## FRIENDS OF CROWBOROUGH HOSPITAL
## TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
Charity No: 231379
FRIENDS OF CROWBOROUGH HOSPITAL
## **Charity Information**
## **Trustee**
Judith Brown (co-opted 30 March 2021) Barbara Divall (resigned 19 March 2021) Peter Ellefsen (resigned 17 March 2021) Richard Hallett MBE Vice President Rosalind Marriott (resigned 18 March 2021) Rosemary Marsh (co-opted 30 March 2021) Terry Moon (resigned 18 March 2021) Kay Moss (co-opted 30 March 2021) Juliet Morris Treasurer
Dr Cathryn Stokes (resigned 19 March 2021) President (Emerita) Sharon Taylor (co-opted 30 March 2021) Charity Secretary Russell Wakefield (resigned 18 March 2021) Chantal Wilson (resigned 18 March 2021)
**Charity Number** 231379 **Charity Offices** Crowborough Hospital South View Road CROWBOROUGH East Sussex TN6 1HB
## **Independent Examiner** Robin Farmer FCCA
**Bankers** Barclays Bank plc Tunbridge Wells Kent
## FRIENDS OF CROWBOROUGH HOSPITAL
|**Contents**|**Page**|
|---|---|
|**Trustees’ Report**|**3-4**|
|**Independent Examiner’s Report**|**5**|
|**Statement of Financial Activities**|**6**|
|**Balance Sheet**|**7**|
|**Notes to the Accounts**|**8-10**|
## FRIENDS OF CROWBOROUGH HOSPITAL
## **Trustees’ Report for the year ended 31 March 2021**
The trustees present their report and accounts for the year ended 31 March 2021.
## **Trustees**
The Trustees named on Page 1 have served during the year. Appointment of Trustees is governed by the Trust Deed of the charity. Trustees are drawn from the membership of the charity. The Board of Trustees, which normally meets monthly is authorised to appoint from the charity’s membership new Trustees to fill vacancies. New Trustees are formally elected at the next Annual General Meeting having undergone a selection process to ensure suitability and maintenance of an appropriate skills mix. A minimum of 7 Trustees is required for the committee to act beyond recruitment of new members or calling a General Meeting. None of our Trustees receive remuneration or other benefit from their work with the charity. With the support and assistance of Sussex Community Foundation NHS Trust the Trustees have reviewed their recruitment and induction procedures for both volunteers and Trustees and appointed one of their number to manage and monitor these important aspects. Induction and training ensures understanding of the legal obligations, the charity’s Constitution, processes, protocols, and decision making.
## **Investment Powers**
The Trust Deed authorises the trustees to make and hold investments using the general funds of the charity, but no such investments are currently held.
## **Constitution, Aims and Objectives**
The Friends of Crowborough Hospital is constituted by Trust Deed and its objects are to raise funds for the welfare of Crowborough Hospital, its patients, and staff.
The policy of the Friends of Crowborough Hospital continues to be to seek additional funds to continue with the above.
## **Reserves Policy**
The reserves policy of the Friends is to maintain sufficient funds to meet 6 months’ costs together with a sinking fund to enable replacement of its vehicles which underpin its transport service and to set aside funds in respect of purchases and services it has agreed to support. In this respect the Friends have reserved funds of £98,538.72 at 31 March 2020 including £6,000.09 in respect of an in-memoriam donation that awaits an appropriate funding request and £659.74 specifically for the benefit of the Birthing Centre. The reserves also include some £40,719.95 to ensure the ability to meet the revenue costs of the Social Day Service for the medium term and £11,158.94 to meet the cost of assorted items for which funding agreement has been provided together with an operational reserve of £20,000. Furthermore, £20,000 is held in a sinking fund to support future replacement of the vehicles as proves necessary, further funds will be set aside during the coming years with the intention of ensuring a suitable amount is available when required.
## **Risk Management**
The Trustees recognise the importance of not only identifying and managing risk but also ensuring the maintenance of accurate and detailed records of the efforts made to avoid and ameliorate risk. Procedures are in place to ensure that in the event of an accident or incident this is recorded, reported appropriately, tracked and any learnings introduced. Where appropriate Disclosure and Barring Service checks are undertaken.
The Trustees review on an ongoing basis its Social Day Service procedures, its procedures and protocols against the ‘Charity Governance Code for smaller charities and its responsibilities under the General Data Protection Regulations.
**3**
## FRIENDS OF CROWBOROUGH HOSPITAL
## **Public Benefit**
During the year, the Friends of Crowborough Hospital purchased equipment and spent directly for the benefit of the hospital at a cost of £12,391.61 and also spent a further £21,468.38 for the benefit of the patients. Within these figures the Friends have supported the Outpatients Department, Minor Injuries, the General Ward, the Birthing Centre, Occupational Therapy, In Patient Rehabilitation and Hotel Services.
The Friends continue to meet the cost of the highly successful Social Day Service at the Day Centre on Monday and Friday each week together with the standing practice of providing a teddy bear to every baby born in the Birthing Centre, paying for toys to be given to children attending Minor Injuries, the annual subscription for magazines in the Outpatients’ waiting area and presents for all the in patients at Christmas.
The officers of the charity keep a careful eye on the evolving local health economy, and in recent years have developed strong senior level relationships with HWLH CCG, SCFT, and MTWT amongst others. These relationships are important to enable the work of the charity to encourage, support and supplement developments regarding services at Crowborough Hospital, and have enabled the Friends of Crowborough Hospital to play a strategic role as a stakeholder in the development and welfare of Crowborough Hospital.
This involvement is typified, for example, by providing an award-winning Social Day Service in the Day Centre two days a week that supplements the work of SCFT the trustees review of which has shown it to provide patient benefit on an extremely cost-efficient basis.
## **Future Plans**
As we look to the future, these relationships with local healthcare commissioners and providers are helping the Friends to identify opportunities for us to provide support to their future initiatives and to further develop the Social Day Service as an important and integral part of the local health economy. Although the exact details of what provision the Friends may make is to an extent dependent upon the programme of works that those bodies may undertake, the Friends of Crowborough Hospital are now well positioned as a highly regarded and supportive stakeholder enabling it to contribute to the development of health services based on Crowborough Hospital.
## **Financial View**
Funds available are sufficient to permit the charity to continue in operation in the medium term, given the continued support of the local community.
## **Statement of Trustees’ responsibilities**
The charity’s Trustees are responsible for the preparation of the accounts. The charity’s Trustees consider that an audit is not required for this year (under section 145 of the Charities Act 2011) and that an independent examination is needed.
In preparing the accounts the Trustees should follow best practice and
- Select suitable accounting policies and apply them consistently
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements
- Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Approval**
This report was approved by the Trustees on the 21 July 2021 and signed on their behalf
Juliet Morris **Trustee**
**4**
FRIENDS OF CROWBOROUGH HOSPITAL
## **Report of the Independent Examiner to the Trustees of the Friends of Crowborough Hospital**
I have examined the financial statements for the year ended 31 March 2021 on pages 6 to 10 which have been prepared under the historical cost convention and the accounting policies set out on page 4.
## **Respective responsibilities of trustees and examiner**
As described on page 4 the charity’s Trustees are responsible for the preparation of the financial statements in accordance with applicable law and United Kingdom accounting standards. The charity’s Trustees consider an audit is not required for this year under section 144 of the Charities Act 2011 (the Act) and that an independent examination is required.
It is my responsibility as examiner to: Examine the accounts (under section 145 of the 2011 Act)
Follow the procedures laid down in the general directions given by the Charity Commission (under section 145(b) of the Act)
State whether particular matters have come to my attention.
I read the Report of the Trustees and consider the implications for my report if I become aware of any apparent misstatements within it.
## **Basis of Independent Examiner’s statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view, and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Robin Farmer FCCA Woodclyffe Eight Bells Close Buxted East Sussex TN22 4JT
Dated: 25 July 2021
5
## FRIENDS OF CROWBOROUGH HOSPITAL
## **Statement of Financial Activities For the year ended 31 March 2021**
|**Notes**
**Incoming Resources**
Legacies
Fundraising Ventures
2
Interest
3
**Total Income Resources**
**Resources Expended**
**Direct Charitable**
7 & 8
**Other Expenditure**
Fundraising costs
4
Charity administration
5
Prior year adjustment
6
**Total Expenditure**
**Net movement in funds**
**for the year**
**Total funds brought forward**
**Total funds carried forward**|**Restricted**
**Funds**
**2021**
£
200
**200**
**0**
200
459
**659**|**Unrestricted**
**Funds**
**2021**
£
5,000
34,891
404
**40,295**
33,074
1,300
3,312
(16,002)
**21,684**
18,611
575,755
**594,366**|**Restricted**
**Funds**
**2020**
£
371
**371**
546
**546**
(175)
634
**459**|**Unrestricted**
**Funds**
**2020**
£
65,152
49,266
641
**115,059**
35,441
16,109
4,724
0
**56,274**
58,785
516,970
**575,755**|
|---|---|---|---|---|
There were no recognised gains or losses for 2021 or 2020 other than those included in the Statement of Financial Activities.
The notes on pages 8 to 10 form part of these accounts
**6**
## FRIENDS OF CROWBOROUGH HOSPITAL
## **Balance Sheet**
## **As at 31 March 2021**
|**Notes**
**Fixed Assets**
Ambulances
9
Improvements to
Property
9
Computer
9
**Current Assets**
Cash at bank
Reserved Funds
10
Cash on Hand
Accrued Income
Debtors
11
*
Shop Stock
**Creditors: Amounts falling due within one**
Creditors
12
**Total assets less current**
**Liabilities**
**Capital**|**Restricted**
**Unrestricted**
**Restricted**
**Unrestricted**
**Funds**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2020**
**2020**
**£**
0
0
0
1,935
0
0
485,193
482,650
659
97,880
459
94,297
0
822
8,582
8,795
359
0
2,425
3,434
**year**
73
16,178
**659**
**594,366**
**459**
**575,755**
**659**
**594,366**
**459**
**575,755**|
|---|---|
Approved by the trustees on 21 July 2021 and signed on their behalf.
Juliet Morris **Trustee**
The notes on pages 8-10 form part of these accounts.
**7**
## Notes to the Accounts
## For the year ended 31 March 2021
## **1** Accounting policies
## **1.1**
## Basis of preparation of accounts
The accounts are prepared under the historical cost convention and include the results of the charity's operations which are described in the Trustees' report and all of which are continuing.
The accounts have been prepared in accordance with the Statement of Recommended Practice for charity accounts.
The charity has taken advantage of the exemption in Financial Reporting Standard no.1 from the requirement to produce a cashflow statement on the grounds that it qualifies as a small charity.
## **1.2** Income
The income from fundraising ventures is shown gross with the associated costs included in fundraising costs. No permanent endowments have been received in the year.
## **1.3** Value Added Tax
Value added tax is not recoverable by the charity and as such is included in the relevant costs in the Statement of Financial Activities.
## **1.4**
## Fundraising Costs
Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the charity's work. This includes the cost of advertising for donations and the staging of fundraising events.
## **1.5** Administration Expenditure
Expenditure on management and administration of the charity includes all expenditure not directly related to the charitable activity of fundraising ventures.
## **1.6**
## Tangible Fixed Assets
Whilst previously depreciation has been provided at the following annual rates in order to write off each asset over its estimated useful life as the recently purchased wheelchair ambulance was not at first registration it was decided to immediately amortize the full cost.
Improvements to property 10% on cost Ambulance 25% reducing balance Computer 33% on cost
## **2** Fundraising Income
|Fundraising Income|||
|---|---|---|
|Annual Fete
Hospital Shop
Other Fundraising
Gift Aid tax refunds
Social Day Service|2021
£
0
1,404
31,801
1,886
35,091
0
35,091|2020
£
17,942
16,108
9,022
0|
|||43,072
6,565|
|||49,637|
**8**
## Notes to the Accounts
For the year ended 31 March 2021
|||2021|2020|
|---|---|---|---|
|**3**|Investment Income|||
|||£|£|
||Cash investments|404|641|
|**4**|Fundraising costs|||
|||£|£|
||Direct costs of fundraising events|1,300|16,109|
|**5**|Administration Expenditure|||
|||£|£|
||Other administration costs|3,312|4,724|
|**6**|Prior Year Adjustment|||
|||£|£|
||Over provision for projects in previous years|16,002|0|
|**7**|Direct charitable expenditure|||
|||£|£|
||Equipment for hospital|10,457|4,995|
||Expenditure on patients & staff of hospital|3,123|4,430|
||Depreciation -|||
||improvements to property|1,935|2,484|
||Amortization -|||
||ambulance|||
||wheelchair ambulance|||
|||15,515|11,909|
||Social Day Service|17,559|24,078|
|||33,074|35,987|
|**8**|Staff Costs|||
|||£|£|
||No remuneration was paid to trustees in the year|||
||Trustees' expenses reimbursed|0|0|
||The average weekly number of staff employed by|the charity during the year was||
||as follows:|||
||Social Day Service|1|1|
||Wages|12,181|11,500|
|**9**|Tangible Fixed Assets for use by the Charity|||
|||£|£|
||Cost at 31 March 2020|||
||Opening cost|97,909|97,909|
||Additions in the year|||
||Disposals in the year|||
||Total cost|97,909|97,909|
||Depreciation at 31 March 2021|||
||Opening Depreciation|95,974|93,490|
||Charge for the year|1,935|2,484|
||Total Depreciation|97,909|95,974|
||Net Book Value|0|1,935|
**9**
## Notes to the Accounts
For the year ended 31 March 2021
|**10**
Restricted Funds
Donations specifically for the benefit of the
Birthing Centre
**11**
Debtors
Payroll taxes debtor
**12**
Creditors: Amounts falling due in one
Staff pension creditor
Hospital Shop suppliers
Staff costs
Miscellaneous expenses
Accrued catering costs - Social Day Service|2021
£
659
£
359
359
year
£
73
0
0
0
73|2020
£
459
£
0|
|---|---|---|
|||0
£
0
176
5,912
10,090|
|||16,178|
## **13** Charitable Commitments
The Friends of Crowborough Hospital have agreed with the local healthcare providers to continue to support the hospital through a programme of project based initiatives and donations.
**10**