Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
Charity number: 0231043
INTERNATIONAL GLACIOLOGICAL SOCIETY
UNAUDITED
COUNCIL OF MANAGEMENT'S REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
| CONTENTS | |
|---|---|
| Page | |
| Reference and administrative details of the Charity, its Council of Management and | 1 - 2 |
| advisers | |
| Council of Management's report | 3 - 13 |
| Independent examiner's report | 14 - 15 |
| Statement of financial activities | 16 |
| Balance sheet | 17 |
| Notes to the financial statements | 18 - 36 |
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS COUNCIL OF MANAGEMENT AND ADVISERS FOR THE YEAR ENDED 31 DECEMBER 2023
President
G Flowers
Vice Presidents
A Glazovskiy C L Hulbe P Heil
Immediate Past President
F J Navarro
Treasurer
A A Leeson
Council of Management
M Blaszczyk (resigned 15 June 2023) R B Kayastha Jing Gao M E Hansson (resigned 15 June 2023) J Kohler M Huss (resigned 15 June 2023) I Das (resigned 15 June 2023) L Ruiz A Sakai R Schlegel D M Schroeder M Schneebeli S H Faria (appointed 18 April 2023) R Carr (appointed 18 April 2023)
Charity registered number
0231043
Principal office
High Cross Madingley Road Cambridge Cambridge CB3 0ET
Secretary-General
M M Magnusson
Page 1
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS COUNCIL OF MANAGEMENT AND ADVISERS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Accountants
Peters Elworthy & Moore Chartered Accountants Salisbury House Station Road Cambridge CB1 2LA
Bankers
Bank of Scotland 38 St Andrew Square Edinburgh EH2 2YR
Bank of America 121 Moore Hopkins Lane Columbia South Carolina - 29210 United States of America
Page 2
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The Council of Management present their annual report together with the financial statements of the International Glaciological Society (the charity) for the year ending 31 December 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (second edition of the Charities SORP (FRS102) October 2019).
OBJECTIVES AND ACTIVITIES
a. Policies and objectives
Main activities undertaken to further the charity's purposes for the public benefit.
In setting objectives and planning for activities, the Council of Management have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'. The International Glaciological Society is a registered charity whose charitable purpose defined within the Charities Act 2011 is as follows:
-
To stimulate interest in and encourage research into the scientific and technical problems of snow and ice in all countries;
-
To facilitate and increase the flow of glaciological ideas and information;
-
To publish the Journal of Glaciology, Annals of Glaciology , ICE and other such publications as the Council from time to time determines; and
-
To sponsor lectures, field meetings and symposia.
The Society’s members, and the larger glaciology community within which they sit, contribute to the peer review process of grant proposals submitted to public and charitable grant awarding bodies, and of manuscripts submitted to the Society’s journals and those of other publishers. This clearly benefits the public, ensuring that only the very best science is funded from the public and charity purses, and speedily makes it through to publication.
The Society's members have also contributed substantially to public policy documents, such as the Intergovernmental Panel on Climate Change Assessment Reports, or National Government papers, by reviewing, synthesising and summarising the scientific literature concerning climate change, its effects on all aspects of the cryosphere (snowfall, sea ice, terrestrial ice, permafrost, river and lake ice) and its human impact (on avalanche activity, ocean navigation, human livelihoods in the Arctic, changing flooding risks, water supply, industrial activity in polar regions, and sea level rise).
The Society is often asked for media comment on aspects of climate and cryosphere and is able to respond directly or, more often, direct the media to relevant experts.
The Society has a number of local branches that actively encourage informal meetings, which enable young scientists to interact with senior colleagues. The Society especially favours sponsoring of workshops and initiatives aimed at young people, such as those organised by the IGS Early career Glaciologists Group (EGG) and the International Association of Polar Early Career Scientists (APECS).
Page 3
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Objectives and activities (continued)
b. Strategies for achieving objectives
The strategies employed to achieve the charity’s aims and objectives are to:
-
Organize, stage and execute symposia, workshops and other meetings and events within the wider scope of glaciology worldwide;
-
Co-sponsor symposia, workshops and other meetings and events within the wider scope of glaciology worldwide;
-
Encourage and foster local groups of glaciologists to cooperate within geographical regions to further the discipline of glaciology in its widest sense;
-
Concentrate on involving young and early career scientists within the wider scope of glaciology worldwide;
-
Encourage the worldwide interaction and collaboration of glaciologists irrespective of gender, nationality, race and religion;
-
Facilitate and encourage the publication of high quality scientific articles within the discipline of glaciology through the Society’s journals, the Journal of Glaciology and the Annals of Glaciology ;
-
To publish a newsletter, ICE, that informs glaciologists worldwide about future symposia, meetings and
-
workshops and to report on events that have already taken place. Publish reports from IGS correspondents worldwide and general information on IGS membership;
-
Provide financial support for events that concentrate on young and early career scientists within the wide scope of glaciology worldwide;
-
To maintain an international membership of glaciologists so as to be a major hub of communication between glaciologists worldwide; and
-
Provide recognition for excellent contributions to the field of Glaciology through the IGS Awards: the
-
Seligman Crystal, The Richardson Medal, Honorary Membership. the Firn Award for Mid-Career Scientists and the Graham Cogley award and the IGS Early Career Scientist Award.
Page 4
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
ACHIEVEMENTS AND PERFORMANCE
a. Main achievements of the Charity
In partnership with Cambridge University Press (CUP), during 2023 the International, in total 1873 pages (2022: a total of 89 articles, 34 letters, 3 communication and 2 corrigenda amounting to 1,398 pages; 2021: a total of 121 articles, 13 letters and 1 communication amounting to 1,639 pages; 2020: a total of 140 articles and 5 letters and 1 communication amounting to 1,790 pages; 2019: a total of 118 articles and 4 letters amounting to 1,487 pages; 2018: a total of 115 articles and 5 letter amounting to 1,451 pages).
It thus looks like we are back to pre-Covid levels.
In 2023 we were able to hold two symposia. The first one was on Sea Ice and held in Germany. It was well attended with 289 attendees, 95 (33%) of which were Early Career Scientists. The second was held in Ireland but as it was a very focused symposium, we only had 54 delegates, 12 (22%) of which were Early Career Scientists.
In 2022 we had three IGS symposia all of which had an associated thematic issue of the Annals of Glaciology but attendance of the first two symposia was low and thus not many papers were submitted to the Annals of Glaciology. The third symposium was reasonably well attended and a reasonable number of papers were submitted. The IGS was asked to publish a thematic issue of the Annals based on a symposium which the IGS sponsored along with several other organisation. That issue had a healthy number of papers published which improved the publication statistics for the Annals in 2023.
The CUP arranges the production and publication of the journals of the International Glaciological Society (IGS) on behalf of the Society meaning that all subscription and article processing charge income from the journals goes to CUP rather than the IGS. In return, CUP pays the IGS a royalty based on the income received. For 2023 this revenue was £101,394, compared to £80,895 in 2022, £126,469 in 2021, £113,227 for 2020, £74,684 for 2019 and £72,449 in 2018. The peaks in 2021 and 2020 are due to CUP introducing what used to be called a ‘Read and Publish’ agreement but is now referred to as ‘Transformative Agreements’.
Page 5
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance (continued)
b. Key performance indicators
The key performance indicators are the number of delegates attending symposia, membership numbers and pages published in the Society’s journals.
During 2023 the Society sponsored two symposia and co-sponsored three.
The first was held in Bremerhaven, Germany. The theme was on ‘Sea Ice across Spatial and Temporal Scales’. The total number of presentations submitted for this symposium was 318 consisting of 15 keynote, 178 oral and 125 poster presentations. The symposium was attended by 293 delegates of which 96 (33%) were students and early career scientists.
The second was held in Limerick, Ireland. The theme was on ‘Edges of Glaciology’. The total number of presentations submitted for this symposium was 46 consisting of 33 oral presentations and 13 poster presentations. The symposium was attended by 54 delegates of which 12 (22%) were students and early career scientists.
The co-sponsored symposia were Glaciology of the Southern Andes, International Conference on Mountain Hydrology and Cryosphere and International Symposium on Third Pole Environment.
Further, in 2023 the IGS sponsored the IGS Branch meetings. Namely in New Zealand where they held their meeting at the beginning of February. The IGS British Branch was held at the beginning of September, this time in person. The Nordic Branch was also held in-person. We had 47 delegates and 46 abstracts, 19 of which were presented by students and early carrier scientists.
In North America, the IGS branch, Northwest Glaciologists held their meeting in October at the University of Washington, in Seattle, Washington, USA and the Northeast Glaciology branch meeting was held at the University of Main, Main, USA in April.
The International Glaciological Society’s weekly seminar series, established in 2020, at the start of Covid, continued in fine form in 2023 The weekly seminar had glaciologists from all over the world present one hour seminars at 2100 GMT/BST on Wednesdays. This has continued to be hugely successful and has been very positive publicity for the Society as we can see in the dramatic increase in our following on social media. We also believe it has resulted in an increase of new members and lapsed ones renewing (although this is more difficult to confirm). Towards the end of the year, we started to hold the at a time more friendly to our colleagues in Asia, Australia, New Zealand etc. Typically, these Seminars were held in the early hours of Thursday morning, typically at 01:00 GMT. As always, all seminars are streamed on Facebook and available as a recording on YouTube.
In 2023 there were 19 seminar sessions and 34 presentations were given: several sessions were dedicated to Early Career Researchers (ECR) where three ECRs gave a presentation. We also started including a monthly Sea Ice session with 2 presentations per evening. Recordings of the sessions are available to view on YouTube and FaceBook.
The seminars have made a concerted effort to comply with the Society’s policy on ‘Actions on Diversity and Inclusivity’. This effort has been very successful as can be seen in the extensive and impressive list of speakers.
At present we have more than 2,300 people signed up to the Seminars with an average of 15 to 50 participants per session. We have up 995 subscribers to the IGS YouTube channel and in 2023 we had 4,696 views which equates to 261 views per session on average.
All talks are live streamed on FaceBook and recorded and posted on the IGS YouTube channel. The channel is developing into a listing of ‘state of the art’ glaciology. We currently have 995 subscribers to our video channel.
Page 6
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance (continued)
Furthermore, the seminars are turning into a major teaching tool worldwide where glaciology students can listen to world experts in the field and put questions to them.
In partnership with Cambridge University Press, during 2023 the Society published 1528 pages in the Journal of Glaciology considerably more than in 2022 (1248) as 2023 was the last year we published printed copies of the Journal and we had obligations to print these papers hence they all had to go into the 2023 volume.
We published 345 pages in the Annals of Glaciology in 2023 c.f. 150 pages in 2022, an increase of 230%. The reason for the lower numbers in 2022 was a consequence of Covid.
We published three issues of ICE in 2023, a single issue, 188 and a double issue, 189-190 126 pages in total c.f. with 61 pages in 2022.
During 2023 the Society’s paid membership reached 579 members, slightly more than the previous year (595). We did not issue any free membership to delegates registering at non-member rates for IGS symposia which would boost our membership. Thus the 2023 memberships are directly comparable to the numbers published in last year’s report i.e. the ‘total’ membership is the same as the ‘paid’ membership.
c. Review of activities
The Society carried out the following activities during the year:
-
Published two scientific journals, both dedicated to glaciology in its widest content i.e. the study of snow and ice in all its forms.
-
Specific activities related to the above objects are largely addressed through symposia identified under the section below.
-
Maintained a global network of National Correspondents to report on snow and ice research activities in their area, in our newsletter, ICE.
-
Maintained and serviced the IGS membership of 579 members worldwide.
-
In partnership with Cambridge University Press, published three issues of the Annals of Glaciology , Volume 64 2023 (issues 90, 91 and 92).
-
In partnership with Cambridge University Press, published three issues of the Annals of Glaciology , Volume 64 2023 (issues 90, 91 and 92).
-
Reviewed and accepted papers for the Annals of Glaciology , Volume 65.
-
Published one single issue and one double issue of ICE, numbers 188 and 189190.
Publishing
-
In partnership with Cambridge University Press, published six issues of the Journal of Glaciology , Volume 69 (issues 273, 274, 275, 276, 277 and 278).
-
Reviewed and accepted papers for the Journal of Glaciology , Volume 70.
-
In partnership with Cambridge University Press, published three issues of the Annals of Glaciology , Volume 64 2023 (issues 90, 91 and 92).
-
Reviewed and accepted papers for the Annals of Glaciology , Volume 65.
-
Published one single issue and one double issue of ICE, numbers 188 and 189190.
Page 7
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Achievements and performance (continued)
Symposia and meetings
During 2023 the Society sponsored two symposia and co-sponsored two. We also co-sponsored two postgraduate summer schools.
-
Bremerhaven, Germany. The theme was on ‘Sea Ice across Spatial and Temporal Scales’.
-
Limerick, Ireland. The theme was on ‘Edges of Glaciology’.
-
Co-sponsored the International Symposium on Third Pole Environment held in Chongqing, China.
-
Co-sponsored the International Conference on Mountain Hydrology and Cryosphere held in Kathmandu and Dhulikhel, Nepal.
-
Co-sponsored 5th edition of the postgraduate course Glaciology of the Southern Andes. It was held in Argentina.
-
Co-sponsored the Karthaus Summer School held in Karthaus (Northern Italy)
Further we sponsored the various IGS Branch meetings:
-
New Zealand at the beginning of February at Coronet Peak near Queenstown.
-
The IGS British Branch was held in Edinburgh at the beginning of September.
-
The Nordic Branch, held in October in Helsinki, Finland.
-
IGS branch, Northwest Glaciologists held their meeting in October at the University of Washington, in Seattle, Washinton, USA.
-
Northeast Glaciology branch meeting was held at University of Main, Main, USA in April.
Page 8
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
FINANCIAL REVIEW
a. Going concern
After making appropriate enquiries, the Council of Management have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies and the plans for future periods section within the Council of Management's report.
b. Reserves policy
At 31 December 2023 the free reserves of the charity (unrestricted reserves less tangible fixed assets) amounted to £399,075 (2022: £433,220 as restated).
Council has formulated a policy to establish a financial base from which the activities at the present level would be secure in the event of future financial difficulties. In particular, its aim is to:
-
build up sufficient reserves to meet one year’s running costs, including salaries, office overheads and estimated statutory redundancy costs; and
-
build up reserves equivalent to two years of Cambridge University Press royalties in order to give ample time to find alternative sources of finance, should the need arise.
Based on the above, reserves required are approximately £492,000 compared to free reserves held of £399,075. The Trustees will continue to monitor the policy in light of spending commitments and the current economic uncertainty.
c. Financial Review
The results for the year are set out in the attached financial statements.
Total income amounted to £380,461 (2022: £261,425) which, after expenditure of £409,136 (2022: £296,173 as restated) resulted in a net deficit before investment gains/losses of £28,675 (2022: deficit of £34,748 as restated). The unrealised loss on the revaluation of fixed asset investments amounted to £3,914 (2022: unrealised loss of £9,824), resulting in a net decrease in funds of £32,589 (2022: decrease of £44,572 as restated).
At the end of the year the Society had net assets of £407,021 compared with £439,610 (as restated) at the end of the previous year, of which £5,154 (2022: £5,591) is restricted.
Page 9
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
d. Principal risks and uncertainties
The Council of Management has examined the major strategic, business and operational risks which the charity faces. The major risk to the finances of the IGS remains that in the wake of entering into partnership with Cambridge University Press (CUP) and the subsequent loss of page charge and subscription income. The CUP royalty is predominately dependent upon the number of accepted papers to be published in the Society’s journals. A reduction in the number of papers published is reflected in a reduction in the amount received from the CUP and vice versa. In 2023 the royalties from CUP amounted to £101,895 compared to £80,895 in 2022 and to £126,469 in 2021.
As mentioned above, the peaks in 2021 and 2020 are due to CUP introducing what used to be called a ‘Read and Publish’ agreement but is now referred to as ‘Transformative Agreements’. The income from the ‘Transformative Agreements’ has now levelled out but the increase in articles published in 2023 helped to increase the revenue we received from the CUP.
For this reason, Council has determined a reserves policy as set out above. Systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen the impact of the risks.
e. Principal funding
Since the commencement of the publishing partnership with Cambridge University Press (CUP), the source of the Society’s principal funding has changed from the sales of publications, author processing charges (APCs) and membership fees to royalties from CUP, membership fees, symposia registration fees and to a small extent the sale of ICE and merchandise.
Page 10
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
a. Constitution
The International Glaciological Society was founded in 1936 and was registered as a charity in 1961.
The constitution of the Society was approved at a Special General Meeting held in Cambridge on 6 January 1962 and subsequently amended on 22 February 1968, 1 January 1972, 6 April 1977, 31 July 1985, 5 July 1989 and 14 October 1992. Under the constitution the affairs of the Society, which is a registered charity (number 231043), are managed by a Council of Management and a Secretary General appointed by the Council. An amended constitution was accepted by the IGS Annual General Meeting held in Oslo, Norway, on 5 November 2021. It was then submitted to the general membership and the results of that voting was received in March 2022. The amended Constitution was then submitted online to the Charity Commission which approved the amendments. The Society is now operating according to the amended constitution.
b. Methods of appointment or election of Council of Management
Council members are elected at an Annual General Meeting and may hold office for a term not exceeding three years without further election. This Council shall have power to co-opt not more than three extra members. Six members of the Council shall form a quorum.
At the AGM held online in June 2023 the following the following members retired from Council: Christina Hulbe (New Zealand), Vice President; Malgorzata Blaszczyk; Margareta E. Hansson (Sweden), Mattias Huss (Switzerland), Indrani Das (USA) and Dustin Schroeder (USA), elected members.
At the same AGM meeting the following members were elected to Council: Sérgio Faria (Spain/Brazil), Rachel Carr (UK) and Dustin Schroeder (USA).
The reason fewer member joined the Council than those members that retired is because the amended Constitution reduced the number of Council members from 18 to 15.
The IGS Council composition as of 15 June 2023 is thus:
G. Flowers (President)
-
P. Heil (Vice President)
-
A. Glazovskiy (Vice President)
A.A. Leeson (Treasurer)
F.J. Navarro (Immediate Past President)
R. Bhakta Kayasth Rachel Carr Jing Gao Sérgio Faria J. Kohler L. Ruiz A. Sakai R. Schlegel M. Schneebeli D.M. Schroeder
Page 11
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Structure, governance and management (continued)
c. Organisational structure and decision-making policies
Council determines the general policy of the Society. The day-to-day affairs of the Society are run by the Secretary General.
d. Pay policy for key management personnel
The senior management team in charge of directing and controlling, running and operating the Society on a day to day basis together with the Council of Management comprise the key management personnel of the charity.
Secretary General M M Magnússon
The pay of the senior staff is reviewed annually and normally increased in accordance with average earnings and the change in the ‘Retail Price Index’ over the past year.
In view of the nature of the charity, the benchmark is set against pay levels in other similar learned societies with a charity status of a similar size. In addition, a review of similar jobs on the open market is taken into account. The remuneration paid for similar roles is adjusted in view of any additional responsibilities. Being a small charity, it is necessary for staff to assume responsibilities for several tasks, thus requiring very adaptable individuals willing and able to take this on.
PLANS FOR FUTURE PERIODS
During 2024 the Society plans to carry out the following activities:
-
Support activities required by Council and the Officers of the Society.
-
Publish Journal of Glaciology – Volume 69, (as of 1 January 2024 there will not be any individual issues) in partnership with Cambridge University Press.
-
Publish Annals of Glaciology – Volume 65: containing papers from the thematic symposia
-
° ‘Sea Ice across Spatial and Temporal Scales’
-
° ‘Edges of Glaciology’
-
Prepare the publication of Annals of Glaciology – Volume 66: containing papers from the thematic symposium.
-
° ‘Verification and Validation of Cryospheric Models’
-
All in partnership with Cambridge University Press.
-
Publish ICE – Numbers 191, 192 and 193.
-
Prepare the publication of ICE 194.
-
Undertake preparatory work for future symposia 2025 (UK, USA & Germany) and beyond; 2026 (USA & Germany).
-
Continue to encourage and support the principles of ‘Equality, Diversity and Inclusivity’ within the Society and the glaciological community.
-
Continue to improve the new website for IGS and ensure the implementation is according with the wishes of our membership. Develop the IGS membership web page to further improve the 'value' of IGS membership.
-
Continue to improve the new IGS Connect membership and events platform and thus improve the various accounting, banking and transaction procedures of the Society.
-
Continue to support and maintain the IGS Global Seminar Series. Maintain and the associated IGS YouTube channel.
-
Continue to develop the Society's presence on social media.
Page 12
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
Statement of Council of Management's responsibilities
The Council of Management are responsible for preparing the Council of Management's report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Council of Management to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Council of Management are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Council of Management are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Council of Management and signed on their behalf by:
................................................
G Flowers President
Date: 25 October 2024
Page 13
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
INDEPENDENT EXAMINER'S REPORT TO THE COUNCIL OF MANAGEMENT OF INTERNATIONAL GLACIOLOGICAL SOCIETY ('the Charity')
I report to the charity Council of Management on my examination of the accounts of the Charity for the year ended 31 December 2023.
RESPONSIBILITIES AND BASIS OF REPORT
As the Council of Management of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Page 14
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
INDEPENDENT EXAMINER'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023
This report is made solely to the Charity's Council of Management, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Council of Management those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Council of Management as a body, for my work or for this report.
Signed: Dated: 28 October 2024 Michael Hewett FCA DChA
Peters Elworthy & Moore, Salisbury House, Station Road, Cambridge, CB1 2LA
Page 15
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| Note INCOME FROM: Donations 3 Charitable activities 4 Other trading activities Investments 5 TOTAL INCOME EXPENDITURE ON: Raising funds 6 Charitable activities 7 TOTAL EXPENDITURE NET EXPENDITURE BEFORE NET LOSSES ON INVESTMENTS Net losses on investments 12 NET EXPENDITURE Transfers between funds 18 NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward 18 Net movement in funds 18 TOTAL FUNDS CARRIED FORWARD 18 |
Unrestricted funds 2023 £ - 365,908 78 14,310 380,296 1,400 403,418 404,818 (24,522) (3,914) (28,436) (3,409) (31,845) 434,019 (31,845) 402,174 |
Restricted funds 2023 £ - - - 165 165 - 4,318 4,318 (4,153) - (4,153) 3,409 (744) 5,591 (744) 4,847 |
Total funds 2023 £ - 365,908 78 14,475 380,461 1,400 407,736 409,136 (28,675) (3,914) (32,589) - (32,589) 439,610 (32,589) 407,021 |
As restated Total funds 2022 £ 10 251,906 16 9,493 |
|---|---|---|---|---|
| 261,425 318 295,855 |
||||
| 296,173 (34,748) (9,824) |
||||
| (44,572) - |
||||
| (44,572) 484,182 (44,572) |
||||
| 439,610 |
The notes on pages 18 to 36 form part of these financial statements.
Page 16
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
BALANCE SHEET AS AT 31 DECEMBER 2023
| Note FIXED ASSETS Tangible assets 11 Investments 12 CURRENT ASSETS Stocks 13 Debtors 14 Investments 15 Cash at bank and in hand Creditors: amounts falling due within one year 16 NET CURRENT ASSETS TOTAL NET ASSETS CHARITY FUNDS Restricted funds 18 Unrestricted funds 18 TOTAL FUNDS |
562 79,263 102,378 117,552 299,755 (58,470) |
2023 £ 3,099 162,637 165,736 241,285 407,021 4,847 402,174 407,021 |
1,990 40,331 202,431 127,109 371,861 (99,601) |
As restated 2022 £ 799 166,551 |
|---|---|---|---|---|
| 167,350 272,260 |
||||
| 439,610 | ||||
| 5,591 434,019 |
||||
| 439,610 |
The financial statements were approved and authorised for issue by the Council of Management and signed on their behalf by:
................................................
G Flowers
President
Date: 25 October 2024
The notes on pages 18 to 36 form part of these financial statements.
Page 17
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (second edition of the Charities SORP (FRS102) October 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
International Glaciological Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
1.2 FUND ACCOUNTING
General funds are unrestricted funds which are available for use at the discretion of the Council of Management in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
1.3 GOING CONCERN
The Council of Management have reviewed the financial position of the Charity and have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Accordingly, the financial statements continue to be prepared on the going concern basis.
Page 18
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES (CONTINUED)
1.4 INCOME
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due. Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.
Income in relation to the publication of Journals and Annals is recognised at the later of the publication date or receipt of a sales order.
Royalty income is recognised in the period to which it relates.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
1.5 EXPENDITURE
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. These are apportioned between activities on a basis consistent with the use of resources.
Costs of generating funds are merchandise costs. No support costs are allocated to fundraising as they are considered immaterial.
All expenditure is inclusive of irrecoverable VAT.
1.6 FINANCIAL INSTRUMENTS
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Page 19
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES (CONTINUED)
1.7 INVESTMENTS
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless fair value cannot be measured reliability in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and shown in the heading 'Gains/(losses) on investments' in the Statement of Financial Activities.
1.8 CURRENT INVESTMENT
Current asset investments represent cash held on deposit with a maturity date of less than one year which is being held for investment purposes rather than to meet short term cash commitments as they fall due.
1.9 TANGIBLE FIXED ASSETS AND DEPRECIATION
Tangible fixed assets costing £250 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
- Fixtures and fittings 33.33% straight line - Computer equipment 33.33% straight line
1.10 STOCKS
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
1.11 DEBTORS
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.12 CASH AT BANK AND IN HAND
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Page 20
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES (CONTINUED)
1.13 LIABILITIES AND PROVISIONS
Liabilities are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the statement of financial activities as a finance cost.
1.14 OPERATING LEASES
Rentals paid under operating leases are charged to the statement of financial activities on a straight line basis over the lease term. The COVID-19 related rent concession has been accounted for inline with FRS102.
1.15 FOREIGN CURRENCIES
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the reporting date.
Transactions in foreign currencies are translated into sterling at the rate ruling on the date of the transaction.
Exchange gains and losses are recognised in the statement of financial activities.
1.16 PENSIONS
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
2. Critical accounting estimates and areas of judgment
Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
Critical accounting estimates and assumptions:
The Charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. The estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year are discussed below.
The trustees do not consider there are any critical judgements or sources of estimation uncertainty requiring disclosure beyond the accounting policies listed above.
Page 21
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
3. INCOME FROM DONATIONS
| Donations Total 2022 In 2022 all income from donations was unrestricted. |
Unrestricted funds 2023 £ - 10 |
Total funds 2023 £ - 10 |
Total funds 2022 £ 10 |
|---|---|---|---|
4. INCOME FROM CHARITABLE ACTIVITIES
| Journal, Ice and books Meetings and Symposia Membership CUP Royalty TOTAL 2023 Total 2022 |
Unrestricted funds 2023 £ 2,173 217,250 25,542 120,943 365,908 251,906 |
Total funds 2023 £ 2,173 217,250 25,542 120,943 365,908 251,906 |
Total funds 2022 £ 3,692 140,586 26,732 80,896 |
|---|---|---|---|
| 251,906 | |||
In 2022 all income from charitable activities was unrestricted.
Page 22
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
5. INVESTMENT INCOME
| Dividends and interest (gross) Bank deposit interest TOTAL 2023 Total 2022 |
Unrestricted funds 2023 £ 9,525 4,785 14,310 9,327 |
Restricted funds 2023 £ - 165 165 166 |
Total funds 2023 £ 9,525 4,950 14,475 9,493 |
Total funds 2022 £ 9,241 252 |
|---|---|---|---|---|
| 9,493 | ||||
6. EXPENDITURE ON RAISING FUNDS
MERCHANDISE
| Merchandising expenses Total 2022 |
Unrestricted funds 2023 £ 1,400 318 |
Total funds 2023 £ 1,400 318 |
Total funds 2022 £ 318 |
|---|---|---|---|
In 2022 all expenditure on raising funds was unrestricted.
Page 23
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
7. ANALYSIS OF EXPENDITURE BY ACTIVITIES
| Publications and Journals Meetings/Symposia TOTAL 2023 Total 2022 as restated |
Activities undertaken directly 2023 £ 30,045 250,225 280,270 187,836 |
Grant funding of activities (note 8) 2023 £ - 7,065 7,065 2,574 |
Support costs 2023 £ 98,467 21,934 120,401 105,445 |
Total funds 2023 £ 128,512 279,224 407,736 295,855 |
As restated Total funds 2022 £ 124,584 171,271 |
|---|---|---|---|---|---|
| 295,855 | |||||
In 2022 direct publication and journal activities were £38,587 and meetings/symposia were £98,802, while support costs for publications and journals were £85,997 and £19,448 for meetings/symposia.
In 2022, £3,109 of charitable expenditure was restricted.
ANALYSIS OF DIRECT COSTS
| Publications and Journals 2023 £ Wages and salaries 30,045 Printing - Proof reading and editorial costs - Distribution expenses - Online submission fees etc - Symposia - TOTAL 2023 30,045 |
Meetings/ Symposia 2023 £ 42,019 529 572 - 2,974 204,131 250,225 |
Total funds 2023 £ 72,064 529 572 - 2,974 204,131 280,270 |
As restated Total funds 2022 £ 63,424 1,582 335 79 1,699 120,717 |
|---|---|---|---|
| 187,836 |
Page 24
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
7. ANALYSIS OF EXPENDITURE BY ACTIVITIES (continued)
ANALYSIS OF SUPPORT COSTS
| Wages and salaries Depreciation Office rent Telephone, stationery and postage Computer and website costs Travel and subsistence Bank charges (including credit card fees) Sundry expenses Manufacturing of Seligman, Richardson medal, ECS, and Firn awards Richardson medal costs Bookkeeping fees Loss on disposal of fixed asset (Profit) / Loss on foreign exchange Bookkeeping fees - Governance Accountancy fees - Governance TOTAL 2023 |
Publications and Journals 2023 £ 38,808 1,762 16,358 2,294 12,382 1,174 1,071 1,980 3,945 - 5,792 246 58 1,764 10,833 98,467 |
Meetings/ Symposia 2023 £ - - 4,217 749 2,913 9,263 4,368 424 - - - - - - - 21,934 |
Total funds 2023 £ 38,808 1,762 20,575 3,043 15,295 10,437 5,439 2,404 3,945 - 5,792 246 58 1,764 10,833 120,401 |
Total funds 2022 £ 34,153 927 15,535 3,581 16,075 8,753 5,045 2,135 3,109 141 6,409 - (998) 2,080 8,500 |
|---|---|---|---|---|
| 105,445 |
Page 25
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
8. ANALYSIS OF GRANTS
| Grants, Meetings/Symposia Total 2022 |
Grants to Institutions 2023 £ 6,463 2,574 |
Grants to Individuals 2023 £ 602 - |
Total funds 2023 £ 7,065 2,574 |
Total funds 2022 £ 2,574 |
|---|---|---|---|---|
Two grants amounting to £602 (2022: None) were made to individuals in the year from the Graham Cogley Award Fund.
Due to the value of grant costs, no support costs have been allocated (prior year: none).
The Charity has made the following grants to institutions during the year:
| NAME OF INSTITUTION Universiteit Utrecht Uppsala University Fundación Cricyt Consultoria Y Capacitacion Cient |
2023 £ 1,144 - 2,648 2,671 6,463 |
2022 £ 2,074 500 - - |
|---|---|---|
| 2,574 |
9. INDEPENDENT EXAMINER'S REMUNERATION
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner in respect of: | ||
| Independent examination of the Charity's annual accounts | 3,650 | 3,500 |
| Preparation of annual VAT return | 820 | - |
| All accountancy services | 6,363 | 5,000 |
Page 26
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
10. STAFF COSTS INCLUDING KEY MANAGEMENT PERSONNEL
| Wages and salaries Social security costs Other pension costs |
2023 £ 97,769 7,237 5,866 110,872 |
2022 £ 86,216 6,188 5,173 |
|---|---|---|
| 97,577 |
The average number of persons employed by the Charity during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| No. | No. | |
| Secretary-General | 1 | 1 |
The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:
| 2023 | 2022 | ||
|---|---|---|---|
| No. | No. | ||
| In the band £80,001 | - £90,000 | - | 1 |
| In the band £90,001 | - £100,000 | 1 | - |
The key management personnel of the charity as at 31 December 2023 comprise the Council of Management, Secretary-General and Membership and Accounts Manager, who works 'freelance' for the IGS. The Council of Management give their time freely. No Council Member received any remuneration or benefits in kind from the charity for their duties (2022 - None). The total employee benefits including employer pension costs and employer national insurance cost of the key management personnel of the charity were £110,872 (2022 - £97,577) for the Secretary-General.
During the year, no (2022 - None) Council Members received reimbursement of expenses.
Page 27
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
11. TANGIBLE FIXED ASSETS
| COST At 1 January 2023 Additions Disposals At 31 December 2023 DEPRECIATION At 1 January 2023 Charge for the year On disposals At 31 December 2023 NET BOOK VALUE At 31 December 2023 At 31 December 2022 |
Fixtures and fittings £ 1,619 - (1,190) 429 858 - (429) 429 - 761 |
Computer equipment £ 9,515 4,823 - 14,338 9,477 1,762 - 11,239 3,099 38 |
Total £ 11,134 4,823 (1,190) |
|---|---|---|---|
| 14,767 | |||
| 10,335 1,762 (429) |
|||
| 11,668 | |||
| 3,099 799 |
Page 28
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
12. FIXED ASSET INVESTMENTS
| VALUATION At 1 January 2023 Revaluations AT 31 DECEMBER 2023 NET BOOK VALUE AT 31 DECEMBER 2023 At 31 December 2022 |
Listed investments £ 166,551 (3,914) |
|---|---|
| 162,637 162,637 |
|
| 166,551 |
All the fixed asset investments are held in the UK.
All investments are carried at their fair value. Holdings in common investment funds, unit trusts and openended investment companies are at the bid price. The basis of fair value for quoted investments is equivalent to the market value, using the bid price. Asset sales and purchases are recognised at the date of trade at cost (that is their transaction value).
The Charity manages the investment portfolio themselves and do not consider that they require the advice of an expert advisor at the present time.
The Charity does not make use of derivatives and similar complex financial instruments as it takes the view that investments are held for their longer term growth and annual income.
The Charity has no material investment holdings in markets subject to exchange controls or trading restrictions.
Investments at market value value comprises of equity investments.
Page 29
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
13. STOCKS
| Merchandise for resale DEBTORS Trade debtors Other debtors Prepayments and accrued income |
2023 £ 562 2023 £ 150 66,151 12,962 79,263 |
2022 £ 1,990 |
|---|---|---|
| 2022 £ - 34,306 6,025 |
||
| 40,331 |
14. DEBTORS
15. CURRENT ASSET INVESTMENTS
Fixed term deposits
| 2023 | 2022 |
|---|---|
| £ | £ |
| 102,378 | 202,431 |
Page 30
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Other taxation and social security Other creditors Accruals and deferred income Deferred income at 1 January 2023 Resources deferred during the year Amounts released from previous periods DEFERRED INCOME AT 31 DECEMBER 2021 |
2023 £ 8,999 6,166 1,678 41,627 58,470 2023 £ 16,428 15,854 (16,428) 15,854 |
As restated 2022 £ 8,376 11,697 1,997 77,531 |
|---|---|---|
| 99,601 2022 £ 19,327 16,428 (19,327) |
||
| 16,428 |
Deferred income relates to 2024 memberships subscriptions and royalties received in advance.
17. PRIOR YEAR ADJUSTMENTS
An adjustment has been made to accruals and direct symposium costs amounting to £50,447 in the 2022 comparatives in respect of material direct costs which were not accrued for as at 31 December 2022. An equivalent adjustment has been made to opening unrestricted reserves as at 1 January 2023.
Page 31
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
18. STATEMENT OF FUNDS
STATEMENT OF FUNDS - CURRENT YEAR
| UNRESTRICTE D FUNDS Unrestricted Fund RESTRICTED FUNDS Restricted Funds - Seligman Fund Restricted Funds - Graham Cogley Award Fund TOTAL OF FUNDS |
Balance at 1 January 2023 £ 434,019 298 5,293 5,591 439,610 |
Income £ 380,296 9 156 165 380,461 |
Expenditure £ (404,818) (3,716) (602) (4,318) (409,136) |
Transfers in/out £ (3,409) 3,409 - 3,409 - |
Gains/ (Losses) £ (3,914) - - - (3,914) |
Balance at 31 December 2023 £ 402,174 |
|---|---|---|---|---|---|---|
| - 4,847 |
||||||
| 4,847 | ||||||
| 407,021 |
Page 32
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
18. STATEMENT OF FUNDS (CONTINUED)
Purpose of Principal Funds
Unrestricted Fund - This represents unrestricted funds available to support the Society’s charitable purpose.
Seligman Fund - In late 1962, the concept of an award for excellence in the discipline of glaciology took shape at a Council meeting in Obergurgl, Austria, in the form of a hexagonal crystal of high-quality glass named the Seligman Crystal after the Society's founder. The Seligman Fund was created to fund the award of the Seligman Crystal which is '...awarded from time to time to one who has made an outstanding scientific contribution to glaciology so that the subject is now enriched'. It is represented by net current assets.
The Graham Cogley Award Fund - This award was established in memory of Professor Graham Cogley who made substantial and enduring contributions to glaciology, in particular to the understanding and quantification of glacier mass change. Graham is also recognized for his sustained and outstanding service to the wider glaciological community, including as IGS Chief Editor between 2016 and 2018. The Graham Cogley Award recognizes excellence in glaciological research by student scientists. The award was initiated and is generously sponsored by the Cogley family and is shared between the International Glaciological Society IGS and the International Association of Cryospheric Sciences IACS, with the IGS and the IACS giving out the award in alternate years. The IGS will give out two 'Graham Cogley Awards' to students who have published papers of exceptional quality in the Journal of Glaciology or the Annals of Glaciology within the last two years. Each award will include a cash prize of CAN$ 500 and a certificate. The awardees and their papers will be promoted online, including in the "Awards" section of the IGS web site.
Page 33
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
18. STATEMENT OF FUNDS (CONTINUED)
STATEMENT OF FUNDS - PRIOR YEAR
| UNRESTRICTED FUNDS Unrestricted Fund RESTRICTED FUNDS Restricted Funds - Seligman Fund Restricted Funds - Graham Cogley Award Fund TOTAL OF FUNDS |
Balance at 1 January 2022 £ 475,648 3,342 5,192 8,534 484,182 |
Income £ 261,259 65 101 166 261,425 |
Expenditure £ (293,064) (3,109) - (3,109) (296,173) |
Gains/ (Losses) £ As restated Balance at 31 December 2022 £ (9,824) 434,019 - 298 - 5,293 - 5,591 (9,824) 439,610 |
Gains/ (Losses) £ As restated Balance at 31 December 2022 £ (9,824) 434,019 - 298 - 5,293 - 5,591 (9,824) 439,610 |
|---|---|---|---|---|---|
| 298 5,293 |
|||||
| 5,591 | |||||
| 439,610 |
Page 34
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
19. ANALYSIS OF NET ASSETS BETWEEN FUNDS
ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR
| Tangible fixed assets Fixed asset investments Current assets Creditors due within one year TOTAL |
Unrestricted funds 2023 £ 3,099 162,637 290,590 (54,152) 402,174 |
Restricted funds 2023 £ - - 9,165 (4,318) 4,847 |
Total funds 2023 £ 3,099 162,637 299,755 (58,470) |
|---|---|---|---|
| 407,021 |
ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR
| Tangible fixed assets Fixed asset investments Current assets Creditors due within one year TOTAL |
As restated Unrestricted funds 2022 £ 799 166,551 366,270 (99,601) 434,019 |
Restricted funds 2022 £ - - 5,591 - 5,591 |
As restated Total funds 2022 £ 799 166,551 371,861 (99,601) |
|---|---|---|---|
| 439,610 |
Page 35
Docusign Envelope ID: CD1AD456-0BEB-4D9B-A9BF-E4F6DBDE5F18
INTERNATIONAL GLACIOLOGICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
20. PENSION COMMITMENTS
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund and amounted to £5,866 (2022 - £5,173). Contributions totalling £1,080 (2022 - £952) were payable to the fund at the balance sheet date and are included in creditors.
21. OPERATING LEASE COMMITMENTS
At 31 December 2023 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:
| Not later than 1 year Later than 1 year and not later than 5 years |
2023 £ 12,557 - 12,557 |
2022 £ 15,703 11,777 |
|---|---|---|
| 27,480 |
22. RELATED PARTY TRANSACTIONS
There were no related party transactions during the year (2022 - None).
Page 36