## **Trustees’ Annual Report for the period** ## **From 1 April 2023** ## **To 31 March 2024** ## **Charity name: Lancaster Hall** ## **Charity registration number: 230889** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of a village hall for the benefit
of the inhabitants of the Parish of Send and
surrounding area without distinction of sex,
sexual orientation, age, disability, nationality,
race or political, religious or other opinions| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Use of the village hall for meetings, lectures
and classes or other forms of recreation and
leisure in the interests of social welfare. The
hall is in use most days of the week for a
variety of activities including pre-school play
groups, Girl Guides, dog training, yoga,
zumba, body fitness, freemasons, singing &
dancing groups and adult & junior amateur
dramatics.
The hall is available for hire for private
functions including children’s parties,
wedding receptions, funeral teas, village
social functions and occasional fund raising
fayres.
The hall also has office space to rent which
is currently used by the local parish council
and a self contained flat that is let on a
residential basis| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees consider these activities to be
consistent with Charity Commission
guidance on providing for the public benefit.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference The hall does not provide grants Para 1.38 Policy on grant making |Policy on social investment
including program related
investment|Para 1.38|N/A| |---|---|---| |Contribution made by
volunteers|Para 1.38|The hall is managed by volunteers from the
local community who meet once per month
(except August and December) to discuss
hall matters as well as being available as
required to attend to various matters at the
hall.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The hall has continued to have a series of
improvements to further benefit the
community – such as electrical works,
replacement windows, exterior rendering
and painting and improvements to the
residential flat for the current tenants.
The committee has continued to be run by a
dedicated group of volunteers.
Hall bookings for the use of the halls
remains strong and the hall is in demand by
the local community. We have increased our
hourly rates to keep up with rising costs, but
not so much that it makes the hall a less
attractive option to hire.
All achievements noted above benefit the
hall and the wider community to ensure the
hall is a pleasant place to hire and ensured
its continued financial viability.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|N/A| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |||| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The hall has a strong pipeline of bookings
and with increases applied to rates and the
reduction in bills the hall continues to be
viable. A deficit was recorded for the year
and this comes as a result of capital
investment in the hall – especially in terms of
the exterior rendering. Reserves of funds
have been achieved through the receipt of
grants from Guildford Borough Council
during the Covid crisis which have been
carefully spent on much needed
improvements and continues to be the case.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The receipt of grants from Guildford Borough
Council during the Covid crisis have enabled
us to hold funds in the event the hall was to
remain closed for a prolonged period and
should lockdowns / closures occur at a later
point. Funds were also held to cover ongoing
repairs and maintenance that are required.| |Amount of reserves held|Para 1.22|£14,863| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Funding is from the renting of the halls and
office space to the community and parish
council as well as from the rental of a self-
contained flat to the local church.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|None| |A description of the principal|Para 1.46|The increasing costs of lighting, heating and
water. The hall is over 100 years old and
requires constant maintenance. This puts| |risks facing the charity||pressure on the finances and there is a risk
major works will be required in the future.
Furthermore, should these be a loss of rental
income from the residential flat or office
space this would put pressure on the
finances, however, we would expect there to
be new tenants found relatively quickly.| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trust Deed governs the appointment of
trustees and other members from the
community| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees None The charity’s organisational structure and any wider Para 1.51 network with which the charity works None Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Lancaster Hall| |---|---| |Other name the charity uses|| |Registered charity number|230889| |Charity’s principal address|28 Send Road
Send
Surrey
GU23 7ET| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Amanda Vaughan|Secretary||| ||Justin Addison-
Smith|Treasurer||| ||Frederick Hookins|||| ||WendyHulme|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|The Land and Property that comprises 28 Send Road,
Send, GU23 7ET – otherwise known as the Lancaster Hall.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Lancaster Hall, the land and its contents and all bank
accounts associated with the running of the Lancaster Hall.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|The Lancaster Hall has its own banking arrangements with
CAF Bank which is managed an overseen by the Treasurer.
Any payments require secondary approval by the
Chairperson or Secretary.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Nicole Connell - Chairperson ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Justin Addison-Smith|| ||
Treasurer|| ||11 November 2024|| ||11 November 2024|| ## **Lancaster Hall** ## **Receipts and Payments Account For the year ended 31 March 2024** |**Balances at 1 April 2023**
Bank current account
Bank savings account
Rental Deposit Repayable
**Revenue Receipts**
Hire of halls
Rental income from flat
Charitable Donations
Bank Interest
**Revenue Payments**
Bank charges
Caretaker cleaning materials
Caretaker & Expenses
Charitable Donation
Cleaning (Cleaner & Window Cleaner)
Equipment hire
Equipment purchases
Flat Appliances
Hall Booking Administrator
Insurance
Lighting, Heating & Water
Marketing, Advertising & Website
Licenses and Certificates
Rates
Repairs and Renovations
Sundries
Telephone & WIFI
**Excess of receipts over payments**
**Balances at 31 March 2023**
Bank current account
Savings account
Rental Deposit Repayable|-|**2023/24**
£
4,007.45
19,127.49
800.00
||-|**2022/23**
£
7,654.38
18,002.18
800.00
| |---|---|---|---|---|---| |||22,334.94|||24,856.56| |||22,319.50
10,260.00
23.31
447.32|||18,365.48
10,260.00
22.35
132.04| |||33,050.13|||28,779.87| |||60.00
709.75
5,710.00
180.00
40.00
837.78
2,043.05
2,150.00
2,503.81
7,012.97
774.82
339.17
137.49
14,464.93
83.65
500.97|||72.00
247.95
5,015.74
50.00
180.00
130.00
594.90
-
1,770.00
2,379.50
6,500.75
454.80
290.65
256.00
12,652.11
130.40
576.69| |||37,548.39|||31,301.49| ||-
-|4,498.26

3,773.58
14,863.10
800.00
||-
-|2,521.62

4,007.45
19,127.49
800.00
| |||17,836.68|||22,334.94| Signed: Justin Addison-Smith (Treasurer) Dated: 16 June 2024 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Lancaster Hall On accounts for the year ended 31 March 2024 Charity no (If any) 230889 Set out on page8 I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities A¢t 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. Independent I have completed my 8xamination. I confimi that no material matt8rs have examinerfs Statement come to my attenlion in connedion with the examination (other than that disdosed below ") which gives m8 cause to believe that in, any material respect.. the accounting records vlere not kept in accordance with section 130 of the Charrties Act., or the accounts did not accord w5th the accounting records,. or the accounts did not comp5y with the applicable requirements con¢eming the fonn and content of accounts Set out in the Charities (Accounts and Reports) Regulations 2008 other than any requifement that the accounts give a true and fair, vi8w which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in conneciion with the examination to vthich attention should be drawn in this report in order to enable a prop8r understanding of the accounts to be reached. Ple lete the words in the brack&ts rfthey do not appjy. Signed: Date: Namo.. crti 4)'l E- Relevant profemlonal qualification(s) or body (If any): City Addr88S: IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charrty accounts.. directions and guidance for examiners). Give here brief details of any items that the èxaminer wishes to discloso. IER Oct 2018