard to the guidance** activities have been curtailed part of this year due to Covid restrictions. **issued by the Charity** In normal circumstances we hold quizzes, raffles and entertainment. **Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include 20% of money raised, via events held and from donations to wings tins, further statements, where was donated to the Branch welfare account. This will be used for welfare relevant, about: purposes in the local area. • policy on grant making; The club and branch donated £450 each to Operation Connect, • policy programme related organised by the RAF Association. investment; The membership rebate was waived and the money donated to • contribution made by Operation Connect (£400 + in addition to the £450 detailed above) volunteers. ## Section D Achievements and performance |**Summary of the main**
**achievements of the branch**
**during the year**|The club and branch have launched a website enabling members to
keep up to date with past and future events and monies raised. It
shows names of the current committees. There are also many “before”
and “after” pictures charting the changes made during the
refurbishment of our premises throughout the year. Initially a grant of
£900 was obtained from the Raf Association enabling asbestos
removal from the Committee room, staircase and landing. The branch
was successful in obtaining a grant of £120078 from the Armed
Forces Covenant Trust Fund. This money was used to fully refurbish
the ladies and gents toilets, function room, pool room, bar and lounge
areas in addition to the installation of a new bar upstairs and a partial
upgrade to the down stairs bar.
Money was raised in the previous Nov & Dec and carried forward to
add to donations received from a BBQ and Challenge 80 events. For
Challenge 80 a sprit draw was held within the club, donations made
via Wings Tins for commemorative ducks and our Standard Bearer
walked, carrying the standard, 80 laps around Crook Market place.
The latter raised £800 making a total of £1562 being forwarded to
RAFA Wings Appeal to be added to £160 raised via a Just Giving
page.
The Committee contacted members after the initial Covid lockdown to
enquire after their general wellbeing and also advise them that help
was available where required. Committee and branch members
supported each other on an ad-hoc basis by telephone contact,
helping with shopping and visiting when members were shielding or ill.|The club and branch have launched a website enabling members to
keep up to date with past and future events and monies raised. It
shows names of the current committees. There are also many “before”
and “after” pictures charting the changes made during the
refurbishment of our premises throughout the year. Initially a grant of
£900 was obtained from the Raf Association enabling asbestos
removal from the Committee room, staircase and landing. The branch
was successful in obtaining a grant of £120078 from the Armed
Forces Covenant Trust Fund. This money was used to fully refurbish
the ladies and gents toilets, function room, pool room, bar and lounge
areas in addition to the installation of a new bar upstairs and a partial
upgrade to the down stairs bar.
Money was raised in the previous Nov & Dec and carried forward to
add to donations received from a BBQ and Challenge 80 events. For
Challenge 80 a sprit draw was held within the club, donations made
via Wings Tins for commemorative ducks and our Standard Bearer
walked, carrying the standard, 80 laps around Crook Market place.
The latter raised £800 making a total of £1562 being forwarded to
RAFA Wings Appeal to be added to £160 raised via a Just Giving
page.
The Committee contacted members after the initial Covid lockdown to
enquire after their general wellbeing and also advise them that help
was available where required. Committee and branch members
supported each other on an ad-hoc basis by telephone contact,
helping with shopping and visiting when members were shielding or ill.|| |---|---|---|---| |**Section E**|**Financial review**||| |**Brief statement of the**
**branch’s policy on reserves**
**Details of any funds materially**
**in deficit**|||| |||At 31 Dec 2020 the Branch held £62 cash, £81 in a current account and
£2855 in a high interest account. As the whole of the Wings Appeal
money was sent to RAF association a balance of £1 was kept within the
account.
The Welfare account holds £782.|| |||No deficits.|| **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the branch’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the branch; - investment policy and objectives including any ethical investment policy adopted. The Branch’s income is derived from:Club rent Fundraising Membership rebate Expenditure:Donations to Welfare account Wings appeal Operation Connect The branch has no sizable reserves although £2855 was held in the Higher Interest account at 31 Dec 2020 with the balance in a current account. ## **Section F Other optional information** Our Standard Bearer normally attends ceremonies at Durham and Crook for Remembrance Day. He attends funerals of ex-servicemen in our area, leading the coffin in and out of the church or crematorium. The Branch also offers the loan of a coffin drape bearing the RAF crest if requested. The Branch also has a Welfare Officer but due to Covid has been unable to obtain his training and provide a service during 2020. This matter is being rectified in early 2021. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the branch’s trustees** ## **Signature(s)** **Full name(s)** Frank Heatherington **Position (eg Secretary,** Chair **Chair, etc)** Pauline Lake Treasurer. OROYAL AIRFORCES Association Date 24 March 2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of EAEA On accounts for the year ended 31 /12/2ozD Charity no (rf any) Set out on pages I report to the trustees on my examination of the ar￿Unts of the above charity (Wie Trusf) for the year ended Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in attordan￿ wtth the requirements of the Charities Act 2011 {°the Acr). I report Tn respect of my examination of the Trusys accounts carried OLrt under section 145 of the 2011 Act and in carrying out my examination, I have followed all the ap￿1(￿ble Directions grven by the CharFty Commission under section 145(5)(b) of the Act Independent examiner's statement I have completed my examination. I ￿nriMi that no material matters have come to my attention in connection wtth the examination (other than that dÉsclosed below ') which gives me cause to believe that in, any material respect the acc4)unting records were not kept in accordan￿ wtth section 130 of the CharTties A(*, or the accounts did not a¢x¥Jrd with the accnunting recorrjs; or the aC￿Unts did not comply with the app4i¢2ble requirements con¢eming the form and content of a￿OUnts set out in the Charttses (Accounts and Reports) Regulations 2008 olher than any requiremerrt that the accounts give a Irue and fair view which is not a matter nsidered as part of an independent examination. I have no Con￿MS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a protEr underEtanding of the a(£ounts to be reached. . Please delete words in the brackets rflhey do not apply. Slgned: Date: 22 2oal Name: IER Oct 2018 Relevant professional qualification(s) or body (rf any): Address: 3< k/A Y /rf - L<- ￿£4￿z . /J&(.<144 Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accnunts: directions and guidan￿ for examiner5). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018 ROYAL AIRFORCES ASSOCIATION - CROOK & DISTrICT BRANCH CLUB BALANCE SHEET AS AT 31 DECEIIBER 2020 2019 Fued Assets Fixtures and rrttings Oepreaation to date 20.075 5,632 26.753 25.360 14.442 1.393 cu￿nt Assets Stock Cash at Bank Current Account H18A Cash in Hand 1.605 25.243 15.217 23,206 27.2 Bar Float Treasurer Sundry Debtors Total Current A55ets 55.903 53,883 Current Ibabilities Sundry Credito Heineken DCC Li￿n 1289 70 Total A55ets Less Current liabilit￿5 55.833 53,883 Ac￿￿vIated Funds 53 57.829 General {Ca5h Flqrw) 1,950 - 5.235 55,833 53.883 I hereby certify that the aub Income and Expenditure Accounts, shown above, are in accordance wrth the Books of AccouErts presented to me. In my opinion, the forgoing Balance Sheet is properly drdwn up and exhibtts a true and correct view of the state of the Royal Airforce Association- Crook & Distrirt Branch aub Accounts at 31 December 2020 021 LD T4 mo¢0 ovo 1# 0 3 • Ovfftr ¢0 ¢n )￿rn￿l￿ ID￿0 r*) r ID O ro o) r ¢D Q> INCOIIIE Sales Discount Subscriptions Raffle5 & Bingo Bank Interest Donations Rent LA COVID Grant Bank Transfers from Savings Msscellaneous 26,781.86 177.47 1.163.(M) 14.302.50 22.140. 807.92 TOTALS 65.372.75 EXPENDITURE Wages & Tax Supplies and Servi￿$ purd￿￿ Istockl Rent Utilities Insurance Repairs & Rene￿71$ Line hire & Maintenan Fox Gas ststionery and Misc Expenses Donation to RAFA Legal and iicences Bank cha￿e5 Bank Tran5Fers to Savings 472.50 9.066.63 14,651.06 486.64 2,743.37 1.701.84 20.913.97 1.316.20 94.92 520.14 462. 285.04 67.96 lo.1￿.[￿) 710.50 TOTALS 63.492.77 1,879.98 1.949.98 CHARITY (OMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl mbers of /ZAKA On accounts for the year ended 31 Charity no (rfany) Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trusf) for the year ended Responsibilities and basis of report As the charity's tnjstees, you are resp)nsible for the preparation of the accounts in accordan￿ wilh the requirements of the Charities Act 2011 rthe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in ￿rryIng out my examination, I have followed dl the applitsble Directions given by the Charity Commission under section 145(5)(b) of the Act Independent examinerfs statement I have completed my examinab"on. l o)nfitm that no material matters have come to my attention in connection with the examination (other than that disdosed below ") which gives me ￿use to believe that in. any material resFecL the accounting records were not kept in a(￿ordance with section 130 of the Charibes Art or the aC￿)unts did not a￿rd with the ac¢)Junting reojrds,. or the aco)unts did not comply with the applicable requirements cOn￿ming the fonn and content of accotjnts set out in the Charities (Accounts and Reports) Regulations 2008 otrÈer than any requirement that the ac￿)untS give a 'true and fairf view which is not a matter crjnsidered as part of an independent examination. I have no cOn￿mS and have come across no other matters in Connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete words in Ihe brackets rfthey do not apply. Signed: Date: Name: Ott/g£.4 f IER Oct 2018 Relevant professional qualffication(s} or body (if any): Address: - L£_ ￿r￿q￿l, c£ooJ Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examiners). Glve here brfef details of any items that the examFner wlshes to disclose. E-Ae QAL gAegtr E-A. f/1, /f¥e IER Oct 2018 ROYAL AIRFORCES ASSOCIAnON- CROOK & DISTRM BRANCH BRANCH BALANCE SHEET AS AT 31 DECEMBER 2020 2019 Fixed Assets Tangible Assots Propety Current Assets Welfare Account Debtors- Wings rebate Cash at Bank 437 437 Cash in Hand Cash at Bank Cash 8t Bank Cash at Bank 498 839 3412 Current Account HIBA Wings 81 1781 1187 Current liabililies Outstanding cheques -24 Total assots less ¢ur¥eftt liabilitios 3.757 5,187 Accumulated Funds General IP&L) 5.187 1,430 5,187 Total Funds 3.757 5,187 I hereby certify that the Branch Income and E%p￿drture Acc(xJnts. sh7￿n aM)ve. are in accordance wfrth the Books of Accounts presented to me. In my opinion, the forgoing Balarte Sheet is proFwty drawn up arKI exhib5b a true and cor￿￿ view of the stste of the Royal Awforc* ASS￿#￿￿. Crook & Dtslrrt Branch. Branch AcC￿nts at 31 December 2020 21 o 00 cio