**Trustees' Annual Report for the period** Period start date Period end date Day 01 Month 01 Year2021 Day01 Month12 Year2021 **To** Section A Reference and administration details ## **Branch name** ## MELTON MOWBRAY (referred to hereinafter as either the “Branch” or the “Charity”) **Other names / number Branch is known by** 774 **Registered charity number (if any)** 231562 **Branch's principal address** 24, ASFORDBY ROAD ## MELTON MOWBRAY ## LEICESTERSHIRE ## **Postcode LE130HR** ## **Names of the Branch charity trustees who manage the charity (generally known as the Branch Committee)** |**Trustee name**|**Ofce (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if any)**| |---|---|---|---| |PHILIP TAYLOR|COMMITTEE
MEMBER|09/11/19|BRANCH
MEMBERSHIP| |TOBY BURTON|CHAIRMAN|09/11/19|“| |BRENDA COX|SECRETARY|24/05/19|“| |PAUL
KENNINGTON-
DAWE|TREASURER|08/09/20|“| |BRIAN FARE|WELFARE/WINGS
OFFICER|09/11/19|“| |JOHN JINKS|COMMITTEE
MEMBER|18/19/20|“| **----- Start of picture text -----**
NEIL BOWLES COMMITTEE 23/03/21 “
7
MEMBER
8 HAROLD JARVIS PRESIDENT 9/11/19 “
9 PAUL DAVIES VICE PRESIDENT 9/11/19 “
10
11
12
13
14
15
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## **Names of any other trustees for the Branch (for example, any custodian trustees in relation to branch property)** **----- Start of picture text -----**
Name Dates acted if not for whole year
N/A
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## **Names and addresses of advisers (Optional information)** **----- Start of picture text -----**
Type of adviser Name Address
N/A
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## **Section B Structure, governance and management** ## **Description of the branch’s trusts** Royal Charter, Rules, Byelaws, Area and Branch Regulations of Type of governing document the Royal Air Forces Association. (e.g. trust deed, constitution) Unincorporated association How the Branch charity is constituted (e.g. trust, association, company) Trustee selection methods Elected by the branch membership (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the branch’s organisational structure and any wider network with which the charity works; - relationship with any related parties (including branch club); - trustees’ consideration of major risks and the system and procedures to manage them. ## **Charity’s organisational structure** The charity is a branch of the Royal Air Forces Association which is a Royal Charter body and registered as a charity in England and Wales under number 226686 and in Scotland under SC037673 (“the Association”). The Association has many branches all of which share the same charitable object as the Association and are subject to the same constitution. ## **Trustee induction and training** All trustees continue to receive up to date information. ## **Related party relationships – club (if operated)** The branch has a very good relationship with its club and works closely with its committee. ## **Risk management** Measures have been but in place to make sure branch and club do not have the same members serving on both committees to avoid conflict of interest. There are two completely different committees. The secretaries of both committees are ‘in attendance’ at each other meetings but are not members of that committee and have no voting powers. Health and Safety tool kit in use for all procedures. Trustees continue to assess the risk on how to spend charitable funds. ## **Section C Objectives and activities** **Summary of the objects of the branch set out in its governing document** To promote, through the comradeship engendered by its members, the welfare by charitable means of all serving and former members of Her Majesty’s Air Forces, their spouses and dependents, together with the widows and widowers and dependents of those who died whilst serving or subsequently. **Summary of the main activities undertaken for** Due to the Coronavirus pandemic, there was no face-to-face **the public benefit in** fundraising activity, i.e. street collection, but static collection **relation to these objects** boxes were in shops, pubs and restaurants in the town centre. **(include within this section the statutory** The local RAFAC carried out virtual functions and in house **declaration that trustees** events to raise funds for the Wings Appeal. **have had regard to the guidance issued by the** The branch restarted Brew for the Few coffee mornings and its **Charity Commission on** monthly quiz in the second half of the year. All proceeds to the **public benefit)** Wings Appeal. The branch restarted Brew for the Few coffee mornings and its monthly quiz in the second half of the year. All proceeds to the Wings Appeal. A Christmas Draw was held this year raising £177 for the Wings Appeal. The branch Welfare Officer was still unable to carry out home visits but continued the work through phone calls and email. Over 70’s calls were reduced as the branch HQ and club was open again but still target the single and vulnerable. All Trustees continue to act in accordance with CC guidelines. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. We have no policy investment plan as such as our branch does not have large sums of money but tries to keep a reserve of £10000 to help towards the running costs of the property and the day to day running of the branch. The Armed Forces Covenant Fund Trust awarded the branch a grant of £121000 for a major refurbishment including new disabled facilities, ladies and gents toilets, kitchen, level access to the entrance and down stairs rooms, new roof, new fenced outdoor seating area with a memorial garden, a new storage facility, a new security fence running the length of the property and driveway post to protect carpark users. A large group of members helped in this project volunteering their time especially in clearing the premises ready for work to commence and after getting it ready again for the grand opening event. Although we have members that are willing to do manual work i.e. painting, gardening etc. we still find it difficult to find people to take committee/trustee positions. Section D Achievements and performance Organised our local Battle of Britain Wreath Laying Ceremony **Summary of the main** in the towns Memorial Gardens. **achievements of the branch during the year** Laid Poppy crosses on War graves in the local cemetery. Supported the local RBL on the Armistice parade and laid a wreath. Members along with the branch standard attended all these events following government guidelines. Wings Appeal some £300 up on last year. £4310.23 for 2021, most of this was raised online through Just giving. We did not claim the Wings rebate this year. But donated £1000 to Connections for Life. Branch was able to make contributions to the Wings Appeal this year as the coffee morning and quiz have started again. A Christmas Draw was also held. Welfare Officer continues to work remotely through phone, email and text, Targeting the lonely and vulnerable. Organised a grand reopening event to promote the local branch within the town, this was attended by local dignitaries and RAFA HQ officials this raised awareness of the branch and its works within Melton Borough. **Section E Financial review** It is the branches policy to hold £10000 in reserve for the day to **Brief statement of the** day running and upkeep of the property. **branch’s policy on reserves Details of any funds** None **materially in deficit** ## **Further financial review details (Optional information)** - The branches main source of income is the rent paid by the - You **may choose** to include Tornado Club and by renting carpark spaces to a neighbouring - additional information, Dental Practice and a private individual. - where relevant about:  the branch’s principal All our events are self-funded and surplus monies donated to - sources of funds branch/welfare or Wings whichever the function was arranged (including any for. fundraising); - how expenditure has Wings Appeal monies goes directly to RAFA HQ to carry out its supported the key charitable purpose. objectives of the branch; - The branch membership rebate was claimed back this year, this - investment policy and goes into the general fund to help run and maintain the - objectives including any building, to run the branch and to promote the organisation in - ethical investment policy the wider public. - adopted. ## **Section F Other optional information** None. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the branch’s trustees** ## **Signature(s)** **Full name(s)** Brenda Cox **Position (eg** Secretary **Secretary, Chair, etc)** **Date** 22/03/2022 REGISTERED CHARrrY NUMBER.. 231562 THE ROYAL AIR FORCE ASSOCIATION BRANCH RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED i I DECEMBER 2021 THE ROYAL AIR FORCE ASSOCIATION BRANCH The truslees present the statement of accounts of the ¢harity for the year ended 31 December 2021 LEGAL AND ADMINISTRATIVE REPORT TRUSTEES The trustees who held office during the year weTe: Mr P Davies Mrs B Cox Mr P Kennington-Dawe Mr T Burton Mr P Taylor MrJ Jinks Mr H Jarvis SECRETAR Y MTS B Cox The title deeds of the Brnnch's Property is held by the National 'Royal Air Forces Association,. OBJECTTVES AND ACTtVITIES The Charity's principal activity continued to be that of rnising funds for the w¢lfare of ex-service And serving persons and their families. The charity is a registered charity, number 231562. The principal address of the charity is 24 Asfordby Roa￿ Melton Mowbray, Leicestershire, LE13 OHR. ACHEIVEMENTS, PERFORMANCE AND FINANCIAL REVIEW The results for the year are showM in the receipts and payments a￿o￿nt on pag¢ 4. During the Year the charity contributed funds to the head office in support of the Charities objectives. The funds movement in the year as shown on page 3. The trustees intend to continue the charity's operation in the above manner, STRUCTURE GOVERNANACE & MANAGEMENT The governing document of the branch is the Head ofifice Rules and Regulations that pertain to Branches. The recruitment and appointment of new In￿teeS are in accordance with the above rules and Regulations. Approved by th¢ Irustees on Independent Examin¢r'$ R¢port to th¢ Trustecs of The Royal Air Force Assoeiation Braneh I report on the accounts of the charity for the year ended 31 DecemlKr 2021 which are set out on pages 3 to 6. Respeelive responsibilities of the trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (thc 201 l Act) and that an independent examination ts needed. It is my responsibility to: Examine the accounts under section 145 of the 201 l Acl; Follow the procedu￿$ laid down in the general directions given by the Charity Commission under Section 145(5) (b) of the 20011 Act- and Slate whether particular matters have come to my attention. Basis of Independent examiner's report My examination was carried out in accordance with general directions given by the Charity Commission. An examination included a review of the account records kept by thc charity and a compari50n of the accounts prcscntcd with those r¢coTds. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as truslees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and ons¢qu¢ntly no opinion is given as to whether the accounts present a'lrue and fair view" and th¢ r¢port is limited to those nlatters set out in the statement below. Independent examiner's statement In connection with my examinatio￿ no matter has come to my attention: that gives my re&sonable cause to believe thaL in any material respecL the Tequirements: to keep accounting records in accordance with section 130 of the 2011 Act. to prepare accounts which accord with the accounting records and comply with the accounting requirefftent5 of the 2011 Act have not been n]et' or 2. to which, in my opinion. attention should be drdwn in order to enable a PToper understanding of the accounts to be reached. AKN BOND ............. .............Associated Accountancy Services Limited As*eiated AeeoL*rtancy 5ervites Ltd Th¢ OffKe LEL4 2EA 01664812098 THE ROYAL AIR FORCE ASSOCIATION BRANCH RECEIPTS AND PAYMENTS ACCOUKt FOR THE YEAR ENDED 310ECEMBER 2021 UNRESTRICTED 2021 2020 RECEIPTS Members fees and subscription Membership rebale Club Rent Car Park Rent Donation Repairs & Renewals Sundry In￿rne Deposit account interest 514 829 2,334 2,475 188 746 1.992 3.390 1.338 121.812 15 TOTAL RECEIPTS 129.976 6.343 PAYMENTS Remitted to headquarters Rates and water Insurance Heal & Light Postage & stationery Repairs and renewals Sundry expenses Flowers and wreaths Fire Alarm System 659 203 450 598 16 123,909 279 654 -580 -318 900 6.680 689 47 158 TOTAL PAYMENTS 126.338 8,072 NET RECEIPTS FOR THE YEAR 3.638 -1.729 THE ROYAL AIR FORCE ASSOCIATION BRANCH STATEMENT OF ASSETS AND LIA81LITIES AS AT 31 DECEMBER 2021 2021 2020 MONETARY ASSETS Bank- currgnl account DeFosits account Club account 12,652 3.519 -214 7,447 3,518 1,354 NET AssErs 15,957 12,319 Unrestricted funds: Balance al 1 January 2021 Net receiplsllpaymenlsl for the year 10,862 3,638 12,591 -1.729 Balance al 31 D￿mber 2021 14.500 10,862 Restricted funds: Refurblshment fvnd Net receipts for the year 792 792 Memortal Funds Net receipts for the year 665 15.957 12,319 Approved bythetrusteeson............................ Mrs B Cox THE ROYAL AIR FORCE ASSOCIATION BRANCH NOTES REGARDING THE PREPARATION OF THE STATEMENT OF ACCOUNTS Memberfs fees and subscriptions Memberfs fees and subscriptions received from the members are included in the receipts and payments account on receipt. Payments I payments and invoices awaitsng payment are included in the re￿ip1S and payments account. Fixed assets Original assets of the charity at historical cost are as follows: 2021 2020 FIXED ASSETS Storage shed Fixtures and fittings 85 1828 85 1828 1913 1913 Funds accounting Funds held by the charity are: Unreslricled general funds- these are funds- these are funds which can be used in accordance wlh charitable objects Restricted refurbishment fund - these funds are used to refurbish the Melt¢)n Branch Property at the discretion of the Injstees Restricted memorial fund - The memorial donations were received from Melton Aviation Group for the o specific memorials, the National Arboretum £250 and the Wellinglon Memorial £415. **Independent Examiner’s Report** **Report to the trustees / management committee of** Branch / Branch Club Name **On accounts for the year ended** **Charity no (if any)** ## **Independent** You are responsible for the preparation of the accounts in **examiner's** accordance with applicable legal requirements. **statement** I have completed my examination of the accounts of the charity. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below*) which give me cause to believe that: - the accounting records were not sufficient to show and explain all the (Branch/Branch Club’s) transactions for the year - the accounts did not accord with the accounting records; or - the accounts did not contain a sufficient record of the assets and liabilities of the (Branch/Branch Club) I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** **Date:** ## **Disclosure** Only complete if the examiner needs to highlight material matters of concern 20210901_IER Template_BGO **Give here brief details of any items that the examiner wishes to disclose** . 20210901_IER Template_BGO